MCBHO 5532.1 Access Control Order

UNITED STATES MARINE CORPS

MARINE CORPS BASE HAWAII

BOX 63002

KANEOHE BAY HAWAII 96863-3002

DISTRIBUTION STATEMENT A: Approved for public release; distribution is unlimited.

MCBHO 5532.1 Ch 1

S-7/PMO

30 Mar 20

MARINE CORPS BASE HAWAII ORDER 5532.1 Ch 1

From: Commanding Officer, Marine Corps Base Hawaii

To: Distribution List

Subj: MARINE CORPS BASE HAWAII ACCESS CONTROL ORDER

1. Situation. To transmit changes to the basic Order.

2. Mission. To notify all on the distribution list of changes that updates Marine Corps Base

Hawaii's (MCBH) Access Control Order.

3. Execution

a. In Chapter 8, paragraph 2d(1) immediately following (VHIC), add "or a VA Health

Eligibility Center Form H623A and a REAL ID compliant driver's license or identification card."

b. On page 1 of Enclosure 5, in the row titled "Foreign Military Serving with DoD", and the

row titled "Dependents of Foreign Military Serving with DoD", change "Sponsorship of U.S.

Citizens and Foreign National Immediate Family Members" to "No" in the Sponsorship column.

c. Remove title line of paragraph 2 of enclosure (7) and replace with the following:

“2. Foreign National Personnel Serving with the DoD and their Accompanying

Dependents

(a) Foreign National personnel with a blue stripe CAC and their accompanying

dependents with a U.S. Uniformed Services Identification (USID) Card and assigned to MCBH

or a tenant command, have explicit access to MCBH. These personnel will have their U.S.

Government issued Invitational Travel Order, VISA, applicable international agreement, or other

official documentation in their possession that establishes their purpose on Base. Foreign

National military dependents with a USID Card will have their sponsor's official documentation

depicting authorized dependent information in their possession at all times while on Base.

(b) Foreign National personnel with a blue stripe CAC and not assigned to MCBH or a

tenant command must stop at the Visitors Center, B1637, and provide a signed letter from their

commander identifying the official purpose for their access to MCBH.

(c) Foreign National personnel with a blue stripe CAC and their accompanying

dependents with a USID Card who request access to MCBH for unofficial/leisure purposes, must

stop at the Visitors Center, B1637, and provide a signed approval letter from their commander.

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UNITED STATES MARINE CORPS

MARINE CORPS BASE HAWAII

BOX 63002

KANEOHE BAY HAWAII 96863-3002

DISTRIBUTION STATEMENT A: Approved for public release; distribution is unlimited.

MCBHO 5532.1

S-7/PMO

30 Dec 19

MARINE CORPS BASE HAWAII ORDER 5532.1

From: Commanding Officer, Marine Corps Base Hawaii

To: Distribution List

Subj: MARINE CORPS BASE HAWAII ACCESS CONTROL ORDER

Ref: (a) DoD Manual 5200.08 Volume 3, “Physical Security Program: Access to DoD

Installations” January 2, 2019

(b) DoD Instruction 1000.13 Ch 1, “Identification (ID) Cards for Members of the

Uniformed Services, Their Dependents, and Other Eligible Individuals,” January 23,

2014

(c) DoD Instruction 5200.01 Ch 1, “DoD Information Security Program and Protection of

Sensitive Compartmented Information (SCI),” April 21, 2016

(d) DoD 5400.11-R, “Department of Defense Privacy Program,” May 14, 2007

(e) DoD Instruction 5200.08 Ch 3, “Security of DoD Installations and Resources and the

DoD Physical Security Review Board (PSRB),” December 10, 2005

(f) MCO 5512.11E

(g) MCO 5580.1C

(h) MCO 5580.2B

(i) MCO 11000.22

(j) MCO 1740.13D

(k) MCO P1700.27B

(l) MCO P5100.19F

(m)John S. McCain National Defense Authorization Act FY19

(n) MCBHO 1710.1, Base Recreational Activities

Encl: (1)

Marine Corps Base Hawaii Access Control Procedural Guidance

(2) Sample Affidavit for Food Delivery

(3

) Sample Affidavit for Non-Food Delivery

(4

) Personal Services Provider Procedures

(5) Access Card and Sponsorship Privilege Matrix

(6) DBIDS Sponsorship and Pre-Enrollment Procedures

(7) Sponsorship Procedures for Foreign Nationals

(8

) Agent Privilege Card

1. Situation. The privilege of accessing Marine Corps Base Hawaii

(MCBH) is conditionally

granted to those individuals or organizations that meet the minimum qualifications and conform

to regulations contained in this Order and references (a) through (m).

If someone breaches the

MCBHO 5532.1

30 Dec 19

2

terms of

this Order, their privilege to access MCBH may be suspended or revoked for the sake of

safety, security, or quality of life of others on the Installation.

2. Cancellation. Chapter 4 of BaseO 5532. All other chapters of BaseO 5532 remains in effect

until cancelled/revised.

3. Mission. This Order establishes the minimum criteria and procedures for access to MCBH to

promote the readiness, sustainment, and quality of life of the Marines, Sailors, and their families,

as well as other military forces and tenant commands’ personnel. It also establishes

responsibilities,

regulations, and consequences for individuals who violate this Order after being

properly vetted and granted access. This Order is applicable to all

military and civilian

personnel, family members, contractors, and any other individual or organization desiring to gain

access to the Installation. For the purposes of this Order, MCBH as a whole includes outlying

areas; Kaneohe Bay Naval Defensive Sea Area (NDSA) 500 yard buffer zone; Camp H. M.

Smith; Marine Corps Training Area Bellows; Pu’uloa Rife Range Complex; Waikane Valley

Training Area; Pearl City Annex; and Manana Family Housing Area.

4. Execution

a. Commander’s Intent and Concept of Operations

(1) Commander’s Intent. Establish clear criteria and procedures for

obtaining access to

MCBH while ensuring security, safety, and quality of life of all the personnel and families

aboard the Installation to ensure compliance with this Order and the contents of the references.

(2) Concept of Operations. The privilege to gain access to the

Installation is conditionally

granted to those individuals or organizations who meet the minimum qualifications and conform

to regulations. Those individuals designated and assigned to MCBH to conduct vetting and

access control will follow directions as set forth in this Order.

b. Tasks. Refer to Chapter 2, enclosure (1) of this Order.

5. Administration and Logistics

a. This Order has been coordinated with and concurred by the Commanding General, Marine

Corps Installation Pacific; Commander, U.S. Marine Corps Forces, Pacific; all general and

special staff departments of MCBH.

b. Records created as a result of this Order shall be managed according to National Archives

and Records Administration approved dispositions per SECNAV M-5210.1 and SECNAV

Notice 5210 to ensure proper maintenance, use, and accessibility and preservation, regardless of

format or medium.

MCBHO 5532.1

30 Dec 19

i Enclosure (1)

LOCATOR SHEET

Subj: MARINE CORPS BASE HAWAII ACCESS CONTROL ORDER

Location: __________________________________________________

(Indicate the location(s) of the copy(ies) of this Order.)

MCBHO 5532.1

30 Dec 19

ii Enclosure (1)

MARINE CORPS BASE HAWAII ACCESS CONTROL ORDER

RECORD OF CHANGES

Log completed change action as indicated.

Change

Number

Date of

Change

Date

Entered

Signature of Person

Incorporating Change

MCBHO 5532.1

30 Dec 19

iii Enclosure (1)

TABLE OF CONTENTS

IDENTIFICATION TITLE PAGE

Chapter 1 INTRODUCTION .......................................................................... 1-1

1. General. ............................................................................................ 1-1

2. Objectives. ....................................................................................... 1-1

3. Concept of Operations ..................................................................... 1-1

Chapter 2 RESPONSIBILITY ........................................................................ 2-1

1. MCBH DEERS and Identification (ID) Card Center...................... 2-1

2. Provost Marshal’s Office (PMO).................................................... 2-1

3. Communications Strategy and Operations (COMMSTRAT)......... 2-2

4. Installation Protection (IP) and Naval Criminal Investigative

Service (NCIS) ................................................................................. 2-2

5. Director S-7 MCBH ......................................................................... 2-2

6. Base Magistrate ................................................................................ 2-3

7. Command Inspector General ........................................................... 2-3

Chapter 3 REQUIREMENTS FOR ACCESS ONTO MCBH .................... 3-1

1. Introduction ...................................................................................... 3-1

2. Identity Proofing and Vetting .......................................................... 3-1

3. Access .............................................................................................. 3-3

4. Denial of Access .............................................................................. 3-4

5. Waiver Process for Denial................................................................ 3-5

6. Acceptable Credentials .................................................................... 3-6

7. Acceptable Identity Source Documents ........................................... 3-6

Chapter 4 ADMITTANCE. ............................................................................. 4-1

1. Entrances and Exits. ......................................................................... 4-1

2. Admittance of Motor Vehicles (MVs) ............................................. 4-1

3. Hours of Admittance. ....................................................................... 4-2

Chapter 5 REGISTRATION AND PASSES ................................................. 5-1

1. Vehicle Registration ......................................................................... 5-1

2. Registration of Motorcycles ............................................................. 5-2

3. DBIDS Temporary Passes. .............................................................. 5-3

MCBHO 5532.1

30 Dec 19

iv Enclosure (1)

TABLE OF CONTENTS

IDENTIFICATION TITLE PAGE

4. Special Event Passes ........................................................................ 5-3

5. Restrictions....................................................................................... 5-3

Chapter 6 PHYSICAL SECURITY ACCESS CONTROL STANDARDS.6-1

1. Access Control ................................................................................. 6-1

2. Minimum Standards for Controlling Physical Access…………..…6-1

Chapter 7 DEFENSE BIOMETRIC IDENTIFICATION SYSTEM (DBIDS)

REQUIREMENTS FOR CONTRACTOR AND FOREIGN

NATIONALS (FN) ……………………...……………………...7-1

1. Contractor Access Control Requirements. ...................................... 7-1

2. Contractor Required Documents ..................................................... 7-1

3. Contractor Access Termination ...................................................... 7-2

4. FN Employed Aboard MCBH ........................................................ 7-2

Chapter 8 GENERAL ACCESS PROCEDURES ........................................ 8-1

1. General ............................................................................................ 8-1

2. Veterans or Eligible Surviving Spouses Seeking Access IAW

NDAA FY19 (Sect. 621, 626) ........................................................ 8-2

3. Authorized Sponsors. ...................................................................... 8-2

4. Sponsorship. .................................................................................... 8-3

5. Ridesharing ..................................................................................... 8-3

6. Food Delivery ................................................................................. 8-4

7. Non-Food Delivery ......................................................................... 8-4

8. Special Events ................................................................................. 8-5

9. Special Events by Tenant ................................................................. 8-5

10. Marine Corps Community Services Partner Program (MPP) ......... 8-6

11. Distinguished Guests ...................................................................... 8-6

12. Requested Services ......................................................................... 8-6

13. First Responder ............................................................................... 8-7

14. Essential Personnel. ........................................................................ 8-7

APPENDIX A DEFINITIONS .............................................................................. A-1

MCBHO 5532.1

30 Dec 19

1-1 Enclosure (1)

Chapter 1

Introduction

1. General

a. This Order implements the references to promulgate regulations that address entry, exit,

and removal of individuals from MCBH. Removal or denial actions must be reasonable,

prudent, and judiciously applied.

b. Access is a privilege. Entry onto MCBH is a privilege, not a right. Individuals entering

the Installation must have a valid reason for access. This includes, but is not limited to,

uniformed military personnel, military retirees, family members, Department of Defense (DoD)

civilian employees, affiliated civilian dependents, unaffiliated civilians, DoD and other

authorized contractors, and other authorized patrons. Additionally, any individual wishing to

enter MCBH must understand it is a military Installation, with one of its primary missions being

safeguarding the Marines, Sailors, and civilians therein. Expediency shall never come at the cost

of security.

2. Objectives. This Order is designed to enhance security and mitigate unauthorized personnel

from accessing MCBH.

3. Concept of Operations

a. All individuals seeking access onto MCBH will have a valid purpose to enter and will

undergo identity proofing and vetting.

b. The intent of the Defense Biometric Identification System (DBIDS) credential is the

issuance of a credential that indicates the identity of the individual, and any limitations of access

granted. The access card must remain in the possession of the individual, is not transferable, and

must be presented upon demand to any MCBH security official, or whenever challenged by

Installation personnel.

c. Personnel will be denied access if they are unable to meet the identity proofing and vetting

requirements of this Order.

MCBHO 5532.1

30 Dec 19

2-1 Enclosure (1)

Chapter 2

Responsibility

1. MCBH DEERS and Identification (ID) Card Center. The DEERS/ID Card Center, located in

building 1044, has the primary responsibility for Defense Enrollment Eligibility Reporting

System Common Access Cards (CAC). Specific responsibilities include:

a. CAC and Teslin Cards. The DEERS/ID Card Center will issue CAC and Teslin Cards to

DoD military personnel, dependents, retirees, appropriated and non-appropriated fund personnel,

and authorized DoD contractors as authorized and prescribed in references (c) and (i).

b. ID Cards That Do Not Require Further Identity Proofing. The ID Card Center will not

require further identity proofing for the following cards because these have been identity proofed

by the issuing agency.

(1) DoD Issued Card DD Form 2, DD Form 1173, DD Form 1173-1, DD Form 2765, and

DoD Civilian Cards (civilian retiree), issued in accordance with reference (b).

(2) Federal Personal Identity Verification (PIV) credential.

2. Provost Marshal’s Office (PMO). PMO is the lead law enforcement agency aboard the

Installation. All personnel entering the installation must comply with lawful order given by a

law enforcement officer. PMO has the primary responsibility of enforcing the provisions of this

Order. Specific responsibilities include:

a. Ensure only personnel designated by the Provost Marshal perform access control duties to

include vetting, granting access, or denying access.

b. Conduct identity proofing and vetting of persons requiring access to MCBH by querying

data sources to vet the claimed identity of the individual. PMO will also determine access

eligibility by using biographical information. This information may include, but is not limited to

the person's name, date of birth, and social security number.

c. Ensure all visitors are appropriately sponsored through the Visitors Center (VC) adjacent

the main gate, building 1637. All individuals requesting entry to MCBH will have a valid

sponsor per reference (a).

d. Ensure all non-governmental commercial and visitor’s vehicles undergo a vehicle

inspection as required. Utilities vehicles are exempt from normal commercial vehicle inspection

requirements in exigent circumstances which would otherwise degrade their ability to

expeditiously repair utility failures. In such cases, a representative from Base Facilities or S-3

will explain the exigent circumstances for access to PMO. Non-Federal government, non-DoD-

MCBHO 5532.1

30 Dec 19

2-2 Enclosure (1)

issued cardholders and sponsored Foreign Nationals (FN) who are provided unescorted access

require identity proofing and vetting to determine eligibility for access. The VC will issue a

DBIDS credential to non-Federal government and non-DoD personnel who require extended

unescorted access to the Installation for official government business, but do not require access

to government computerized systems. Enclosure (7), provides procedures for sponsorship of FN.

f. Refer personnel to the Installation DEERS/ID Card Center (Building 1044) for the issuance

of CAC and Teslin Cards as required. Individuals who need a CAC or Teslin card and are not

escorted by a Trusted Traveler must be identity proofed and vetted prior to being granted access.

g. Register motor vehicles to authorized personnel as required.

h. Develop compensatory measures when the requirements of reference (a) cannot be met

(e.g., peak traffic flow periods, special events).

i. Incorporate the Trusted Traveler procedure outlined in Chapter 3, paragraph 1b for use

during Force Protection Conditions (FPCON) NORMAL, ALPHA, and BRAVO as local

security conditions permit.

3. Communications Strategy and Operations (COMMSTRAT). COMMSTRAT will publish

press releases/media advisories concerning access control policy changes through appropriate

sources. They will ensure this Order is published prominently on the home webpage for MCBH.

4. Installation Protection (IP) and Naval Criminal Investigative Service (NCIS). MCBH IP

Branch, Mission Assurance and/or the NCIS will provide threat assessments and updates to PMO

as required.

5. Director S-7 MCBH. Will receive and validate written applications from entities requesting

to conduct business aboard MCBH, and Base access waiver applications.

a. Ensure all approved written applications are forwarded to MCBH Chief of Staff (C/S) for

concurrence/non-concurrence. All applications approved by the S-7 Director will be issued a

signed Letter of Authorization by the C/S.

b. In cases where an appropriate staff officer or cognizant activity head does not concur,

applications will be forwarded to the C/S for final determination. In cases where the C/S

approves the application, S-7 will issue a Letter of Authorization. In those cases where the C/S

disapproves the application, S-7 will notify the individual concerned of the denial of their request

and the reason(s) thereof.

c. Ensure each individual/business issued a MCBH S-7 Form 5532 has been properly notified

of the limitations and restrictions placed on the conduct of their particular business, and the rules

of conduct as contained in Chapter 8, paragraph 1b are adhered to. Finally, ensure the individual

MCBHO 5532.1

30 Dec 19

2-3 Enclosure (1)

executes a signed statement to this effect. Retain this signed statement on file for a period of two

years.

d. Serve as the DBIDS sponsor for those businesses who have been approved to conduct

business aboard MCBH, and whose employees have been identity proofed and vetted.

6. Base Magistrate. The Base Magistrate will review appeal packages for individuals and

contractors who further dispute the findings of S-7. The Base Magistrate will review said

packages, determining from an empirical standpoint the individual involved, the infraction(s) for

which they are denied access, the time lapse between the infraction(s) and application, etc.,

whether or not the appeal should receive a favorable endorsement. The Base Magistrate will

then forward their recommendation to the S-7 Director, via the Installation Staff Judge Advocate

(SJA) and Sergeant Major (SgtMaj). If the S-7 Director does not concur with the

recommendations, the S-7 must seek the C/S endorsement.

MCBHO 5532.1

30 Dec 19

3-1 Enclosure (1)

Chapter 3

Requirements for Access onto MCBH

1. Introduction. Base access and sponsorship privileges are commensurate with the type of DoD

identification card issued and qualified benefits as established in DoD Manual 1000.13 Volume 2

and enclosure (4). There are two types of access by which you may enter MCBH: Unescorted

and Escorted.

a. Unescorted Access. Unescorted access requires individuals to establish their identity, be

determined fit for access, and establish an acceptable purpose for presence on the Installation,

except only under the following two circumstances:

(1) Special Events and Emergencies. For more information on special events, see Chapter

8, paragraphs 8 and 9. For more information on emergencies, see Chapter 8, paragraphs 13 and

14.

(2) A minor under the age of 18 who does not have an acceptable credential and is

accompanied by a parent or guardian who is age 18 or older and who has been granted

unescorted access. This exception is not considered a deviation.

b. Escorted Access. Individuals unable to meet the identity or fitness requirements for

Trusted Traveler or unescorted access may be granted escorted access. Escorted access requires

individuals to establish an acceptable purpose for their presence on the Installation and be

properly sponsored. Sponsors who escort visitors aboard the Installation are required to remain

with their visitors at all times while aboard the Installation.

(1) Trusted Traveler Access. The Trusted Traveler program allows authorized sponsors to

present their identification for verification at the gate while simultaneously vouching for their

visitors (excluding unofficial Foreign National visitors) that are traveling with the sponsor as

vehicle occupants. Personal visitors are visitors that are known and vouched for by the sponsor.

By vouching for the occupants, the sponsor is certifying that all occupants meet basic access

criteria contained in this Order. One Trusted Traveler per household or sponsoring unit service

member is authorized to vouch for up to five personnel in the same vehicle. Trusted Traveler

procedures may be used during Force Protection Conditions Normal, Alpha, and Bravo but may

be suspended during 100% identification checks regardless of the FPCON.

(2) Guest(s) or visitor(s) of a Trusted Travel must have an appropriate form of

identification in the event credentialing is required.

2. Identity Proofing and Vetting. Access control standards will include identity proofing,

vetting, and establishing proper sponsorship.

MCBHO 5532.1

30 Dec 19

3-2 Enclosure (1)

a. Federal PIV and DoD issued card holders do not require identity proofing or vetting prior

to gaining access to MCBH.

(1) Individuals possessing a DoD issued CAC are vetted to DoD personnel security

standards in paragraphs 2a(l)(a) and 2a(l)(b) of attachment 3 of reference (a) and will be

considered identity proofed.

(2) Individuals possessing PIV credentials that conform to reference (d) are vetted and

adjudicated by government security specialists on National Agency Check with Inquiries or

Office of Personnel Management Tier I standards, and will be considered identity proofed.

Personnel with a PIV credential must establish a valid purpose for entry.

(3) Determination of fitness and vetting for DoD-issued ID and privilege cards is not

required for unescorted access. The Customer Service Center (CSC), building 1095, verifies the

individual's direct affiliation with the DoD, or a specific DoD sponsor, and eligibility for DoD

benefits and entitlements.

b. Non-Federal government, non-DoD issued card holders, and sponsored FN provided

unescorted access require identity proofing and vetting to determine eligibility for access. See

enclosure (7), “Sponsorship of Foreign Nationals”.

(1) Individuals requesting access will provide justification and/or purpose for access to

DoD facilities to the VC.

(2) Individuals requesting access not in possession of an approved, government issued

card, will provide the documents listed in Chapter 3, paragraphs 4a through 4k. An authorized

PMO representative will review the documents presented for the purposes of identity proofing.

(3) The recurring requirement and frequency for additional checks of non-Federal

government and non-DoD issued cardholders will be determined based upon the local security

posture.

(4) PMO will query the following government authoritative data sources to vet the claimed

identity, determine fitness, and deny access (if found to be on the below list) using biographical

information including, but not limited to, the person's name, date of birth, and social security

number:

(a) The National Crime Information Center (NCIC) Database.

(b) The Consolidated Law Enforcement Operations Center.

(c) State of Hawaii Electronic Bench Warrant database.

MCBHO 5532.1

30 Dec 19

3-3 Enclosure (1)

3. Access

a. Any person in legal possession of a DoD issued CAC that requests entry onto MCBH and

provides a bona fide reason for entry, will be granted access unless other circumstances exist that

lead access control sentries to believe further identity proofing or vetting is needed. In those

cases, the vehicle, driver, and occupants may be sent to a secondary inspection, the VC, or

inspection site for further review.

b. All non-CAC/non-DoD ID visitors (not to include non-regular/non-governmental delivery

personnel) will report to the VC to be identity proofed and vetted before the issuance of a

DBIDS Credential or DBIDS Temporary Pass.

c. Vehicle inspection site personnel will validate the identity of the driver, bill of lading if

appropriate, and Installation access pass (if required) to ensure the vehicle operator and all

passengers are identified on the pass if the vehicle operator is not a Trusted Traveler. Non-

governmental delivery companies who frequently deliver aboard MCBH will be vetted prior to

accessing the Installation and issued a DBIDS Temporary Pass if not enrolled in DBIDS.

Individuals in possession of a DBIDS Credential or a DBIDS Temporary Pass will be granted

access without further identity proofing or vetting.

d. Federal, state, county, city owned, and utility vehicles will be admitted without

unnecessary delay. “Utility” vehicles, in this context, are defined as those responsible for

maintaining electricity, water, sewer, and other infrastructure on MCBH. Despite the goal of

preventing unnecessary delay, these vehicles are subject to search, vehicle and driver identity

proofing and vetting, and other procedures necessary to maintain safety and security aboard the

Installation.

e. Food and product delivery companies shall not be granted access unless the driver has

been properly identified, proofed, and vetted. Justification for vetted delivery driver's access

shall be queried and validated by access control sentries before entry. All delivery vehicles

should be inspected prior to entry and are subject to re-inspection while aboard MCBH.

Soliciting by any food or product delivery company is strictly prohibited aboard MCBH. Service

members standing barracks duty shall not allow these companies to enter the barracks without

proper escort. The escort could be the barracks duty or the individual to which the delivery is

intended.

f. Public-Private Venture (PPV) housing residents who do not possess an authorized CAC

shall be required to sponsor their housing guests in person at the Installation VC or CSC. All

guests shall be identity proofed and vetted in accordance with this Order and other applicable

directives prior to entry.

MCBHO 5532.1

30 Dec 19

3-4 Enclosure (1)

g. Authorized caregivers of those members whom are affiliated with MCBH and resides off

base, and who may need access to MCBH in order to obtain medication, etc., may request an

Agent Privilege Card in accordance with Chapter 8 of this Order and enclosure (8).

h. Grandfather Clause. Any individual who has been issued access credentials based on

previous guidance and have no pending charges or conviction since receiving such access

credentials, will not be penalized.

4. Denial of Access. Installation access will be denied if it is determined personnel requesting

access are within one of the following categories:

a. On a National Terrorist Watch List;

b. Illegally present in the U.S.;

c. The subject to an outstanding warrant or criminal summons;

d. Has knowingly submitted an employment questionnaire with false or fraudulent

information;

e. Has been issued a debarment order and is currently banned from any military installation;

f. A prisoner on a work-release program or currently on felony probation/parole;

g. A registered sex offender;

h. Membership within the previous 10 years in any organization that advocated the overthrow

of the U.S. Government or affiliated with any active gang;

i. Is pending any felony charge for offenses listed in paragraph 4a through 4h above;

j. Has been convicted of any felony within the last 10 years;

k. Has ever been convicted of any felony violation, including attempts of the following

offenses:

(1) Sex crime;

(2) Robbery;

(3) Arson;

(4) Murder;

MCBHO 5532.1

30 Dec 19

3-5 Enclosure (1)

(5) Drugs; or

(6) Weapons.

l. Has received a Bad Conduct Discharge, Dishonorable Discharge, or dismissal from the

U.S. Armed Forces.

m. Has multiple (three or more) misdemeanor criminal convictions within the previous 10

years.

(1) Supervisory Security Assistant must make the determination for denial.

(2) Frequency of offense and nature of misdemeanor will be taken into consideration

n. Any reason the Installation Commander deems reasonable for good order and discipline.

5. Waiver Process for Denial

a. Personnel who have been denied access to MCBH may appeal in writing to Director, S-7,

via the Provost Marshal:

Provost Marshal Office

ATTN: Police Records Section

Marine Corps Base Hawaii

P.O. Box 63062

Kaneohe Bay, HI 96863-3062

b. The applicant must submit in writing, reasonable compelling justification for base access

with supporting documents. Supporting documents must include three or more written

recommendation letters from the applicant’s employer or non-family members of the community

who may speak to the applicant’s character, employment, and other personal contributions to the

civilian or military community.

c. The Provost Marshal Office Police Records Section will prepare a waiver package,

including supporting documentation for the access denial and the applicants’ waiver documents,

and forward to the Director, S-7.

d. The Director, S-7 will conduct an objective evaluation of the validity of the individual’s

appeal and consider mitigating factors such as the nature and severity of the offense, the

circumstances surrounding the offense, most recent offense and frequency of the offense, the

individual’s age and maturity at the time of the offense, the individual’s effort toward

rehabilitation, and other factors before a decision is made. The applicant will receive a written

response via certified mail upon the completion of the waiver process.

MCBHO 5532.1

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3-6 Enclosure (1)

e. Further challenges to the Director, S-7 findings may be disputed through the MCBH

Magistrate, no later than 20 days following notice of the Director, S-7 findings.

f. Persons who reside or work at another service installation and are denied access to that

installation based on a reciprocal debarment from MCBH, may challenge the findings with the

other service installation for access to that installation. MCBH still has the right to deny entry

onto this installation despite the findings of another Service.

6. Acceptable Credentials

a. All non-DoD affiliated personnel, including contractors and visitors requesting unescorted

access to MCBH, must provide two valid, original forms of ID listed in paragraph 7 of this

Chapter and have a photograph for the purpose of identity proofing for issuance of DBIDS

credential or a DBIDS Temporary Pass. In addition, the second form of identification may

include a birth certificate or social security card.

b. Prior to acceptance, personnel processing an applicant will screen documents for evidence

of tampering, counterfeiting, or other alteration. Documents that appear questionable (i.e., having

damaged laminates) or otherwise altered will not be accepted. Altered documents will be held

until appropriate authorities are notified and disposition procedures are conducted.

7. Acceptable Identity Source Documents. All documents must be current.

a. DoD CAC. The CAC simultaneously establishes identity, historic fitness, and purpose.

b. DoD USID. The USID establishes identity and generally establishes purpose. However,

applicants are required to furnish their purpose for visiting upon request of VCO or CSCO

personnel.

c. DBIDS credential. The DBIDS credential issued by MCBH or another Service

installation. These credentials simultaneously establish identity, historic fitness, and purpose.

d. REAL ID-compliant. The Real ID driver’s license or non-driver’s identification card

issued by a State, territory, possession, or the District of Columbia. These credentials establish

only identity.

e. Enhanced driver’s license. The Enhanced driver’s license issued by state, territory,

possession, or the District of Columbia. These credentials establish only identity.

f. U.S. Passport or Passport Card. These credentials establish only identity.

g. Foreign passport. Must bear an unexpired immigrant or non-immigrant visa or entry

stamp. These credentials establish only identity.

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h. Foreign passport. Must have a current arrival-departure record, U.S. Customs and Border

Protection Form I-94 bearing the same name as the passport, and containing an endorsement of

the alien's non-immigrant status indicating that status authorizes the alien to work for the

employer.

i. ID card. An ID card issued by Federal, state, territory, possession, District of Columbia, or

local government agencies, provided it contains a photograph and biographic information such as

name, date of birth, gender, height, eye color, and address.

j. Transportation Worker Identification Credential (TWIC).

k. Veteran Health Identification Card (VHIC).

l. Non-federal personal identity verification-interoperability (PIV-I).

m. Individuals under the age of 18 who are unable to present a document listed in paragraph

7 must be sponsored by an adult with acceptable credentials.

n. Children under the age of 16 residing aboard MCBH may only sponsor a visitor with the

approval of the children's legal guardian. For example, a 12 year old dependent child residing

aboard the Installation cannot use their valid dependent DoD ID Card to sponsor their

grandparent (with no other military affiliation) aboard the Installation. In this instance, the

grandparent would be required to be identity proofed and vetted and obtain a DBIDS Temporary

Pass.

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Chapter 4

Admittance

1. Entrances and Exits

a. Personnel assigned to PMO will guard active entry control points (ECPs) to MCBH.

b. Motorists must enter and exit on designated roads unless otherwise authorized by the

Installation Commander. Any deviation from authorized entrances and exits must be

coordinated with PMO.

2. Admittance of Motor Vehicles (MVs)

a. Military, DoD personnel, contractors, and privatized housing residents assigned, work or

reside on MCBH are required to register their Privately Owned Vehicle(s) (POV) within 30 days

of purchase, permanent change of station (PCS), or permanent change of assignment, to include

other DoD components.

b. Non-registered, off-road, recreational vehicles are defined as those vehicles that cannot be

registered for use on paved roads. This definition generally includes vehicles such as three and

four wheeled all-terrain vehicles (ATV), dirt or trail bikes, dune buggies, and go-carts. These

vehicles are not authorized for use aboard MCBH.

c. This Order prohibits any individual (military, civilian, retirees, contractors, etc.) from

knowingly entering any area within MCBH and operating a MV while the registered owner's

Installation driving privileges are either suspended or revoked, unless that individual is a spouse

or dependent of the registered owner.

d. Owners are prohibited from displaying on their MVs in any format any of the following:

flags, signs, posters, bumper stickers, window decals, art, emblems, insignia, or other

adornments of an extremist, indecent, sexist, racist, obscene, profane, or defamatory nature; or

other messages that are prejudicial to good order and discipline; otherwise violate the standard of

decency found in Article 134 (Indecent Language) of the Uniform Code of Military Justice; or

display a clear danger to the loyalty, discipline, or morale of military personnel, or presents a

potential for disruptive conduct and interference with the mission of the command. The

unauthorized display of any such flag, sign, poster, bumper sticker, window decal, art, emblem,

insignia, or other adornments may be grounds for suspension or revocation of Installation driving

privileges or denial of access to the Installation. The SJA for MCBH will review, on a case- by-

case basis, any suspected violations of the above and make recommendations to the Installation

Commander.

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e. When in the best interest of the government, the Installation Commander will deny access

to any vehicle as deemed appropriate.

3. Hours of Admittance

a. Installation access will normally be granted 24-hours a day in accordance with individual

ECP hours of operation and the current FPCON. MVs operated by contractors or vendors will

only be authorized admittance in conjunction with the operator's official business aboard MCBH.

b. Visitor Center is closed on Thanksgiving and Christmas.

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Chapter 5

Registration and Passes

1. Vehicle Registration

a. Registration of vehicles is required by active-duty service members, reservists on Active

Duty for Operational Support orders, reserve service members in the Selected Marine Corps

Reserve (SMCR) or an Individual Mobilization Augmentation (IMA) Unit, dependents, civilian

employees who live or work aboard MCBH. Retirees are encouraged to register their vehicles.

(1) The applicant must register their vehicle in person. Spouses may register on behalf of

the sponsor. In unusual cases such as deployment or hospitalization when neither the owner nor

the spouse can register in person, a parent, adult family members, a staff non-commissioned

officer, officer, or civilian equivalent in the applicant's chain-of-command may represent the

owner with an appropriate Power of Attorney.

(2) In all cases, the following documentation is required:

(a) Military, military family member, or civilian ID.

(b) A valid State operator's license. Temporary or provisional licenses, international

driver's license, and permits do not satisfy the requirement for registration.

(c) A current State vehicle registration card. Temporary license plates and or

temporary registrations do not satisfy the requirement for registration.

(d) Hawaii Out of State Permit. Personnel who wish to keep their out of state license

plates must obtain a State of Hawaii Out of State Permit before a long-term vehicle pass is

issued.

(e) Safety Inspection. All privately owned vehicles, regardless of the state of

registration, must have a valid State of Hawaii inspection decal. Verify the safety inspection is

valid through the safety inspection certificate or the safety inspection sticker on the vehicle.

(f) Proof of liability insurance. The minimum insurance coverage(s) in Hawaii are as

follows:

1. $20,000 bodily injury per accident.

2. $40,000 bodily injury per person.

3. $10,000 property damage.

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(g) Proof of completion of the MarineNet Driver Awareness Training for military

members under the age of 26.

(h) Faxes, photocopies, or electronic media are prohibited for proving state registration

requirements, however, are acceptable to show proof of insurance. Fleet or leased vehicle

operators may be an exception to having original vehicle registration, in these circumstances a

photocopy will be acceptable.

(i) A registered owner of a MV registered aboard MCBH will notify the VC within 24-

hours of their transfer from, or termination of, employment. The transfer of title, sale, or

significant change of vehicle appearance (e.g., painted a different color) must also be reported.

Owners will ensure DBIDS Temporary Passes are removed and returned to the Installation

Customer Service Center building 1095 upon sale of the vehicle. Refer to BO 5560

(j) Installation Commanders will utilize subordinate commanders and law enforcement

resources to conduct vehicle registration compliance checks. These include spot checks by law

enforcement officers of suspicious vehicles, when conducting random antiterrorism measures,

and during traffic stops. Those who fail to register aboard an installation shall be subject to

citation, loss of driving privileges, impoundment and/or other adverse personnel or

administrative actions. Unit leaders will validate compliance during holiday vehicle safety

checks.

b. Reserve Service Members. All service members affiliated with an IMA or SMCR unit or

those on orders are authorized to access MCBH. All reserve service members are also required

to register their vehicles.

(1) To gain access a reserve DoD ID must be presented.

(2) For Individual Ready Reserve Marines, a letter from their joining command must list

the beginning and end date of the orders.

2. Registration of Motorcycles

a. All motorcycles entering MCBH are required to be in compliance with MCBHO 5100.23

and III MEF-MCIPAC_MCBBO 5100.1.

b. Civilians, Military Dependents, and Retirees. Although encouraged, civilians, military

dependents, and retirees who operate a motorcycle on MCBH are not required to attend the

MSFC. Documentation required to register a motorcycle aboard MCBH for civilians, military

dependents, and retirees includes all required documentation to register MV outlined in

paragraph 1a(2) of this Chapter with the exception of the MSFC completion card or certificate.

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3. DBIDS Temporary Passes. DBIDS Temporary Passes (60 days or less) will be issued. These

passes are locally produced access passes designed to accommodate short to intermediate visits

or business activities aboard MCBH. See Chapter 8 and enclosure (6) of this Order on

Sponsorship.

a. All individuals will retain DBIDS Temporary Passes on their person.

b. The following documentation is required to obtain a DBIDS Temporary Pass for all

visitors, businesses, and others as appropriate. A valid state operator's license, valid state vehicle

registration card, valid safety inspection, and proof of liability insurance will be presented

before:

(1) A DBIDS Temporary Pass is issued.

(2) All DBIDS Temporary Passes will expire at 2359 hours on the expiration date stamped

or written on the pass.

4. Special Event Passes. Special Event Passes may be issued to visitors attending special events

opened to the public depending on the size of the event. This pass is valid from the point of

entry directly to the location of the special event and directly to the designated exit point.

Reference Chapter (8) for more information on Special Events.

5. Restrictions. The privilege of obtaining a DBIDS Temporary Pass will be subject to the

following restrictions:

a. DBIDS Temporary Passes are government property and must be surrendered to competent

authority and properly disposed of. The unauthorized removal, sale, transfer to another,

mutilation, forgery, or obscuring of a DBIDS Temporary Pass is prohibited.

b. The registrant must maintain the DBIDS Temporary Pass and safeguard its condition.

Loss, mutilation, or defacement of a DBIDS Temporary Pass must be reported to PMO.

c. Falsifying information contained in an application to permanently register a vehicle may

warrant disciplinary action or prosecution.

d. Willful defacement, destruction, or alteration of the manufacturer's serial or engine number

or other distinguishing identification number of a registered vehicle is prohibited and subjects the

violator to punitive action.

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Chapter 6

Physical Security Access Control Standards

1. Access Control

a. Access control is designed to restrict and/or control access to MCBH to authorized

personnel and their conveyances. Access control measures will be employed at the perimeter to

enhance security and protection of personnel and assets. Additional security measures may be

authorized based upon the security level, category of individuals requiring access, FPCONs,

level of access to be granted, and higher headquarters direction.

b. DBIDS is the Marine Corps enterprise physical access control solution (ePACS) and is a

force protection capability designed to manage personnel, property, and installation access for

the DoD. PMO is the executive agent for deployment of DBIDS aboard MCBH.

2. Minimum Standards for Controlling Physical Access

a. The DoD minimum standards for controlling physical access to an Installation are as

follows:

(1) When DBIDS are not available for access control, security personnel at ECFs will

conduct a physical and visual inspection of cards authorized in reference (b). This inspection

includes:

(a) Visual match of the photograph on the card to the person presenting the ID.

(b) Visual comparison of the card for unique topology and security design

requirements.

b. For special events, circumstances, and activities when the minimum access control

standards cannot be met, a special event deviation request must be approved by the first general

officer in the chain of command.

c. Other considerations for controlling access include, but are not limited to:

(1) Escort qualifications, responsibilities, and authorizations;

(2) Sponsorship qualifications, responsibilities, and authorizations;

(3) Access privileges at each FPCON;

(4) Mission-essential employee designation, if applicable;

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6-2 Enclosure (1)

(5) Day and time designation for access;

(6) Locations authorized for access and escorts;

(7) Non-affiliated armed personnel conducting currency escorts.

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Chapter 7

Defense Biometric Identification System (DBIDS) Requirements for Contractor and Foreign

Nationals

1. Contractor Access Control Requirements. For the purpose of this Chapter, the term

contractor(s) includes contracted company, subcontractors, vendors, service providers, and other

business entities that enter MCBH. The term Sponsor for this paragraph refers to a Sponsoring

Government Entity such as FEAD, Facilities, MCCS, etc.

a. Contractors must have a DBIDS credential or a DBIDS Visitor’s Pass programmed for

access to MCBH, or be properly sponsored as a one day visitor. This section does not pertain to

U.S. Government Contractors with a CAC.

b. The Sponsor ensures the Company pre-enrolls the employees in DBIDS in accordance

with enclosure (6). The Contractor will ensure to submit a roster of employees via a MCBH

Base Access Request Form (MCBH S-7 Form 5532) to the Sponsor.

(1) Sponsor will forward the MCBH S-7 Form 5532 to PMO in order to conduct a criminal

history background check of all contractors/vendors/service providers.

(2) Sponsor will notify the prime contractor to have eligible contractors report to the

Visitors Center, B1637, MCBH, or in CP Smith the Pass and Registration Office, B601, Camp

H. M. Smith following favorable criminal history inquires.

(3) Contractors arrive at the Visitors Center, for DBIDS enrollment and restricted vehicle

pass issuance. Contractors must present two forms of identification used to enroll in DBIDS as

outlined in Chapter (7). Company and privately owned vehicles will be registered with PMO

and receive a restricted access vehicle pass. DBIDS Contractor Credentials are valid for up to

one year or the expiration of their contract, whichever occurs first.

(4) Contractors may enter the installation only during the days and times specified in their

DBIDS profile for work purposes only and they are not authorized sponsorship privileges.

(5) The Sponsor is responsible to recover the DBIDS Credential and vehicle passes for

their sponsored contractor personnel and return the documents to the Visitors Center when

access is no longer required.

2. Contractor Required Documents. Contractors must provide the following documents:

a. Appropriate ID Documents. Contractors will provide two valid, original forms of ID for

the purpose of identity proofing to receive a DBIDS credential or a DBIDS temporary pass,

outlined in Chapter (3).

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b. MCBH S-7 Form 5532. The Base sponsor will forward the MCBH Form S-7 5532 to

PMO for processing.

c. Appropriate Sponsor’s Information. The DBIDS system requires a sponsor to be identified

for each credential and Temporary Pass prior to issuance. The sponsor must be active military or

government civilian with a CAC. Government contractors are not approved sponsors. The

sponsor’s Electronic Data Interchange Personal Identifier and e-mail must be supplied to register

in the system. The sponsor should be from the government entity awarding the contract of

supervising the work.

d. Vehicle Registration. Safety Inspection and Insurance. Contractors driving aboard the

Installation must provide an original vehicle registration document. Copies of registration and

safety inspections are only accepted for company owned fleet vehicles. Proof of Hawaii No-Fault

insurance is also required.

e. Vehicle Inspections. All commercial vehicles may be inspected each time they enter the

Installation. Drivers must have an approved access credential prior to being inspected and

allowed access. Delivery drivers without an access credential can show a bill of lading in lieu of

a government contract, but must provide other required documents identified above at the CSC

to receive a DBIDS pass.

3. Contractor Access Termination. Base access can be terminated for reasons outlined in

Chapter 3, paragraph 6. Additional consideration for termination include:

a. Establishing a pattern of misconduct aboard this Base.

b. Debarment from another military installation.

c. At the request of their Base sponsor.

d. Transporting un-credentialed personnel aboard the installation to avoid access control

protocol.

4. FN Employed Aboard MCBH

a. FN with a valid United States Permanent Resident Alien Card (USCIS Form I-551) are

eligible to work on MCBH and have unescorted access for work purposes only when properly

sponsored. Permanent Resident Aliens from Iran, Iraq, Syria, Sudan, Somalia, Libya, and

Yemen are excluded from this policy. This list of countries may be revised as needed. All other

FN without a USCIS Form I-551 are excluded from working on MCBH.

b. The Sponsor will follow the contractor sponsorship and access requirements outlined in

Chapter 3, paragraph 4, including DBIDS enrollment, to sponsor FN contractors aboard MCBH.

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7-3 Enclosure (1)

c. The Sponsor will include a copy of the Permanent Resident Alien’s USCIS Form I-551

and updated proof of an E-Verify check when submitting MCBH S-7 Form 5532.

d. Contractors will report to the VC Building 1637, adjacent the H3 Main gate, or Camp

Smith Building 601 to obtain their appropriate access credential and vehicle pass.

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Chapter 8

General Access Procedures

1. General

a. Introduction. The following chapter outlines the methods by which various entities can

request, and subsequently gain access, to MCBH. It is beyond the scope of this Order to

specifically list each category of persons or entities desiring to access MCBH. What follows are

general access control procedures for certain subsets of entities and individuals.

b. Rules of Conduct

(1) Peddling is prohibited on this Installation.

(2) Personal soliciting, which includes house-to-house, individual- to-individual, and

organization-to-organization soliciting, anywhere on MCBH, is prohibited. Commercial agents,

including those of loan, finance, insurance, and investment companies are not permitted to

address or attend meetings, classes or mass formations, or any other assembly of Navy or Marine

Corps personnel. It is immaterial that such assembly is for other purposes and that the agent’s

appearance is incidental.

(3) The customary and authorized method of solicitation for individuals and forms will be

through the United States mail service. If an individual replies to such a communication, the

matter then becomes a private business transaction. It shall be the responsibility of the

salesperson to provide adequate proof that they have been invited to call on an individual on a

particular date at a particular time.

(4) Persons authorized to conduct business on this Installation, will not:

(a) Enter or visit family housing except by request, appointment, or prearrangement.

(b) Enter any storeroom, squad room, and BEQ except in an area designated as a place

of meeting, and then only after first securing permission from the appropriate area commander.

Each time a person authorized to conduct business aboard MCBH desires to transact business in

a particular area, they will first obtain clearance from the area commander concerned.

(c) Transact business when it interferes with military duty. Normally, the hours of

military duty are 0800 to 1630, Monday through Friday. During these hours, appointments will

not be made unless the area commander has approved the appointment in their area.

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(d) Conduct any type of commercial business with basic trainees, students under

instruction, or personnel in separation processing, without the prior approval of the appropriate

area commander.

2. Veterans or Eligible Surviving Spouses Seeking Access IAW NDAA FY 19 (Sect. 621, 626)

a. Veterans awarded the Purple Heart, Medal of Honor recipients, veterans with service-

connected disabilities, former prisoners of war, or caregivers of any of the aforementioned

classes have been granted benefits in accordance with reference (m).

b. Veterans seeking access to MCBH under this provision will register at the Visitor Center

located at the Main Gate or Camp Smith PMO.

c. Pursuant to reference (m), surviving spouses of members who died while on active duty

may obtain access to the installation in order to receive benefits to which the eligible surviving

spouse may be entitled by law or policy. Spouses wishing to obtain access to the installation will

present marriage certificate and proof of the military member’s status upon time of death.

Surviving spouses without a REAL-ID compliant driver’s license will be issued a DBIDS

credential

d. In the case of individuals listed in paragraphs (a) and (b), seeking access must bring the

following:

(1) Veterans with service-connected disability must have in their possession a Veterans’

Health Identification Card (VHIC) or a VA Health Eligibility Center Form H623A and a REAL

ID compliant driver's license or identification card.

(2) Veterans seeking access to MCBH as a result of being awarded the Purple Heart, or

Medal of Honor, will bring documentation verifying issuance of those awards.

(3) Caregivers wishing to obtain access to MCBH will present an official caregiver letter

issued by the Department of Veterans Affairs at the time of registration. Caregivers without a

REAL-ID compliant driver’s license will be issued a DBIDS credential.

3. Authorized Sponsors. Active duty, retired, and reserve members of the U.S. Uniformed

Services and their and qualified family members; National Guardsmen and their qualified family

members; civilian Appropriated Fund (APF) and Nonappropriated Fund (NAF) DoD employees

are authorized to sponsor visitors aboard MCBH in accordance with enclosure (5). Active duty

service member dependents 16 years of age and older who reside on MCBH have sponsorship

privileges. All other military dependents residing outside of the installation must be 18 years old

or older to sponsor. Sponsored Guests may be for social or private business reasons such as

cable repair technicians, sales representatives, etc. All visitors may be subject to a background

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8-2 Enclosure (1)

check. Sponsorship may be suspended during heightened Force Protection Conditions. APF and

NAF dependents do not have sponsorship privileges.

4. Sponsorship

a. Sponsorship is defined as a privilege extended by the Installation Commander to

authorized personnel requesting approval for limited access of persons for business or social

purpose.

b. The privilege of sponsorship is granted to personnel identified in enclosure (5).

c. Sponsors expecting more than ten civilian guests are required to submit a MCBH S-7 Form

5532 and ensure all guest have pre-enrolled in DBIDS.

d. Guest of sponsors can be granted unescorted or escorted access.

e. Unescorted Access for Guest

(1) Authorized sponsors may request unescorted Base access for non-military affiliated

personal visitors by following the DBIDS Sponsorship and Pre-Enrollment procedures outlined

in enclosure (6).

(2) Sponsors do not have to remain with their guests at beaches.

f. Escorted Access for Guest. Authorized sponsors must ensure guests are enrolled into

DBIDS and remain with their guests at all times.

(1) Sponsors must meet their guests or visitors at the VC.

(2) Unofficial FN guests must be escorted at all times.

(3) Sponsors expecting more than ten guests are required to sponsor their guests in person

at the VC.

g. Duration of access to sponsored guest will not exceed 14 days. Exception to policy are

considered on a case by case basis.

5. Ridesharing. For-hire drivers, including, but not limited to, taxicab drivers, Uber drivers,

limousine drivers, etc., should be granted access. All local for-hire companies/drivers are

required to enroll in DBIDS. Only those for-hire drivers that have been vetted and credentialed

in accordance with the references will be granted access. Vetted for-hire drivers are still subject

to random inspections upon entry and while aboard MCBH. All vetted for-hire drivers

requesting entry that do not have a valid fare with vetted access, will require justification for

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8-3 Enclosure (1)

access and be queried and validated by access control sentries before entry. Non-local for-hire

drivers, not enrolled in DBIDS, will be sponsored by the individual being transported, provided

that individual has an appropriate Trusted Traveler identification. Refer to reference (m).

a. All taxi cab/ridesharing desiring approval to operate aboard MCBH, must make a written

application to the C/S, MCBH, via S-7 PMO. Pending approval from the CSC, Letters of

Authorization will be issued by the S-7 to the vendor. A MCBH S7 Form 5532 will be issued

when a petitioning business has met criteria established in this Order and has presented a sworn

statement containing the required information.

b. PMO will allow taxi cabs on Base in response to calls, but taxi cab drivers may not

“cruise” or otherwise solicit fares.

6. Food Delivery Policy

a. All companies/vendors seeking approval to deliver aboard MCBH that frequent the base

must enroll in DBIDS. Make a written application to the C/S, MCBH, via S-7 PMO. Pending

approval from the C/S, Letters of Authorization will be issued by the S-7 to the vendor. A

MCBH S-7 Form 5532 will be issued when a petitioning business has met criteria established in

this Order and has presented a sworn statement containing the required information in enclosure

(2).

b. Companies who have received signed Letters of Authorization will bring their letters to

the CSC to begin the vetting/issuance of passes process. Each employee must enroll in DBIDS

and have a MCBH S-7 Form 5532 submitted for processing.

c. S-7 Director will serve as the base sponsor for food delivery companies.

7. Non-Food Delivery Policy

a. All vendors that frequently visit MCBH must seek approval to deliver aboard MCBH must

make a written application to the C/S, MCBH, via Director S-7. Pending approval from the

CSC, Letters of Authorization will be issued by S-7 to the vendor. Infrequent visitors will be

credentialed as outlined in Chapter 3.

b. MCBH S-7 Form 5532 will be issued when a petitioning business has met criteria

established in this Order and has presented a sworn statement containing the required

information in enclosure (3).

c. Vendors who have received signed Letters of Authorization will bring their letters to the

CSC to begin the vetting/issuance of passes process. Each employee should also have on their

person the authorized personnel roster.

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8-4 Enclosure (1)

d. MCBH S-7 will serve as the base sponsor for non-food delivery companies.

8. Special Events. Certain special events may be designated as open to the public. When the

requirements of this Order or the references cannot be met, compensatory measures will be

developed as necessary and appropriate according to the Special Event Vulnerability Assessment

(SEVA) for the particular event.

a. Visitor vehicles are authorized aboard MCBH during certain special events but must depart

immediately upon completion of the event, and must only travel to and from the event on

designated routes. Visitors discovered in an unauthorized area may be cited for trespassing on a

Federal Installation and be adjudicated on a case by case basis.

b. All non-DoD visitors not being escorted by a Trusted Traveler will be identity proofed and

vetted in accordance with the references. When identity proofing and vetting is not conducted in

accordance with reference (a), a special event deviation request must be approved by the

Installation Commander. Spectators discovered in an unauthorized area may be cited for

trespassing on a Federal Installation and be adjudicated on a case by case basis.

c. Individuals who are unable to submit their information for pre-vetting within the required

time listed above are at risk of not having their pre-vetting completed in time for the event, thus

being relegated to the Event Day Method of entry.

d. Unit-level special events require sponsorship from an official representative of the unit,

department, and/or organization.

9. Special Events by Tenant

a. Hawaii State Department OF Education Information. Mokapu Elementary School Official

must coordinate through MCBH School Liaison Officer and MCBH S-3 prior to hosting an

event.

b. Unit Level Events

(1) Unit level events include, but are not limited to, family days, deployment

homecomings, field meets, Military Occupational Specialty school graduations, and all other

events which could potentially necessitate non-DoD affiliated individuals desiring access to the

Installation.

(2) Deployment homecomings require special attention, compared to other Unit Level

Events. Due to the nature and scale of this evolution, detailed coordination between Deployment

Readiness Coordinators (DRC) and the VC is key to ensure a successful homecoming. Due to

the nature of flight manifests and operational security of units returning from deployment, it is

unreasonable to require spectators for said evolutions to know the exact day of the unit returning

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home. Therefore, provided the individual(s) in question are able to be identity proofed and

vetted, the VC will issue two week DBIDS Temporary Passes to those unaffiliated family

members and friends for units returning from deployment, in order to build in inherent flexibility

in the process.

(3) A representative or representatives from the unit will serve as the base sponsor for unit

level events.

(4) A unit level event with one to 25 people must submit seven days prior. When

expecting particularly large amounts people, early prior coordination between DRCs and the VC

is crucial to ensuring all non-affiliated personnel are able to gain access.

(5) All individuals will submit their information in accordance with enclosure (6) to

[email protected], via a unit representative such as a DRC. VC will notify the

unit representative of individuals who do not meet requirements for access. If individuals will be

arriving in a rental car, they will put “RENTAL” in the appropriate section of MCBH S-7 Form

5532.

10. Marine Corps Community Services Partner Program (MPP). The purpose of the MPP is to

authorize non-DoD affiliated personnel to access the base in order to use various Marine Corps

Community Services (MCCS) activities. Reference MCCS Partner Program Base Policy for

more information.

11. Distinguished Guests. Coordination for Distinguished Guests will occur with the Base

Command Deck, Protocol Office.

12. Requested Services

a. Moving Trucks

(1) In this context, “moving trucks” are those companies who are contracted to support

household good moves during PCS.

(2) The Marine (or dependent over the age of 18) will serve as the base sponsor or DMO.

b. Personal Services Providers. This category includes any personnel (public or private)

employed by residents aboard MCBH to provide a personal service aboard the installation. This

includes, but is not limited to services such as birth coaches, childcare providers, therapists, or

other personnel serving in the medical profession. Any personnel seeking access under this

paragraph must be credentialed in accordance with Hawaii state law. The DoD affiliated

individual requesting the home service will serve as the base sponsor, responsible for enrollment

of Service Provider. Enclosure (4) provides procedures to sponsor a personal Services Provider.

MCBHO 5532.1

30 Dec 19

8-6 Enclosure (1)

c. Personal Towing

(1) Personal towing are those tows requested by individuals in cases of mechanical

issues, transportation, etc., and not those tows requested by Military Police in order to enforce

certain traffic violations or vehicle accident.

(2) The DoD affiliated individual requesting the tow will serve as the base sponsor.

d. Agent Privilege Card. Authorized commissary or exchange patrons may designate an

individual to make purchases on their behalf or to accompany them when shopping when a

documented, legitimate condition exists that prevents them from shopping for themselves.

Enclosure (8) provides procedures to designate and sponsor an Agent.

13. First Responder

a. First responder refers to any law enforcement (LE) and/or security personnel, firefighter,

emergency medical technician, and explosive ordnance disposal personnel who provide the

initial, immediate response to an all-hazard incident.

b. LE. This includes Federal, state and local LE personnel. On-duty, non-DoD Officers,

(LEO’s) except Federal, not in a requested response to an active incident, shall be granted access

and directed to the designated agency for LE investigations and/or warrant issues, or to a

designated meeting place for event coordination.

(1) No non-DoD LEOs are authorized access for the purpose of investigations without

prior coordination. If approved, the non-DoD LEO shall be escorted by a DoD LE official.

Non-DoD LEO’s will be authorized to carry their official issued firearms in the performance of

their official duties aboard MCBH.

(2) Non-DoD first responders responding to a mutual aid request shall be granted access

after verification has been made. SES shall ensure they expedite the verification process

ensuring no delay in mutual aid assistance.

14. Essential Personnel

a. Essential personnel are those individuals needed to ensure the Installation's mission

continues and/or those needed to preserve life, and prevent destruction or serious damage to

property. Essential personnel do not have to necessarily only be a part of the DoD. For

example, local government workers hired to repair traffic lights or restoring electricity to the

Installation could be considered essential, depending on the circumstances. In these cases,

Public Works will liaise with the S-3 to determine the criticality of a needed repair.

MCBHO 5532.1

30 Dec 19

8-7 Enclosure (1)

b. Essential personnel shall be granted access to include:

(1) Ensuring policies are established to identify essential personnel in the event of an

emergency.

(2) During emergencies essential personnel shall present their CAC or other authorized

access control credential to gain access to an Installation.

(3) During emergencies essential personnel that do not possess an authorized access

control credential will be granted access via the following process.

1. Once the Public Works Division (PWD) has requested Public Works during an

emergency, Public Works will provide VC, with the full name of the technician, vehicle make,

vehicle model, license plate number.

2. After hours, the PWD Liaison will call the Base CDO and provide the full name of

the technician, vehicle make, vehicle model, license plate number, as well as the gate at which

the technician will be arriving.

3. Those personnel requesting access during an emergency that are not essential

personnel shall require authorization by the EOC or PMO prior to entry.

MCBHO 5532.1

30 Dec 19

A-1 Enclosure (1)

APPENDIX A

DEFINITIONS

Applicant. An individual requesting physical access to a facility and/or Installation.

Biographic Information. Facts of or relating to a person that asserts and/or supports the

establishment of their identity. The identity of citizens is asserted by their social security number

and given name. Other biographic information may include, but is not limited to identifying

marks such as tattoos, birthmarks, etc.

Installation Commander. Installation Commander for the purposes of this Order refers to the

Commanding Officer MCBH.

Commercial Vehicle. Commercial motor vehicle means any self-propelled or towed motor

vehicle used on a highway in interstate commerce to transport passengers or property when the

vehicle:

a. Has a gross vehicle weight rating or gross combination weight rating, or gross vehicle

weight or gross combination weight, of 4,536 kg (10,001 pounds) or more, whichever is greater;

or

b. Is designed or used to transport more than eight passengers (including the driver) for

compensation; or

c. Is designed or used to transport more than 15 passengers, including the driver, and is not

used to transport passengers for compensation; or

d. Is used in transporting material found by the Secretary of Transportation to be hazardous

under 49 U.S.C. 5103 and transported in a quantity requiring placarding under regulations

prescribed by the Secretary under 49 CFR, subtitle B, Chapter I, subChapter C. Additionally,

commercial vehicles may be fleet vehicles, company cars, or other vehicles used for business and

which has a company logo affixed to the side of the vehicle.

Defense Biometric Identification System. The current Electronic Physical Access Control

System.

DoD Issued Card. Cards (other than the DoD CAC) authorized by reference (b).

Escorted Individuals. Individuals who require access, without determination of fitness, or who

must be accompanied by a sponsor with authorization to escort that individual. The escort

requirement is mandated for the duration of the individual's visit.

MCBHO 5532.1

30 Dec 19

A-2 Enclosure (1)

Federal PIV. A physical artifact issued by the Federal government to an individual that contains

a photograph, cryptographic keys, and a digitized fingerprint representation so that the claimed

identity of the cardholder can be verified by another person (human readable and verifiable) or a

computer system.

Fitness. Level of character and conduct determined necessary for the basis of access control

decisions and identity proofing. This includes the process of providing or reviewing Federally

authorized and acceptable documentation (USCIS Form I-9) for authenticity.

Identity Proofing. The process of providing or reviewing Federally authorized acceptable

documentation for authenticity.

Outstanding Warrant. An order for arrest that has not been served. A warrant may be

outstanding if the person named is intentionally evading law enforcement, is unaware that an

order for arrest has been issued for them, or the agency responsible for execution of the order for

arrest has a backlog of warrants to serve, or a combination of these factors.

Physical Access Control. The process of physically controlling personnel and vehicular entry to

Installations, facilities, and resources.

Physical Security. That part of security concerned with active and passive measures designed to

prevent unauthorized access to personnel, equipment, Installations, and information, and to

safeguard them against espionage, sabotage, terrorism, damage, and criminal activity. It is

designed for prevention and provides the means to counter threats when preventive measures are

ignored or bypassed.

PMO. The law enforcement branch of SES Company.

Reciprocal Physical Access. Mutual recognition of physical access privileges granted by the

Installation Commander.

Restricted Area. An area where measures are employed to prevent or minimize incursions

and/or interference, and where special security measures are employed to prevent unauthorized

entry and/or movement.

SES Company. The Company in which PMO resides.

Screening. The physical process of reviewing a person's presented biographic and other ID, as

appropriate, to determine their authenticity, authorization, and credential verification against a

government data source.

MCBHO 5532.1

30 Dec 19

A-3 Enclosure (1)

Trusted Traveler. A procedure that allows for uniformed service members and spouses, DoD

employees, and retired uniformed service members and spouses to sponsor occupants in their

immediate vehicle provided the Trusted Traveler vehicle operator possesses a valid government

issued ID card and has a clear NCIC check. Trusted Travelers are entirely responsible for the

actions of all occupants in their vehicle and for meeting all local security requirements for escort

as established by the requirements of this Order.

Unescorted Individuals. Personnel who have been identity proofed and favorably vetted in

accordance with reference (a), are eligible for access aboard an Installation but are subject to any

controlled or restricted area limitations.

Vetting. An evaluation of an applicant or cardholder's character and conduct for approval,

acceptance, or denial for the issuance of an access control credential or physical access.

MCBHO 5532.1

30 Dec 19

Enclosure (2)

Sample Affidavit for Food Delivery

STATE OF HAWAII)

COUNTY OF ( )

I, Samuel M. Zoom, being duly sworn, depose and state:

(1) That I am an officer of the XYZ Products, Inc., to wit, Vice President.

(2) That this affidavit is made for the purpose of complying with the Base regulations for

conducting business/delivering subsistence to the area known as Marine Corps Base, Hawaii, HI.

(3) That the following is an Authorized Representative:

Mr. Aidan E. Jones

14 Circle Drive

Honolulu, HI

(4) That XYZ Products, Inc. agrees to assume responsibility with respect to business

transactions performed by Mr. Aidan E. Jones in connection with and arising directly out of the

state of XYZ merchandise to customers residing on Marine Corps Base Hawaii.

(5) That XYZ Products, Inc. will guarantee that, where merchandise is ordered by a customer

holding a written receipt issued by an Authorized Representative, the merchandise so ordered

shall be delivered to the customer.

(6) That if, for any reason whatsoever, an XYZ product is not found satisfactory, it will be

cheerfully exchanged or the full purchase price refunded upon its return to us or our Authorized

Representative.

(7) That XYZ Products, Inc. is duly licensed in the State of Hawaii.

(8) That the establishment in which the subsistence is prepared has maintained a green color

coded food inspection safety placard from the State of Hawaii Department of Health since the

last inspection.

(9) That only subsistence prepared at the above establishment shall be delivered aboard Base.

(10) That vendors will only deliver to individual customers who have preplaced an order for

the subsistence.

MCBHO 5532.1

30 Dec 19

2 Enclosure (2)

(11) That all subsistence is obtained from approved sources and handled in a manner so as to

be clean, wholesome, and free of adulteration.

(12) That all potentially hazardous food items, (i.e., pizza, chicken, dairy products, etc.) are

maintained in accordance with the State of Hawaii Administrative Rules, Title 11, Chapter 50,

Food Safety Code.

(13) That employees shall be clean as to their person and food handling procedures.

(14) That the delivery vehicle shall be kept clean and in a sanitary condition, free of insect

and rodent pests.

(15) That all delivery vehicles shall be clearly marked with signs readable at a distance of 20

feet with the name of the delivering establishment.

(16) That XYZ Products, has obtained all necessary permits and licenses to operate a food

establishment and has a General Excise Tax License.

(17) That XYZ Products will submit a MCBH S-7 Form 5532 to the Pass and Registration

Section, Provost Marshal Office, MCBH, listing all employees delivering food products to

MCBH, that all XYZ Product employees shall obtain a Defense Biometric Identification System

credential through the Provost Marshal Office. XYZ Products will return the DBIDS credential

to the Provost Marshal Office within five business days when the employee no longer requires

access to MCBH on behalf of XYZ Products.

Mr. Aidan E. Jones

Vice President

(Must be Notarized)

Acknowledgment by Individual

State of Hawaii County of

I, , Notary Public, do hereby certify that (name of individual(s) whose

acknowledgment is being taken) personally appeared before me this day and acknowledged the

due execution of the foregoing instrument.

Witness my hand and official seal this day of , 20 .

(Official Seal)Official Signature of Notary Notary's printed or typed name Notary Public

My commission expires:____________________________.

MCBHO 5532.1

30 Dec 19

Enclosure (3)

Sample Affidavit for Non-Food Delivery

STATE OF Hawaii

COUNTY OF ( )

I, Joseph E. Doe, being duly sworn, depose state:

(1) That I am an officer of the XYZ Products, Inc., to wit, Vice President.

(2) That I reside at 123 Circle lane, Kailua, HI.

(3) That this affidavit is made for the purpose of complying with the Base regulation for

soliciting on the area known as Marine Corps Base Hawaii.

(4) That this affidavit is for the business located at the below address:

XYZ Products, Inc.

1116 Western Boulevard

Kailua, HI

(5) That the following is an Authorized Representative:

Mr. Dow H. Jones

14 Lake Drive

Honolulu, HI (808) 555-5555

(6) That the following is a general list and description of items that XYZ Products, Inc.

intends to sell:

(7) That XYZ Products, Inc., agrees to assume responsibility with respect to business

transactions performed by Mr. Dow H. Jones in connection with and arising directly out of the

sale of XYZ merchandise to customers residing on Marine Corp Base, Hawaii, HI.

(8) That XYZ Products, Inc., will guarantee that, where merchandise is ordered by a customer

holding written receipt issued by an Authorized Representative, the merchandise so ordered shall

be delivered to the customer.

(9) If for any reason whatsoever, an XYZ product is not found satisfactory, it will be willingly

exchanged or the full purchase price refunded upon its return to our Authorized Representative

or us.

MCBHO 5532.1

30 Dec 19

2 Enclosure (3)

(10) That XYZ Products Inc., is in compliance with all applicable Federal, State (Hawaii), the

State of incorporation, and local laws to be able to conduct its business in the City of Kailua,

Hawaii.

(11) That XYZ Products, Inc., will not contest jurisdiction of North Carolina Courts on any

claim arising out of a contract resulting from the company’s commercial activities aboard Marine

Corps Base, Hawaii, Hawaii.

JOSEPH E. DOE

Vice President

(Must be Notarized)

Acknowledgment by Individual

State of Hawaii County of __________________________

I, ___________________, Notary Public, do hereby certify that (name of individual(s) whose

acknowledgment is being taken) personally appeared before me this day and acknowledged the

due execution of the foregoing instrument.

Witness my hand and official seal this day of , 20 .

_________________________ (Official Seal) Official Signature of Notary Notary's printed or

typed name Notary Public My commission expires: __________________.

MCBHO 5532.1

30 Dec 19

Enclosure (4)

Personal Services Provider Procedures

1. This is a restricted access pass to sponsor a non-military affiliated visitor for unescorted access on

scheduled times and days of the week to provide reoccurring personal services to Base residents for

specific reasons such as health care, childcare, lessons, etc. Apply for a Personal Services Pass at the

PMO Customer Service Center, B1095, the Visitors Center, B1637, the Camp Smith Pass and

Registration Office, B601, or from the PMO website at https://www.mcbhawaii.marines.mil/Offices-

Staff/Provost-Marshals-Office/DBIDS/. The following procedures apply:

a. Base residents who hire Household Employees for domestic help, (nannies, health aides,

private nurses, cooks, maids, etc) must meet the requirements of Base Order 1710.55A before a

Personal Services Pass is issued.

b. Sponsors will instruct their visitor to pre-enroll in DBIDS and the sponsor will submit the Base

Access Request Form to PMO at least ten business days before the first visit. Sponsor will include a

letter clearly stating the reasons for the request, the days of the week, and the inclusive times access

is requested. Personal Services Passes are not authorized for persons under the age of 18.

c. Personnel who sponsor any commercial entity for reoccurring services will provide a letter or

other documentation (contract, work order, etc) from the commercial activity that certifies the

commercial relationship with the sponsor and the number of hours per week Base access is needed.

The Sponsor will provide a copy of the professional license or certificate if the service requires a

license or certification, such as health care professionals, special education instructors, therapists, etc,

when requested, if the care is not subsidized by TRICARE or other government entity. Sponsors

who request the services of a private individual may be required to provide supporting

documentation as requested by the Pass and Registration Office, depending on the type and

frequency of the provided service.

d. PMO will complete criminal history inquiries on the applicant and sponsors will be notified of

visitors who do not meet the background requirements in accordance with Chapter 1, paragraph 4.

e. Applicant arrives at the Visitors Center, B1637, or the Camp H. M. Smith Pass and

Registration Office, B601, to complete DBIDS enrollment and be issued a DBIDS credential and

vehicle pass. Personal Services Passes are valid for up to six months and may be renewable upon

reapplication. The pass is valid only for the dates, time, destination, and other restrictions listed on

the pass. Personal Services passes will be revoked if the cardholder accesses the installation outside

the restrictions on the pass and the sponsor may lose sponsorship privileges.

f. Personal Services Pass requests for on-call or as needed services such as babysitting, pet care,

housecleaning, etc, without scheduled appointments will be denied, as will requests for 24/7

unescorted access. Exceptions for medical care or similar circumstances may be granted. The

Exceptional Family Member Program (EFMP) Manager may verify the necessity of Personal Service

Passes for registered EFMP personnel.

MCBHO 5532.1 Ch 1

30

Mar 20

Enclosure (5)

Access Card and Sponsorship Privilege Matrix