Oracle Fusion Cloud Financials
Using Expenses
Chapter 6
Cash Advance Request
What happens to the cash advances when reports are returned to the employee
Action taken on the report What happens to the cash advances that were applied to the
report
Example
Employee withdraws the expense
report
Cash advances will be removed from the report, the amounts are
added back to the available cash advances, and the cash advance
status are updated accordingly.
Employee applied a cash advance
amount of 200 USD to the report
from a total available amount of 500
USD. Now, the available amount is
300 USD.
When the employee withdraws the
report, the cash advance of 200
USD is removed from the report and
added back to the available amount.
Now, the available cash advance
amount is 500 USD.
Approver rejects the expense report
Auditor rejects the expense report
Auditor returns the expense report to
the user
Invoice is canceled
• Cash advances will be removed from the report and the
amounts are added back to available cash advances.
• A note is displayed that the cash advances were removed in
the expense report notification, which is sent to the employee.
Employee applied a cash advance
amount of 1000 USD to the report
from a total available amount of 1000
USD. Now, the available amount is 0
USD.
When the auditor rejects the report,
the cash advance of 1000 USD is
removed from the report and added
back to the available amount. Now,
the available cash advance amount is
1000 USD.
Employee will see a note in the
Expense Report Rejected by Auditor
Notification that the cash advances
were removed.
Auditor short-pays the expense
report
• When auditor short pays a report, the short paid expenses
are split into a separate report. The cash advances that were
applied are retained in the audited report. The cash advances
that are applicable to the short paid report are removed and
added back to available cash advances.
• A note is displayed that the cash advances were removed in
the expense report short-paid notification, which is sent to the
employee.
Employee created an expense report
with a meals expense of 200 USD and
a miscellaneous expense of 350 USD.
Employee applied a cash advance
amount of 300 USD to the report
from a total available amount of 1000
USD. Now, the available amount is
700 USD.
Auditor short-pays the miscellaneous
expense in the report. So, the meals
expense is now audited and the
miscellaneous expense is short-paid
and is split into a separate report.
From the 300 USD cash advance
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