DRAFT Bulletin 1 - WJUC 2024

WELCOME TO BIRMINGHAM, UK

Welcome to Birmingham, UK, home to the WFDF 2024 World Junior Ultimate Championships!

The WFDF 2024 World Junior Ultimate Championships (WJUC) will be hosted by Local Organising

Committee (LOC) UK Ultimate, led by Si Hill and Luke Tobiasiewicz alongside a team of experienced

key staff. WJUC will be held in Birmingham, UK from Sunday 21st July - Saturday 27th July 2024

inclusive (7 days).

The world's best national teams for Junior (under-20) players will compete in the Women’s, Open,

and Mixed divisions. We expect teams from over 20 nations comprising approximately 1000

participants to take part in WJUC. Players born in 2005 through 2010 are eligible to compete

(please check the WFDF Rules Appendix for details).

With a large student population, Birmingham is the UK’s second largest city. The WFDF 2024 World

Junior Ultimate Championships (WJUC) are taking place at Birmingham City University (BCU), Moor

Lane Sports ground, home to UKU University Mixed Nationals and previously host to UKU Club

Nationals.

On the following pages you will find the details you need to formalise your team’s WJUC

registration process. Please pay attention to action points highlighted in red. We’ve also included

some preliminary extra details on transport and accommodation to help you with your decision

planning, however all teams are reminded strongly that NO BOOKINGS for flights, visas, hotels

should be made until we close the team REGISTRATION (collect fees) for the event, once we are

sure it is viable with critical mass.

Should you have any immediate questions that affect your ability to pre-register your teams,

please feel free to reach out to WFDF or the LOC (contact details on the back page of this bulletin).

Teams from all WFDF member National Federations are welcome to participate in the Event.

We look forward to hosting you in Birmingham UK, in July 2024.

Si Hill

UKU CEO,

Tournament Director

Luke Tobiasiewcz

UKU Major Events,

Tournament Director

Yenny Pardo

WFDF Events

Coordinator

Patrick

Fourcampre-Maye

WFDF Events Manager

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CONTENTS

EVENT DATES 4

LOCAL ORGANISING COMMITTEE 5

LOCATION & VENUE MAPS 5

CLIMATE 7

AIRPORTS 7

ACCOMMODATION & BOOKINGS 8

FOOD 10

TRANSPORT 11

HEALTH & MEDICAL 12

VISAS 12

WJUC ELIGIBILITY 13

FEES & EVENT DEADLINES 15

CANCELLATION POLICY 16

TEAM REGISTRATION 16

SPONSORS 17

GENERAL INFORMATION 19

LOC CONTACTS 19

WFDF CONTACTS 19

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EVENT DATES

WJUC will be a seven (7) day tournament from Sunday 21st to Saturday 27th July, 2024 inclusive. Should

weather cause delays to play, the schedule will be adjusted accordingly to ensure the finals are played as

scheduled on day 7 or prior.

A provisional competition format will be shared after team fees are collected when schedules will be

tailored to the division sizes. Day 1 (Sun 21st July) will include a single game for most, ideally all teams. Day

7 (Sat 27th July) will be a short day with limited play for some teams only - schedule pending.

On-site registration will take place in the lead up to the Tournament after teams arrive in Birmingham. You

will be informed of your booking time and location for team registration at a later date.

Coaches & Captains’ Meeting & the Spirit Captains’ Meetings will take place on Saturday 20th July, late

afternoon/evening BEFORE the tournament starts. Attendance by at least one (1) representative from EACH

TEAM is preferred to attend each meeting. For capacity reasons the limit will be two (2) people per team

per meeting. Please plan your travel accordingly. For teams who have no representatives at the venue

during the meeting times, you can pre-register your absence to receive the meeting minutes via email.

The Parade of Nations and Opening Ceremony will take place in the morning of Sunday 21st July and all

teams are requested to participate in uniform.

The first round of games for most (if not all) teams will take place on Sunday 21st July (Day 1). It is

anticipated that teams will play up to 2 games per day on days 2-6 with placement, semis and finals games

as well as games needed to round out the schedule played on days 6 and 7. There is a possibility that

teams/divisions will be granted a rest day within the schedule. Note that if bad weather creates a need for

schedule changes, we can not promise a set number of games for teams.

The official Athlete Party for WJUC will be hosted on Friday 26th July evening. Medal Ceremonies will take

place immediately after each final. The Closing Ceremony will take place at the end of the last final of the

WJUC Tournament.

Photo by David Clarke on Unsplash

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LOCAL ORGANISING COMMITTEE

The event will be headed up by Si Hill (CEO) and Luke Tobiasiewicz (Major Events Manager) of UK Ultimate,

the National Governing Body in the UK. UKU manages or runs over 50 Ultimate events every year, and in

particular hosted the WFDF 2023 World Under-24 Ultimate Championships in Nottingham UK, the WFDF

2016 World Ultimate & Guts Championships and the 2015 World Under-23 Ultimate Championships both in

London UK. Si and Luke will be joined by an experienced team of staff and volunteers.

UKU has also been partnering with Birmingham City University to host Ultimate competitions for

approximately 20 years, and will be running UKU University Mixed National Championships at Moor Lane in

June 2024.

LOCATION & VENUE MAPS

WJUC will be played at the Birmingham City University sports complex at Moor Lane, with the main

accommodation sites at the BCU City Centre Campus and neighbouring Aston University Campus. Note that

the fields and accommodation are separated with a bus journey.

Playing Fields:

● The Pavilion Sports Ground, Moor Lane, Birmingham B6 7AA

City Centre Hub (Food + Accommodation blocks within 15 min walk):

● The Curzon Building, BCU, 4 Cardigan St, Birmingham B4 7BD

All of the primary fields for the event will be grass. The finals will also be played at this same venue.

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The Pavilion at Moor Lane Sports Ground, BCU

Aerial Image of the Moor Lane Sports Ground, Birmingham

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CLIMATE

The climate of Birmingham, UK in July normally has daytime temperatures around 20°C (67°F). At this time

of year it is reasonably likely that there will be some rain from time to time. High temperatures are possible,

but relatively unusual. Teams should prepare to play in all weather conditions.

AIRPORTS

Birmingham is well placed in the UK, being close to a number of major access roads - the M1, M5, M6 and

M40. Birmingham Airport (BHX) is the closest international airport, which can easily be reached via public

transport from Birmingham City Centre and the venue/accommodation. The London and Manchester

airports are further away, but still easily reached by public transport within approx 3 hours.

Teams should make enquiries about flights, however no flights should be booked until after the 15th

January 2024 when team registration closes and the team fee payments deadline passes, after which WFDF

will confirm each team on the bid list.

Teams are expected to make their own transport arrangements from the airport to the accommodation.

Birmingham New Street, Photo by Brian Lewicki on Unsplash

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ACCOMMODATION & BOOKINGS

Official event accommodation will be student accommodation in the city of Birmingham. The photos

provide some examples of the buildings, rooms and social spaces.

● Bed in a single study en-suite bedroom

● Three course evening dinner via the servery counters each night

● Full English & Continental breakfast options each morning

● Communal kitchens will have fridges and kettles, ALL cooking appliances will be disabled - self

catering is NOT an option.

● Communal lounges, study areas and outdoor spaces

● Bed linen and towels supplied (bring your own toiletries, soap etc)

● Free Wi-Fi

● Estimated costs will be £50-£60 per person per night, including breakfast and dinner

Teams will book directly with the accommodation providers. Contact details and the booking procedures

will follow soon. There is enough space for all teams, however we suggest you make specific enquiries as

soon as the event bid list is released.

Every room comes equipped with a bed, wardrobe, desk, chair, bookshelves, noticeboard, desk lamp,

personal door lock, coat hooks, mirror, and power sockets. Rooms also have an ensuite bathroom with

toilet, sink and shower. Additional services on campus include laundry (user pays). Only one (1) person is

permitted to stay in each room booked.

The LOC Is also working on a plan to offer a limited amount of camping at the Moor Lane Sports Ground i.e.

at the fields, with breakfast and evening meal provided on site. More details will follow soon, estimated

costs will be around £30-£35 per person per night, including the same hot breakfast and dinner as in dorms.

There is a check box in the team registration form for those teams who are considering camping.

The LOC may provide some local information or contacts for teams who are looking for cheaper alternatives

(e.g. hall sleeping on floor), but the LOC highly recommends staying on the university campus for the best

experience at 2024 WJUC with accommodation and food packaged at an excellent rate.

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FOOD

The official event accommodation package includes breakfast and the evening meal. You can find a partial

sample menu below, download a full pdf copy here. Please be aware this may be subject to change.

At the venue there will be a selection of food providers onsite selling lunch and snacks.

We are exploring options for pre-purchased lunch packages, subject to interest. Please also indicate your

interest to book lunches for your team, so that we know numbers before proceeding with quotes.

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TRANSPORT

Moor Lane Sports ground (WJUC fields) is a short bus journey of approx 15-20 minutes from where the

event accommodation is based. Dedicated WJUC buses will be available to transport players between the

accommodation and the fields. Event buses will not be available to teams that do not book the official

transport option.

Social events will be planned at the playing venue or within walking distance of the University

accommodation.

We estimate that the cost of transport between Uni accommodation and fields will be approximately £1500

per team. We aim to limit this cost to those participants using the transport, in addition to the basic team

and player fees that apply to everyone. The transport cost will be invoiced separately. Teams within Europe

may choose to arrange their own transport and drive to Birmingham. We will need teams to register any

vehicles they are bringing so that we can plan parking arrangements accordingly.

There is limited campus parking around the accommodation, and we are still in discussion with the

University about how much will be available to our participants. There is plenty of car parking available at

the fields.

Birmingham City Centre, Photo by Brian Lewicki on Unsplash

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HEALTH & MEDICAL

All event participants (athletes, coaches and team support) are recommended to obtain travel insurance

prior to booking flights and health insurance before leaving your home country. WFDF and the LOC do not

provide coverage for participants outside of the general first aid administered at the fields. There are always

risks associated with playing Ultimate and travelling. Although WJUC will have medical staff on site to deal

with first aid and assess critical injuries, there may be injuries or illness in which players need follow up

medical attention or emergency visits to local hospitals. There is general information about medical

treatment and costs for visitors to the UK here.

WFDF and the LOC kindly request that all players and event participants acknowledge these risks and

understand that WFDF and the LOC cannot be held liable for any risk or cost associated with injury or bad

health at WJUC. All event participants should alleviate some personal financial liability by purchasing your

own travel and health insurance to make sure you are covered for any medical issues or event/travel

cancellations that could arise. Participants will be required to sign an Event Participant Agreement

published in advance of the event.

VISAS

Once the event bid list is published and your team is registered, we encourage each team and player to

make specific and timely enquiries about obtaining a visa to enter the United Kingdom. Teams and Players

are responsible for obtaining the correct paperwork to visit the UK to compete at the WFDF 2024 World

Junior Ultimate Championships.

We cannot provide specific advice on the process, however we do strongly recommend that you get started

as soon as possible. WFDF can provide your team manager/administrator with a letter confirming your

team’s registration at the event. WFDF can provide players with a letter confirming your participation as a

player at the event after the players fees are paid and after the NF has supplied a roster endorsement letter

with your name on it.

Specific player letters for visa appointments can only be done after players have registered and paid their

fees) we require confirmation from the National Federation that they endorse the player on the roster. The

following details for all the members of your team are required:

● Full name (as shown on passport);

● Passport number;

● Date of birth;

● Role on team (i.e. player, coach, manager, etc.)

Please fill out the required fields on the online form. Make sure you leave us some time to produce this

document: do not assume that we can send it back the same day. Please note: we cannot and will not

provide a formal “invitation” to attend the event and non-ability to enter the UK is not grounds to request a

refund for a team and/or player fees.

We recommend EVERY TEAM makes specific enquiries to fully understand visa and travel requirements.

For all proof of participation letters (team or individual) please fill out the form here. Letter production

for events will close 12 weeks prior to the tournament. Please do not leave your request late.

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WJUC ELIGIBILITY

Teams from all WFDF National Federation (NF) members are invited to participate at WJUC in Birmingham,

UK. Only WFDF member NF’s in good standing will be entitled to participate. We are unable to accept any

new team sign ups after the 15th of January.

WJUC will operate divisions following the team eligibility rules for team rosters (Section D) with a minimum

of six teams per division:

● Under-20 Mixed (U20X)

○ Female and Male identifying players who are at least 14 years old and not twenty (20) years

old in 2024 (anyone born between 1st January 2005 and 31st December 2010 is eligible)

● Under-20 Open (U20O)

○ Female and Male identifying players who are at least 14 years old and not twenty (20) years

old in 2024 (anyone born between 1st January 2005 and 31st December 2010 is eligible)

● Under-20 Women (U20W)

○ Female and Male identifying players who are at least 14 years old and not twenty (20) years

old in 2024 (anyone born between 1st January 2005 and 31st December 2010 is eligible)

The event is open to all players who meet the age and eligibility criteria and must not be twenty (20) years

old or older during the calendar year in which the tournament concludes.

WFDF strives to protect transgender athletes and to recognise the importance of autonomy of gender

identity in sport and has created clear guidelines with minimally invasive requirements for TUE submissions.

The guidelines were developed by the Medical and Anti-Doping Committee. WJUC will abide by timelines

and requirements as outlined in the WFDF Transgender Athlete and Differences in Sex Development (DSD)

Athlete Policy. Please note that there are different timelines for transgender athletes under age 20 than for

transgender athletes age 20 or older. Please be sure to read through this document with your athletes when

assessing eligibility.

Birmingham Jewellry Quarter, Photo by David Clarke on Unsplash

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Canal, Birmingham, Photo by Rebecca Reece on Unsplash

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FEES & EVENT DEADLINES

The WJUC deadlines and event fees are due as follows:

FEE

NOTE

DEADLINE

Online TEAM registration

Friday 22nd DEC 2023

Team Fee-payment due

USD $3000

Monday 15th JAN 2024

Minimum roster (14) Players Fees

payment due

USD $4200 (14 x PF)

Thursday 29th FEB 2024

Early Bird Discount

Player & Guest Fee - Payment Due

(for any remaining additions to team at

the early bird discount price)

Player - USD $300

Guest - USD $210

Thursday 29th FEB 2024

Standard

Player & Guest Fee - Payment Due

(for any remaining additions to team)

Player - USD $350

Guest - USD $260

Wednesday 15th MAY 2024

Final Roster LOCK

Wednesday 15th MAY 2024

● WFDF will invoice and collect all fees for WJUC. All fees are in US Dollars $ (please ensure your

payment is made in the right currency).

● The team fee is NOT reimbursable for any team that withdraws after Monday 15th January 2024.

Teams withdrawing after paying the team fees (for your own reasons) does not fall into the

Cancellation policy for event cancellation. The player fee can be transferred to another player but is

NOT reimbursable (subject to certain exceptions and medical restrictions).

● All bank fees and transfer charges are at the cost of the payer – if there are any outstanding monies

they will be collected in cash during on-site event registration.

Player Fees will include event accreditation, field and roster access for play, access to all player zones and

meetings, access to the party and also the event gift and access to the podium to receive medals.

Non-playing Team Support fees are for people travelling and associated with the team (coaches, medics,

support, admin and guests) but are not taking the field to play. They will receive the same benefits as a

player but will not be on any roster and are not entitled to play.

Spectators are non-accredited individuals who will not be able to participate with the team or take part in

any of the event or team functions and will be treated as spectators.

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CANCELLATION POLICY

WFDF and the LOC recognise that situations outside the control of the organisers could occur that might

have possible impacts on the ability to host the event.

We will continue to monitor the impact and effects of the Pandemic and any geopolitical factors that might

affect travel. We will follow the advice and recommendations from International health, safety and travel

authorities for travel to and from the UK.

If any new information presents itself that would warrant an event cancellation we will report back

immediately to teams. Countries should continue to make their own assessment, and should remain in

contact with the organisers with up to date information if any concerns arise.

WFDF also reminds all teams that team fee and minimum roster invoice payments are the only formal

registration for a team. Any bids not paid on time will be revoked. Only once payments are received will

WFDF confirm critical mass for the event to proceed (after 15th January 2024) Teams should not make firm

flight or hotel bookings until that time.

TEAM REGISTRATION

Country Coordinators and team administrators are reminded that bids will only become official upon receipt

of team fee payment. Any bids not paid for by the deadline of Monday 15th January will be revoked.

To register your teams for bids, please fill out this online registration form. This must be completed by

Friday 22nd December so the WFDF Ultimate Committee can allocate bids.

All bids offered are issued to each member National Federation directly and only WFDF’s official member

representative for each country can accept bids. All teams and rosters must have full endorsement by the

member NF. All invoices will be issued directly to the member NF.

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