b. The president's office is responsible for ensuring that an AIRPLANE
REQUEST FORM is completed for all passengers and for
documenting the purpose of each passenger's trip on the form. The
following information should be included:
i. Departure/return time, date, time, and place
ii. Name of each passenger, title, department charged, institution
iii. Destination(s), including intermediate stops
iv. Purpose of trip for each passenger
v. Authorization of chief financial officer for guest travel.
Charges for Using University Aircraft
a. The hourly rate for using university aircraft is set at a level sufficient to
recover the cost of maintaining and operating the aircraft. That rate is
periodicallyreviewed andrevisedas needed. Information onthe current
rate may be obtained through the president's office.
b. University aircraft users are billedmonthly byinternal transfer. Charges
are determined by multiplying the actual recorded flight time by the
hourly rate for use of the aircraft. If persons from more than one
department are on the same flight, the charges will be prorated among
the departments involved. No additional wait-time charge is assessed
when the trip involves inordinately long layovers, nor is there an
additional charge for time and expenses of the crew on overnight trips.
Operation of University Aircraft
a. University aircraft must be operated at all times in accordance with the
provisions of the Federal Aviation Agency approved flight manual and
the university's flight operations procedures manual, which is in
compliance with the Federal Aviation Act (as amended) and Civil Air
Regulations.
b. A pilot and co-pilot are required on all flights.
c. Under federal regulations, the pilot of any university aircraft is
responsible for andis the final authorityas to the flight operationof that
aircraft. All decisions concerning the flight itself will rest solely with
the pilot. The pilot, however, should keep the chief financial officer
informed.
d. For each flight, the pilot will complete a flight log showing the
following:
i. Flight number and duration
ii. Date
iii. Aircraft number
iv. Destination and intermediate stops of flight
v. Names of pilot and co-pilot