POWDER HORN STAFF GUIDE
25
Consultants should clearly understand that Powder Horn is a resource course, not a
skills certification course. The Powder Horn staff should review the session contents and
expectations with the consultants prior to the session being presented to ensure learning
objectives will be met. Be sure to provide consultants with the session guidelines and standards
applicable to their session(s) and answer any questions they may have. It is essential that they
know what they are there to do.
A consultant’s time is valuable. Be sure to work with the consultant to coordinate their travel,
housing, and other needs.
Adequate backup presenters and activities should be prepared in case of last-minute problems.
Any prior agreed-upon fees associated with the consultants should be included in the course
budget. All consultant fees must be negotiated prior to finalizing the budget.
What Makes a Good Consultant?
Having adequate, qualified consultants is key to the course. Here’s an example. Let’s say one
of your staff members is an expert fly-fisherman and can even tie competition-winning flies.
And they happen to be an assistant course director. Would they make a good consultant?
Unfortunately, no! It would be better to recruit someone like the regional sales manager
for Orvis or even the fly-fishing guru from Bass Pro Shops. They represent a resource, and
Powder Horn is a resource management course. Let’s translate this to the unit level. Now you
are the same expert fly-fisherman and a Venturing crew Advisor. Are you the best person to
give a program on fly-fishing to your crew? Maybe, but would it help to have that Orvis sales
manager present a program for the crew supported by you? Consultants help add credibility.
The No. 1 comment from participants of past courses was that they were blown away by the
quality of consultants (and the fact that we use consultants in the first place). Consultants are
not only the key to Powder Horn—they are what define it.
Preparing Consultants
As each consultant is identified, send them the Confirmation Letter to Consultants, the Powder
Horn Consultant Information Sheet, the Powder Horn Session Planning Sheet for Consultants,
and the Powder Horn Consultant Status Report (see the appendix for samples of these items),
along with a detailed course schedule, session outline guide sheets appropriate for their
presentation, and any other BSA health and safety materials applicable to their session. Do
not skip the confirmation letter; it is important that the consultants understand the purpose
and techniques of the course. Remember that many consultants are not knowledgeable about
or associated with the Boy Scouts of America. The information included with the consultant
letter, when returned, will provide you with a degree of quality control for the session and will
identify the consultant’s equipment needs. It is important that the schedule distributed to the
consultants contain actual days, dates, times, where to meet, who will meet them, directions/
maps, etc.
To avoid no-shows or miscommunication, contact your consultants regularly on the phone and
via email. Don’t assume a consultant will show up, especially if it’s been a few months since
you last talked to him or her. Outreach should occur at least monthly leading up to the course,
as well as the week of the course. Maintain a list of cellphone numbers and anticipated arrival
times so that your program staff can follow up if it appears a consultant is running late. Attempt
to build a cushion between their arrival and the start of their session by encouraging them to
come early with an offer of housing, meals, and watching sessions by other consultants.