Corporate Events
3 Months Before
- Create an Event Planning Committee
and assign responsibilities.
- Set the date, time, and location.
- Determine event goal.
- Decide on a theme. Start thinking how
to incorporate throughout entire event.
- Determine overall budget. Allocate
funds for each party element.
- Start researching entertainment: DJ,
Band, guest speaker, “wow factor”, etc.
- Start researching catering companies.
2 Months Before
- Order Event Rentals: Tents, Tables,
Chairs, Linens, Etc.
- Start talking to catering company about
creating menu that matches theme.
- Book Entertainment.
- If planning on giving gifts/favors, look
into options.
6 Weeks
- Send Official Invitations. Make sure
invitations match theme.
- Start researching décor.
- Finalize Catering order
- Purchase gifts/favors.
1 Month Before
- If using a florist, place order.
- Buy décor or hire decorator.
- Order place cards, menus, brochures, or
anything else you want printed.
2 Weeks Before
- Confirm with all vendors: event rentals,
catering, entertainment, etc.
- Send out event reminder to employees
1 Week Before
- Meet with event planning committee.
- Finalize any loose strings.
Day of Event
- Enjoy!
Children’s Birthday Parties
2 Months Before
- Set the date, time, and location.
- Develop guest list.
- Decide on a theme. Start thinking how
to incorporate throughout entire event.
- Start researching entertainment: DJ,
bounce house, clown, crafts, etc.
- Decide if you will be using a catering
company or handling food yourself.
1 Month Before
- Order Event Rentals: Tents, Tables,
Chairs, Linens, Etc.
- Tip: A tent can provide protection from
light summer rains, hot summer sun,
and add a festive atmosphere.
- Tip: Chaffing dishes, super coolers, and
large grills all make serving food to your
guests easier.
- Tip: Sno-cone, popcorn, and cotton
candy machines are a tasty way to add
fun to your event.
- Create menu that matches theme. If
using catering company, book them.
- Book Entertainment.
- Decide on party favors.
3 Weeks
- Send invitations that match theme.
- Order cake if not baking one.
1 Week Before
- Confirm with all vendors: event rentals,
catering, entertainment, etc.
- Create shopping list.
- Create timeline for party.
- Shop for party supplies.
3 Days Before
- Call any guests who didn’t RSVP
- Shop for menu items.
- Put favor bags together.
Day of Event
- Bake or pick up birthday cake
- Set-up party area.