2022-2023
DEPARTMENT OF ATHLETICS
HANDBOOK
1
TABLE OF CONTENTS
KATY ISD ATHLETIC OVERVIEW
INTRODUCTION 5
SIGNATURE PAGE 6
KATY ISD ATHLETIC DEPT. TRANSFORMATIONAL/MISSION STATEMENT/OBJECTIVES 7
COACHING EXPECTATIONS AND FORMS 7
KATY ISD ATHLETIC DEPARTMENT 9
KATY ISD ATHLETIC DEPARTMENT ADMINISTRATION 9
ATHLETIC DEPARTMENT ORGANIZATION 11
ATHLETIC PROGRAM CHAIN OF COMMAND 11
ATHLETIC STAFF INFORMATION 12
RESPONSIBILITY OF COACHES 12
A. ATHLETIC DEPARTMENT LINES OF COMMUNICATION 12
B. RELATIONS WITH CAMPUS FACULTY 12
C. JUNIOR HIGH PROGRAM EXPECTATIONS 12
D. HIGH SCHOOL PROGRAM EXPECTATIONS 12
E. TITLE IX 12
F. STAFF INTEGRITY & LOYALTY 12
G. HOLD HARMLESS AGREEMENT 13
H. TRAVEL 13
DESCRIPTIONS OF DUTIES 14
HIRING PROCEDURES 37
PROFESSIONAL DEVELOPMENT 37
A. MANDATORY TRAININGS 37
B. PROFESSIONAL MEMBERSHIPS 38
UIL/KATY ISD ATHLETICS COMPLIANCE 38
A. GENERAL COMPLIANCE EXPECTATIONS 38
B. SCHEDULING OF ATHLETIC CONTESTS 38
C. NON-SCHOOL EMPLOYMENT 38
D. PRESEASON COMPLIANCE MEETING/REQUIREMENTS 38
E. END OF SEASON MEETING/REQUIREMENTS 38
DISTRICT POLICIES 39
COACHES CODE OF CONDUCT (UIL C & CR SECTION 1201 B) 39
A. ATHLETIC CODE FOR COACHES 39
B. COACHING EJECTIONS (UIL C & CR SECTION 1208 J) 39
C. PROFESSIONAL CONDUCT 39
D. RECRUITING 39
STUDENT ATHLETE INFORMATION 40
ELIGIBILITY
A. GENERAL HIGH SCHOOL ELIGIBILITY REQUIREMENTS 40
2
B. PROCEDURES FOR ENROLLING NEW STUDENTS 40
C. NO PASS NO PLAY AND EXEMPT COURSES 40
ATHLETIC CODE OF CONDUCT 42
A. ATHLETIC GUIDELINES AND CODE OF CONDUCT 42
B. ATHLETE EJECTIONS FROM CONTEST 42
C. REMOVAL OR SUSPENSION OF ATHLETES 43
TRANSPORTATION OF STUDENTS 43
A. PROCEDURES 43
B. 100 MILE RADIUS FORM 44
NON-SCHOOL SPORT AND CAMP PARTICIPATION 44
ATHLETIC EQUIPMENT AND FACILITIES 45
EQUIPMENT & INVENTORY 45
MAINTENANCE 45
HURRICANE PREPAREDNESS PLAN 45
BUILDING MODIFICATIONS 46
ATHLETIC RESERVATIONS 46
A. FACILITY RESERVATIONS 46
PUBLIC RELATIONS _ 47
ATHLETIC BOOSTER CLUBS 47
A. UIL RULES & REGULATIONS 47
B. FUNDRAISING 47
MEDIA RELATIONS 47
ALUMNI RELATIONS 47
ATHLETIC PROGRAM PUBLIC RELATIONS 47
GENERAL GUIDELINES 47
SPORT PROGRAMS 47
A. PARTICIPATION IN MULTIPLE SPORTS 47
B. OUTSIDE PARTICIPATION 48
C. PARTICIPATION CONCEPTS 48
D. TEAM RULES 48
E. ATHLETIC AWARD GUIDELINES 48
PARENT COMMUNICATION 49
A. GENERAL GUIDELINES 49
B. PARENT MEETING 49
SOCIAL MEDIA 51
A. REMIND 51
B. TEAM WEBSITES 51
C. CAMPUS WEBSITES 51
ATHLETIC BANQUETS 51
OFFSEASON PROGRAMS 51
A. ATHLETIC PERIOD GUIDELINES 51
B. GRADING PROCEDURES 52
C. SUMMER STRENGTH/CONDITIONING CAMPS 52
3
SPORTS MEDICINE GUIDELINES AND PROCEDURES 52
PHYSICAL GUIDELINES 52
TRAINING ROOM TREATMENTS/EVALUATION GUIDELINES 53
PROCEDURE FOR SENDING JUNIOR HIGH ATHLETES TO SEE THE ATHLETIC TRAINER 53
HEAT & HYDRATION GUIDELINES 54
LIGHTNING GUIDELINES 54
COLD WEATHER GUIDELINES 55
UIL PRESEASON PRACTICE REGULATIONS 60
INFECTION CONTROL GUIDELINES 61
CONCUSSION GUIDELINES 62
HELMET FITTING/MAINTENANCE/CONCUSSION PREVENTION 65
EMERGENCY ACTION PLAN FOR ATHLETICS 66
SAFETY DRILL CHECKLIST 70
“ATHLETIC SAFETY TRAINING” DOCUMENTATION SHEET 71
BUSINESS AND ACCOUNTING GUIDELINES _ 72
BUDGET 72
PURCHASE ORDER/REQUESTS/DELIVERIES 72
A. DETERMINE THE VENDOR AND VENDOR NUMBER 72
B. OTHER AVAILABLE CONTACTS 72
PURCHASE ORDERS – REQUISITIONS 72
ENTRY FEES 73
EMPLOYEE REIMBURSEMENTS/MILEAGE 73
GATE INCOME REPORTING/DEPOSIT WORKSHEETS 74
COACHING/MEMBERSHIPS/CLINICS 74
ATHLETIC PARTICIPATION FEE 74
CONTEST MANAGEMENT 75
CAMPUS CONTEST MANAGEMENT 75
A. GAME ADMINISTRATOR 75
B. EVENT SUPERVISOR 77
C. GATE INFORMATION SHEET 78
D. TICKET PROCEDURES AND PRICES 78
E. KATY ISD JUNIOR HIGH PASS 78
OFFICIALS 79
RHODES AND LEGACY STADIUMS 79
CROWD CONTROL 79
A. GUIDELINES 79
B. LARGE EVENT CHECKLIST 80
KATY ISD COVID 19 UPDATES 80
4
Katy ISD Athletic Department Overview
INTRODUCTION
It is expected that this handbook will serve as a reference guide, answering some of the
questions that will concern you during the course of the year. Please call the athletic office
anytime you have a concern or question.
The University Interscholastic League is the governing body of the athletic programs in Texas
Public Schools. The Katy ISD Board of Education, administrators, coaches and teachers fully
support the UIL and its enforcement of the rules.
Understand that athletics is designed to accommodate students who have the ability and
emotional stability to handle competition, as we know it in the Katy ISD. Therefore, not all
students are capable of competing in the Katy ISD athletic program. One of the difficult tasks
faced as a coach is making the judgment as to who should be selected to compete in this
program. Students are not obligated to take part in athletics, nor is it required for graduation. It
should be stressed that being a member of an athletic team is a privilege and not a right. Since
it is a privilege, the coach has the authority to revoke the privilege when rules are not followed.
We are all aware that being involved in athletics demands a lot of time and dedication from
coaches and players alike. As a coach, your players and program reflect your attitudes, beliefs
and your work ethic. This does not necessarily translate into a superb won-loss record but it
does mean that your players and program will have discipline, responsibility and a strong work
ethic. Never assume that each athlete is born with these traits. Rather, these traits need to be
brought out through a developmental process by you, the coach. We all desire an athletic
program that will support the mission of Katy ISD and we ask that all of you involved work hard
to make this a reality.
Debbie Decker
Executive Director of Athletics
Katy ISD
5
Important
Upon review of the Katy ISD Athletic Handbook for 2022-2023, please complete the
information below, sign and return this page to your campus athletic coordinator/assistant
athletic coordinator.
I have accessed the Katy ISD Athletic Handbook for 2022-2023 and will abide by the
guidelines and procedures of the Katy ISD District.
I understand that I can review a hard copy of this document on my campus or in the Katy ISD
athletic department.
My signature certifies that I have accessed the Katy ISD On-line Athletic Handbook for
2022-2023.
______________________________________________________________
(Print your name)
___________________________________________________________
(Your signature)
______________________________________________________________
(Date)
______________________________________________________________
(Campus or District Location)
It is the responsibility of the campus athletic coordinator to keep a current signed
copy on file in their campus athletic office for each campus staff member.
6
Katy ISD Athletic Department Transformational Statement
Coaches of the Katy ISD Athletic Program will develop relationships with the student/athletes in their
programs in an attempt to empower, inspire and lead them toward excellence in all aspects of life through the
development of integrity, respect, character and teamwork.
Katy ISD Athletic Department Mission Statement
Consistent with the mission of the Katy ISD, the Katy ISD athletic department will provide an athletic program
that helps develop the whole person through education and competition. In addition, the program will provide
student-athletes an opportunity to pursue and understand the values of attitude, character, commitment,
leadership, sportsmanship, responsibility, accountability, decision-making, work ethic and team.
KATY ISD ATHLETIC PROGRAM OBJECTIVES
1. Involve as many students as possible in a positive athletic environment.
2. Instill in all students an exemplary work ethic and the qualities of: accountability, citizenship and a high
degree of sportsmanship.
3. Play everyone on all sub-varsity levels if eligible, in good standing and if no game restrictions are
in place (i.e. baseball/softball substitution rules).
4. Develop and maintain a complete and comprehensive off-season program.
5. Have all programs represented with class, character and dignity.
6. Establish programs so that all participants enjoy a positive learning experience.
7. Demonstrate that each of our athletic teams is well coached, highly disciplined and very well organized.
8. Establish District-wide bond of loyalty and pride that reflects the principles, integrity and attitude of the
Katy ISD.
9. Ensure that the Katy ISD athletic department objectives support the total mission of the Katy ISD.
∞COACHING EXPECTATIONS AND FORMS
A. PRACTICE EXPECTATIONS
1. Coach will have a written plan for practice.
2. Coach will show the athletes he/she is interested in their progress as individuals and as a team.
3. Coach will move and circulate throughout practice.
4. Coach will coach with a positive attitude. In addition, when correcting an athlete, give positive feedback first,
then make the corrections (i.e.: “You did a great job of getting to the ball. Next time, work on getting your
shoulders and hips facing the target.”). Coach will try to give positive feedback to every player every day.
5. Coach will be dressed appropriately for practice. Practice attire will be defined by head coach.
6. Coach will keep accurate practice attendance.
7. Coach will create a clearly defined warm-up routine for each game.
B. GAME DAY EXPECTATIONS
1. All coaches will stay until the final game of the evening is complete to assist with the other games and
supervise those student-athletes that remain in the stands.
2. Coach will ensure that all student-athletes are supervised at ALL times.
3. Coach will not allow student-athletes to be released to go home with anyone but their parent and then only with
the appropriate paperwork on file.
7
4. Coach will be dressed appropriately for game days. Game day attire will be defined by head coach and
campus athletic coordinator.
C. FORMS AND INFORMATIONS
1. All required participation forms must be completed in their entirety and returned to the athlete’s head coach or
athletic trainer before a student participates in any try-out, practice, athletic class, open gym, open weight room,
athletic competition, or travels with an athletic team for any purpose.
2. The student is required to use the Pre-participation – Physical Examination Form. NO OTHER Physical
Examination Form can be accepted as per the UIL. A new physical exam must be given prior to each school
calendar year. Any physical administered prior to May 1, may not be valid after August 1.
Request for Post-Activity Student Release: This form MUST be signed by a parent or guardian in order for the athlete to
ride home from an away game. If the form is not turned in, the athlete must ride on the bus back to the campus.
TEA/UIL Academic Eligibility Calendar: This calendar, accessible in the Athletics section of the Katy ISD website,
indicates the specific dates on which academic grades are evaluated or re-evaluated as well as when students gain/lose
eligibility.
8
Katy ISD Athletic Department
∞KATY ISD ATHLETIC DEPARTMENT ADMINISTRATION
Debbie Decker Executive Director of Athletics
Pat Dowling Assistant Director of Athletics
Kyle Green Assistant Director of Athletics
Justin Landers Assistant Director of Athletics
Lance Carter Assistant Director of Athletics
Sara Guthrie Aquatics Coordinator
Laurie Mitchell Marketing & Advertising Coordinator
Julie Vetterick Admin. Assistant to the Executive Director of Athletics
Casey Conner Athletic Financial Secretary
Leonor Gutierrez Legacy Stadium Community Rooms Event Coordinator
Cindy Tanner Athletic Department Secretary
Susan Trackwell Athletic Department Secretary
∞KATY ISD HIGH SCHOOL CAMPUS ATHLETIC ADMINISTRATION
Chris Dudley Cinco Ranch HS Athletic Coordinator
Suzanne Reeve Cinco Ranch HS Asst. Athletic Coordinator
Mike Rabe Jordan HS Athletic Coordinator
Jennifer Vaden Jordan HS Asst. Athletic Coordinator
Gary Joseph Katy HS Athletic Coordinator
Judy Willock Katy HS Asst. Athletic Coordinator
J. Jensen Mayde Creek HS Athletic Coordinator
Jill Voss Mayde Creek HS Asst. Athletic Coordinator
Ron Counter Morton Ranch HS Athletic Coordinator
Kisha Jones Morton Ranch HS Asst. Athletic Coordinator
Lonnie Teagle Paetow HS Athletic Coordinator
Stacey Stroman Paetow HS Asst. Athletic Coordinator
Jimmy Hamon Seven Lakes HS Athletic Coordinator
Angela Spurlock Seven Lakes HS Asst. Athletic Coordinator
Chad Simmons J.E. Taylor HS Athletic Coordinator
Brooke Plemons J.E. Taylor HS Asst. Athletic Coordinator
Todd McVey O.D. Tompkins HS Athletic Coordinator
Tammy Ray O.D. Tompkins HS Asst. Athletic Coordinator
∞KATY ISD JUNIOR HIGH SCHOOL CAMPUS ATHLETIC ADMINISTRATION
Kyle Mueller Adams JH Athletic Coordinator
Brittny Thomas Adams JH Asst. Athletic Coordinator
Kristi Corn Beck JH Athletic Coordinator
Scott Radke Beck JH Asst. Athletic Coordinator
Amy Adams Beckendorff JH Athletic Coordinator
9
KATY ISD JUNIOR HIGH SCHOOL CAMPUS ATHLETIC ADMINISTRATION (cont’d)
Roy (Rogelio) Reyes Beckendorff JH Athletic Coordinator
Robin Waak Cardiff JH Athletic Coordinator
Skyler Vela Cardiff JH Asst. Athletic Coordinator
Anabell Pinedo Cinco Ranch JH Athletic Coordinator
Trey Nimtz Cinco Ranch JH Asst. Athletic Coordinator
Dwight Bonner Haskett JH Athletic Coordinator
Hailey Barncastle Haskett JH Asst. Athletic Coordinator
Rhett Middlebrook Katy JH Athletic Coordinator
Amanda Weese Katy JH Asst. Athletic Coordinator
Michaela Spicer Mayde Creek JH Athletic Coordinator
Howard Randle Mayde Creek JH Asst. Athletic Coordinator
Beatrice Anzaldua McDonald JH Athletic Coordinator
Khari Long McDonald JH Asst. Athletic Coordinator
Randy Dennis McMeans JH Athletic Coordinator
Bree Drury McMeans JH Asst. Athletic Coordinator
Sandra Bickel Memorial Parkway JH Athletic Coordinator
Matthew Wicklein Memorial Parkway JH Asst. Athletic Coordinator
Taqueta Braxton Morton Ranch JH Athletic Coordinator
Brandon Barnes Morton Ranch JH Asst. Athletic Coordinator
Caitlin Rolens Seven Lakes JH Athletic Coordinator
Nick Barosh Seven Lakes JH Asst. Athletic Coordinator
Randy Woodring Stockdick JH Athletic Coordinator
Reagan White Stockdick JH Asst. Athletic Coordinator
Bryan Blake Tays JH Athletic Coordinator
Kristen Lauritano Tays JH Asst. Athletic Coordinator
Chuck Dycus West Memorial JH Athletic Coordinator
Rotavia Armstrong West Memorial JH Asst. Athletic Coordinator
Todd Lighter Woodcreek JH Athletic Coordinator
Lauran DeForke Woodcreek JH Asst. Athletic Coordinator
10
∞Katy ISD Athletic Department Organization
ATHLETIC PROGRAM CHAIN OF COMMAND
The Campus Principal
The Principal/Campus Athletic Coordinator and Athletic Director will work together to coordinate the athletic program
at each campus.
11
Athletic Sta Information
∞RESPONSIBILITY OF COACHES
A. ATHLETIC DEPARTMENT LINES OF COMMUNICATION
All athletic department staff are to follow their appropriate lines of communication when dealing with any and
all athletic department business and issues. Any deviation from this process will be accounted for in the
annual evaluation process. This is to ensure that all athletic department business can be conducted efficiently
and the appropriate department or administrator can respond according to Katy ISD and athletic department
guidelines.
UIL Issues - If any coach has a question or concern regarding a UIL rule, policy or procedure, the
following communication process will be followed:
1. Coach will discuss the issue with the campus athletic coordinator.
2. CAC will decide whether the issue is brought to the Katy ISD athletic office.
3. Athletic office will contact the UIL – COACHES ARE NOT TO CONTACT THE UIL OFFICE.
B. RELATIONS WITH CAMPUS FACULTY
All Katy ISD coaches should maintain a good, positive relationship with other members of the campus
faculty and staff, supporting them in matters of student discipline, grades, and any other areas of
concern with athletes. Mix and mingle with the faculty and staff, and remember that these people can
and will help if they feel we are sincerely helping them and are one of them.
Each Katy ISD head coach is responsible for understanding the UIL/TEA No Pass-No Play guidelines
and is responsible for the eligibility grade checks for his/her athletes.
C. JUNIOR HIGH PROGRAM EXPECTATIONS
Every junior high is aligned to a designated high school(s). Junior HS athletic coordinators are
responsible for the entire administrative and organizational procedures for grades 7-8. All junior high
football coaches will work with their respective high school’s football spring training sessions and
two-a-days. All junior high coaches’ expectations are listed on the athletic website under “Staff
Information.”
D. HIGH SCHOOL PROGRAM EXPECTATIONS
In an effort to further align our JH and HS feeder athletic programs, high school coaches are expected
to communicate with their feeder JH’s throughout the school year. All high school coaches’
expectations are listed on the athletic website under “Staff Information.”
E. TITLE IX
Katy ISD Title IX contact is Brian Schuss at 281-396-2351. Regular internal examination can minimize
any problems or concerns that may arise. Proactive compliance is the key.
F. STAFF INTEGRITY AND LOYALTY
All staff members will make a 100% commitment to the philosophy, objectives and guidelines of the
Katy ISD athletic department.
Maintain a positive working relationship with all members of central office/district support staff.
12
G. HOLD HARMLESS AGREEMENT
When conducting any activity not directly associated with any UIL sanctioned practice or competition, Katy ISD
athletic department approval is needed prior to finalizing the event. A Hold Harmless Agreement must be
completed by all participants and kept on file for 2 years by the head coach. Activities include, but are not
limited to, lift-a-thons, shoot-a-thons, fun runs, etc. The Hold Harmless Agreement can be found under “Staff”
on the Katy ISD athletic website.
H. TRAVEL
Travel by Katy ISD athletic teams or individual athletes not directly related to a UIL sanctioned
activity (i.e. ropes course or team retreat) must be recommended by the Campus athletic coordinator
and Campus Principal, and must receive approval by the Executive Director of Athletics.
13
∞DESCRIPTION OF DUTIES
EXECUTIVE DIRECTOR OF ATHLETICS
A. Reports to the Deputy Superintendent
B. General
1. The Executive Director of Athletics shall organize and administer a competitive athletic program within the
guidelines of the Katy ISD’s Athletic Department Philosophy and Objectives.
C. Specific Duties and Responsibilities
1. Supervise the athletic program of the junior high schools and high schools.
2. Prepare and maintain an athletic department operations manual.
3. Recommend for employment, prospective staff members that meet the high quality standards that the Katy ISD
expects in the classroom and on the field.
4. Oversee all interscholastic contests.
5. Direct the Katy ISD Coach of the Year and Foundation Coaches Program.
6. Direct the business affairs of the athletic program including the preparation and administration of the budget.
7. Make periodic reports as requested on the operations of the athletic department.
8. Coordinate and manage all ABC activities as they pertain to the athletic program.
9. Evaluate designated staff within Katy ISD.
10. Develop and maintain the master athletic department operations calendar.
11. Oversee UIL compliance of all athletic programs for junior high schools and high schools.
14
ASSISTANT DIRECTOR OF ATHLETICS – High School Individual Sports & Junior High Team & Individual Sports
A. Reports to the Executive Director of Athletics
B. General
1. The Assistant Director of Athletics – The position will be responsible for overseeing and managing all duties
specific to this assignment in addition to duties assigned by the Director of Athletics.
C. Specific Duties and Responsibilities
1. Responsible for all administrative issues relating to HS Football, Swimming, Diving & Tennis and JH
Volleyball, Football, Basketball, Soccer, Tennis and Track
2. Assistant Stadium Coordinator for all Legacy Stadium events.
3. District High School individual sports policies and schedules.
4. Coordinate Katy ISD security procedures for all Junior High events.
5. Assist with Katy ISD Athletic Department master athletic scheduling.
6. Assist as directed with playoff arrangements.
7. Assist with campus hiring procedures throughout the ISD
8. Liaison to HR with the stipend list for each junior high.
9. Assist with all regional meets within Katy ISD.
10. Facilitate the relationship between the junior high schools and high school’s athletic programs.
11. Maintain junior high athletic sport guidelines.
12. Conduct UIL compliance meetings/EOS for assigned programs.
13. New coach training.
14. Evaluate Athletic staff as assigned.
15. Approve all JH officials/game worker pay forms.
16. Other duties as assigned by the Executive Athletic Director.
15
ASSISTANT DIRECTOR OF ATHLETICS – UIL Compliance (7-12), High School Football, Cross Country, HS Track, JH
Track
A. Reports to the Executive Director of Athletics
B. General
1. The Assistant Director of Athletics – The position will be responsible for overseeing and managing all duties
specific to this assignment in addition to duties assigned by the Director of Athletics.
C. Specific Duties and Responsibilities
1. Serve as district-wide primary contact and coordinator of all UIL compliance concerns.
2. Responsible for all administrative issues relating to high school Cross Country, HS & JH Track.
3. Develop and oversee all aspects of athletic staff development 7-12.
4. District Cross Country and Track policies and schedules.
5. Athletic department Title IX coordinator.
6. Oversee scheduling of Summer Strength and Conditioning programs.
7. Approves all athletic department reservations in Schooldude.
8. Conduct UIL compliance meetings for all high school sports and EOS meetings for HS Cross Country and HS
and JH Track.
9. Coordinate scheduling/procedures and facility requirements for all summer camps.
10. Work with the Executive Director of Athletics on all UIL compliance and procedural requirements.
11. Assist with campus hiring procedures throughout the Katy ISD.
12. Evaluate athletic staff as assigned.
13. Direct new coaches’ in-service and new head coaches’ in-service.
14. Facilitate the high school stipend lists and send them to HR.
15. Assist in weekly campus athletic coordinator meetings.
16. Approve all athletic-related facility reservations.
17. Other duties as assigned by the Executive Athletic Director.
18. Scholarship / Award Recognitions.
19. Previous Athletic Participation form review.
20. UIL waiver applications.
21. UIL Coaches Certification Program oversight.
22. Conduct UIL compliance meetings/EOS for assigned programs
16
ASSISTANT DIRECTOR OF ATHLETICS –
A. Reports to Executive Director of Athletics – HS Football, Volleyball, Basketball, HS Soccer, Softball, Baseball,
Grounds / Facilities
B. General
The Assistant Athletic Director -The position will be responsible for overseeing and managing all duties specific to this
assignment in addition to duties assigned by the Director of Athletics.
C. Specific Duties and Responsibilities
1. Responsible for all administrative issues regarding HS Football, Volleyball, Basketball, HS Soccer, Softball,
Baseball.
2. District 19-6A, 19-5A, 10-5A HS Football, Volleyball, Basketball, HS Soccer, Softball, Baseball policies and
schedules.
3. Direct playoff arrangements for all assigned programs.
4. Assist business and operations director in budget planning for all senior high athletics.
5. Serve as athletic advisor for athletic construction projects.
6. Liaison between the athletic department and Construction and Maintenance & Operations
7. Work with the director of maintenance to ensure all athletic fields are safe for use.
8. Coordinate and schedule yearly JH/HS gym floor refinishing.
9. Building Modifications
10. Special Projects
11. Assist KISD Construction Dept. w/ FF&E.
12. Evaluate athletic staff as assigned.
13. Other duties as assigned by the Executive Director of Athletics.
14. Conduct UIL compliance meetings/EOS for assigned programs.
17
ASSISTANT DIRECTOR OF ATHLETICS –
A. Reports to the Executive Director of Athletics
B. General
1. The Assistant Athletic Director- Business and Operations, HS Football, Sports Medicine,Golf and Wrestling will
supervise and coordinate all aspects of the Sports Medicine Program and Athletic Business.
C. Specific Duties and Responsibilities
1. Manage the business and financial operations for the Katy ISD athletic department.
2. Liaison with Purchasing for athletic department equipment bids.
3. Manages all Katy ISD high school tournaments.
4. Oversees all travel arrangements for playoffs.
5. Coordinate Summer Recreation program and budget.
6. Coordinate and assign athletic trainer coverage for all district athletic events.
7. Secure ambulance and doctor coverage as needed for all district athletic events.
8. Develop and implement district sports medicine guidelines.
9. Supervise all district athletic trainers.
10. Work with the Director of Maintenance to ensure all athletic facilities are safe and properly cleaned and
sanitized.
11. Work with the Director of Risk Management to ensure athletic insurance procedures are followed.
12. Work with the Director of Nurses to help coordinate the services of the athletic trainer and the school nurses.
13. Organize and monitor all of the UIL required physical examinations for all athletics 7-12.
14. Monitor and ensure all UIL forms are current and readily available for all district campuses.
15. Assist in the recruitment and employment of the district athletic trainers.
16. Develop and implement health and safety education programs for all athletic trainers, district coaches, athletes,
and parents.
17. Coordinate CPR and first aid training for all district coaches.
18. Advise the Executive Director of Athletics on new and existing regulations as they pertain to athletic training.
19. Maintain a set of emergency procedures.
20. Maintain Athletic Trainer emergency contact list.
21. Coordinate all UIL compliance/schedules/EOS meetings for assigned programs.
22. Assist in budget planning for all high school athletic programs.
23. Conduct UIL compliance meetings/EOS for assigned programs.
24. Other duties as assigned by the Executive Athletic Director.
18
AQUATICS COORDINATOR
A. Reports to the Executive Director of Athletics
B. General
1. The Aquatics Coordinator is responsible for the management, maintenance, and operations of all Katy ISD
Natatoriums.
2. The Aquatic Coordinator will ensure the aquatic facilities are operated within the standards of the Federal, State
and Local Regulations.
C. Specific Duties and Responsibilities
1. Develop and implement a comprehensive training program for all school employees who use the natatoriums
with their students. This would include facility safety rules, the facility emergency response plan and general
aquatic safety information.
2. Develop and implement a procedure for the inspection and documentation of facility equipment safety and water
sanitation as required by law.
3. Develop and implement a plan for emergency response drills for school programs which use the Katy ISD
Natatoriums.
4. Develop and implement a program to recruit, hire and train lifeguards for school or non-school use of Katy ISD
Natatoriums.
5. Develop and implement procedures and requirements for outside groups who use Katy ISD Natatoriums.
6. Develop and implement a plan to monitor and supervise outside groups who use Katy ISD Natatoriums.
7. Oversee all scheduling of Katy ISD Natatoriums by both school and non-school groups.
8. Work with Katy ISD Department of Construction on the new design of natatoriums.
9. Develop and manage the operations budget for the natatoriums.
10. Manage and supervise the Katy ISD summer recreation swim program.
11. Work with the Director of Maintenance to ensure all athletic natatoriums are safe for use.
12. Other duties as assigned by the Executive Athletic Director.
19
ADMINISTRATIVE ASSISTANT TO EXECUTIVE DIRECTOR OF ATHLETICS
A. Reports to the Executive Director of Athletics
B. General
1. The Administrative Assistant to the Executive Director of Athletics is responsible for overseeing and managing
all duties specific to this position in addition to other duties assigned by the Executive Director of Athletics.
C. Specific Duties and Responsibilities
1. Assist the Executive Director of Athletics with all special projects.
2. Handle all athletic administrative duties as requested by UIL District 19-6A.
3. UIL Documents.
4. UIL administrative support.
5. Manage/order Booster Club/District Passes HS/JH.
6. Webmaster for Athletic Website and HS/JH Campus Athletic Websites.
7. Liaison to Athletic Booster Clubs.
8. Press box hospitality for AD/Board during football season.
9. Compose letters/memos and type all other department correspondence as needed.
10. Maintain and update all information throughout the school year for the Katy ISD Athletic Handbook.
11. Manage Eduphoria.
12. Athletic office facility reservations / catering.
13. Legacy and Rhodes Stadium reservations.
14. Awards coordinator.
15. Kronos manager.
16. Backup for submitting work orders.
17. Other duties as assigned by the Executive Director of Athletics.
20
ATHLETIC DEPARTMENT STADIUM COMMUNITY ROOMS COORDINATOR
A. Reports to the Executive Director of Athletics
B. General
1. This position is responsible on a daily basis for maintaining and coordinating meetings in the community
rooms.
C. Specific Duties and Responsibilities
1. Plan, set-up and supervise facility events held at the stadium complex meeting rooms.
2. Meet with prospective clients to define needs and develop service options.
3. Manage the selling of season football tickets.
4. Manage game day ticketing.
21
ATHLETIC DEPARTMENT FINANCIAL SECRETARY
A. Reports to the Executive Director of Athletics
B. General
1. The Athletic Department Financial Secretary is responsible for overseeing and managing all duties specific to this
position in addition to duties assigned by the Assistant Athletic Director – Business/Operations/SMC.
C. Specific Duties and Responsibilities
1. Preparing, inputting, maintaining, reconciling & close out annual budget for:
● Summer Recreation
● Central Athletic Dept.
● Rhodes Stadium
2. Outside Athletic events in which Katy ISD hosts Playoffs.
3. Financial Secretary for UIL District 19-6A.
4. Processing purchase orders for the above groups.
5. Closing out purchase orders according to invoices.
6. Processing employee reimbursement/mileage reports for the Coaches and the Athletic Department.
7. Prepare all financial reports pertaining to the football season games.
8. Prepare all financial reports for UIL pertaining to football and basketball playoffs.
9. Reconcile expenses for all playoff games hosted by Katy ISD from net gate receipts by either invoicing or
sending checks to both participating schools.
10. Processing warehouse requisition for the above groups.
11. Deposit funds for Legacy and Rhodes Stadium and Central Athletics.
12. Reimbursement for Summer Recreation & Katy ISD Campus.
13. Processing & maintaining capital pool, special request as well as capital purchase from special funding.
14. Prepare a monthly sales tax report.
15. Process and maintain all athletic travel.
16. Keeping track for game settlement owed to Katy ISD.
17. Tagging and inputting all fixed asset items for Legacy and Rhodes Stadium and Athletic Dept.
18. Prepare working cash for:
● All Legacy and Rhodes Stadium events
● All Athletic events in the Leonard Merrell Center except for the Southland Conference
22
ATHLETIC DEPARTMENT SECRETARY
A. Reports to the Executive Director of Athletics
B. General
1. The Athletic Department Secretary is responsible for overseeing and managing all duties specific to this position
in addition to the duties assigned by all Assistant Directors of Athletics.
D. Specific Duties and Responsibilities
1. Answer phones and greet visitors.
2. Open and distribute mail.
3. Compose letters/memos and type all other department correspondence as needed.
4. Maintain/update athletic emergency phone list.
5. Submit Print Shop requests as needed.
6. Prepare each week the athletic event calendar.
7. Input maintenance work orders for all high school athletic facilities.
8. Summer Recreation payroll.
9. High School Officials Pay/Game Workers.
10. Kronos Assistant Manager.
11. Assist with the athletic website.
23
ATHLETIC DEPARTMENT SECRETARY
A. Reports to the Executive Director of Athletics
B. General
1. The Athletic department Secretary is responsible for overseeing and managing all duties specific to this position
in addition to the duties assigned by all Assistant Directors of Athletics.
C. Specific Duties and Responsibilities
1. Answer phones and greet visitors.
2. Open and distribute mail.
3. Maintain/update junior high athletic emergency phone list.
4. Preparing, inputting, maintaining, reconciling & close out the annual budget for Junior High.
5. Process purchase orders for Junior High.
6. Close-out purchase orders for Junior High.
7. Input maintenance work orders for all junior high school athletic facilities.
8. Junior High Officials Pay/Game Workers.
9. Assist Aquatics Coordinator w/ administrative duties.
10. Athletic Business Support
11. Eduphoria
12. Junior High Financial Operations
13. Junior High General Passes
24
HIGH SCHOOL CAMPUS ATHLETIC COORDINATOR
A. Reports to the Executive Director of Athletics and Campus Principal
B. General
1. The High School Campus athletic coordinator is responsible for overseeing and managing all duties specific to
this position in addition to duties assigned by the Executive Director of Athletics.
C. Specific Duties and Responsibilities
1. Coordinate and administer the Campus High School Athletic Program in accordance with Katy ISD and UIL
athletic objectives and policies.
2. Manage campus athletic budget. All High School athletic purchases must be routed to the Campus Athletic
secretary and approved by the Executive Director of Athletics.
3. Interview candidates for campus athletic positions and make recommendations to the Principal/Executive
Director of Athletics.
4. Make all high school coaching assignments with approval of the campus principal and Executive Director of
Athletics.
5. Coordinate all campus level athletic schedules.
6. Maintain a complete and accurate high school athletic equipment inventory.
7. Submit any and all necessary requests as per Katy ISD Athletic Administration.
8. Monitor junior high school implementation of philosophies, schemes, strategies, techniques, skills, offenses and
defenses as stressed by the high school head coach.
9. Manage any and all campus-based Athletic Booster Clubs following all UIL and Katy ISD policies.
10. Supervise and evaluate the performance of all campus-based programs and coaches.
11. Possess and demonstrate the ability of effective communication with students, staff, faculty and community at
all times.
12. Must understand and effectively communicate the process of all areas of the NCAA Eligibility Center.
13. Possess a thorough knowledge of all UIL rules and regulations.
14. Develop a program to ensure that all phases of UIL compliance are adequately addressed each year with
athletes, staff, parents, faculty and community.
15. Assist all other coaches in the planning and management of their programs as needed.
16. Assist with the management of all UIL competitive activities that occur at the home campus as well as
additional tournaments/meets held within the district.
17. Complete an annual evaluation of all coaches assigned to campus.
18. Assist the central athletic office with annual reviews and recommendations of all interscholastic competitive
programs provided by the district.
19. Coordinate and schedule all necessary event supervisors and game support staff for all campus-based athletic
activities.
20. Attend and encourage attendance at professional workshops and conventions.
21. Encourage membership in professional organizations.
22. Expect each campus athletic program to maintain discipline.
23. Exhibit professional appearance through good grooming habits and appropriate attire at school, practices and
games.
24. Monitor and manage PAPF’s from all athletic programs.
25. Follow Katy ISD chain-of-command.
25
HIGH SCHOOL CAMPUS ASSISTANT ATHLETIC COORDINATOR
A. Reports to Campus Athletic Coordinator and Campus Principal
B. General
1. The High School Campus Assistant Athletic Coordinator is responsible for assisting the Campus Coordinator in
overseeing and managing all duties specific to this position in addition to duties assigned by the Athletic
Campus Coordinator.
C. Specific Duties and Responsibilities
1. Assist Coordinator to coordinate and administer the Campus High School Athletic Program in accordance with
Katy ISD athletic objectives and guidelines.
2. Responsible for collecting CPR, AED and First Aid compliance cards and forward copies of all cards to the
Athletic Office.
3. Responsible for creating gym guidelines at their campus.
4. Assist with Campus athletic coordinator to ensure the preparation of all Campus athletic events.
5. Assist Coordinator with all High School coaching assignments with approval of the Executive Director of
Athletics.
6. Assist in coordinating all campus level athletic schedules.
7. Assist Coordinator in maintaining a complete and accurate high school athletic equipment inventory.
8. Submit any and all necessary requests as per Katy ISD Athletic Administration.
9. Assist in monitoring Junior high School implementation of philosophies, schemes, strategies, techniques, skills,
offenses and defenses as stressed by the High School Head coach.
10. Assist in interviewing candidates for campus athletic positions.
11. Assist Coordinator in evaluating the performance of all campus-based programs and coaches.
12. Possess and demonstrate the ability of effective communication with students, staff, faculty and community at
all times.
13. Possess a thorough knowledge of all UIL rules and regulations.
14. Assist all Head coaches in the planning and management of their programs as needed.
15. Assist with the management of all UIL competitive activities that occur at the home campus as well as
additional tournaments/meets held within the district.
16. Coordinate and schedule all necessary event supervisors and game support staff for all campus-based athletic
activities.
17. Assist CAC with development of a program to ensure that all phases of UIL compliance are adequately
addressed each year with athletes, staff, parents, faculty and community.
18. Monitor and manage all PAPF’s for all athletic programs.
26
CAMPUS ATHLETIC SECRETARY
A. Reports to Campus Athletic Coordinator
B. General
1. The Campus Athletic Secretary is responsible for overseeing and managing all duties specific to this position in
addition to duties assigned by the Executive Director of Athletics.
C. Specific Duties and Responsibilities
1. Provide daily administrative and clerical support for campus based athletic personnel.
2. Manage district/campus athletic budgets.
3. Prepare weekly ticket sales/gate reports, game worker/officials reports and deposits for HS and JH level
campus events.
4. Assist coaching staff with event check requests, user fees, fundraising and other various revenue producing
venues.
5. Generate/process PO’s and receive/distribute PO merchandise.
6. Work with Vendors collecting quotes/bids and the timely receiving of merchandise.
7. Liaison with campus Athletic Booster Clubs and Team Parents.
8. Manage flow of athletic information through campus athletic websites, parent distribution lists and district level
websites.
9. Generate campus athletic maintenance requests.
10. Greet/direct all athletic visitors.
11. Liaison with college recruiters.
12. Athletic letter jacket facilitation with staff/students.
13. Assist with data management for Rank One, MUNIS and E-School Plus.
14. Assist coaching staff with parent meetings, hospitality, banquets and season celebrations.
15. Liaison with campus athletic and district level reservation requests.
16. Maintain seasonal athletic recognitions for district reports.
17. Maintain up-to-date knowledge of district office and financial systems.
18. Manage/maintain campus athletic team inventories.
19. Liaison with Media (print, web, radio, TV) for Awards Information.
20. Maintain good rapport with staff, students, parents and district personnel.
21. Other duties as assigned by the CAC.
27
HEAD COACHES (HIGH SCHOOL)
A. Reports to the Campus Athletic Coordinator and Campus Principal
B. General
1. The head coach will coordinate his/her program for grades 7-12 and supervise assistant coaches working in
his/her sport.
C. Specific Duties and Responsibilities
1. Communicate with the Campus athletic coordinator on staff assignments concerning his/her sport.
2. Design offense, defense and techniques to be used in that sport for Grades 7-12.
3. Responsible and accountable for all UIL rules governing sport specific programs.
4. Responsible for all UIL matters as designated by the Executive Director of Athletics.
5. Manage, inventory, and purchase all equipment concerning his/her sport through the Campus athletic
coordinator.
6. Each Head coach is responsible for the individual public relations of his/her sport through the Campus athletic
coordinator.
7. Secure game officials for all high school level games.
8. Secure event supervisors for all high school level games as assigned by the CAC.
9. Supply visiting team needs and take care of any other requirements for the orderly performance of contests.
10. See to it that EACH participant has clearance through the athletic trainer before participation in athletics,
INCLUDING athletic period.
11. Advising Assistant Director of Athletics on general management and care of his/her facility.
12. Coordinate athletic period enrollment for incoming 9
th
graders with Junior high School coaches.
13. Responsible for submitting to Athletic Office copies of any guidelines, procedure, and/or correspondence for
his/her specific sport for approval by the Executive Director of Athletics prior to distribution.
14. Abide by Katy ISD policy of awarding letters, plaques, and certificates to athletes.
15. Maintaining a year-to-year Letterman’s list.
16. Reporting any injury sustained by an athlete to the Athletic Trainer.
17. Each Head coach is responsible for the dress, behavior and conduct of all his/her teams. If team rules, as set
by the Head coach, are violated, the Head coach will deal with each situation.
18. Report schedule changes, at any level, to Assistant Director of Athletics.
19. Attend Junior high School events, primarily as it pertains to your sport.
20. All guideline and procedural matters pertaining to your sport at each Junior high School must be first routed to
Junior high School Athletic Coordinator.
21. Responsible for reporting scores to the Athletic Office the first working day following the game. This includes
levels 9-12.
22. Post-season equipment inventory will be turned in to Campus athletic coordinator.
23. Scheduling of Athletic Banquets will be processed through the Campus Athletic Office.
24. Responsible for Katy ISD Athletic Code of Conduct.
25. Monitor Booster Club operation and secure athletic department approval for all Booster Club Passes.
26. Develop a professional development plan for specific sport.
27. Create a procedures plan for your specific event supervisor.
28. Responsible for submitting cut lists to the CAC before releasing to parents/students.
28
29. Monitor eligibility of all student athletes on a year round basis.
30. File all sport specific District/UIL reports.
31. Establish new student procedures for specific sports.
32. Organize program communication procedure.
33. Develop a vision and plan for a sport specific program.
34. Create structured game day routines for staff and players.
35. Organize and/or oversee all sport specific home athletic events.
36. Responsible for character and direction of overall sport specific program.
37. Specify program objectives and how you will obtain them. Due at Compliance meeting.
38. Head coaches should order awards at least one month ahead of the date of the actual event.
39. Athletic schedules are to be approved by the Katy ISD Athletic department PRIOR to any release.
40. Attend all Katy ISD Athletic department/Campus Athletic department meetings.
41. Attend mandated campus head coaches meetings as prescribed by CAC, as well as campus-based and Katy
ISD district-wide meetings.
42. Exhibit professional appearance through good grooming habits and appropriate attire at school, practices and
games.
43. Responsible for the daily maintenance and security of all facilities and equipment.
44. Communicate utilizing the prescribed chain of command.
45. Complete a comprehensive EOY review of all sports programs annually with recommendations to CAC.
46. Other duties as assigned by CAC.
47. Issue detailed and comprehensive expectations to assistant coaches.
48. Initiate and track all PAPF’s and waivers for sport programs.
29
ASSISTANT COACHES – HIGH SCHOOL
A. Reports to Head Coach, Campus Athletic Coordinator and Executive Director of Athletics
B. General
1. To properly execute the philosophy, objectives and techniques of the sport he/she is coaching and provides
quality assistance to the Head coach in teaching athletes.
C. Specific Duties and Responsibilities
1. Consult with the Head coach on all matters relating to the operations, philosophy and objectives of specified sport.
2. Carry out job assignments as issued by the Head coach.
3. Make every effort to attend other sport contests at High School and Junior high School.
4. Coach in a positive manner and strive to bring out the best in each athlete.
5. Attend all mandated campus-based and Katy ISD district-wide meetings.
6. Exhibit professional appearance through good grooming habits and appropriate attire at school, practices and games.
7. Communicate utilizing the prescribed chain of command.
8. Other duties as assigned by CAC.
30
JUNIOR HIGH SCHOOL CAMPUS ATHLETIC COORDINATOR
A. Reports to Executive Director of Athletics and Campus Principal
B. General
1. The Junior High School Campus athletic coordinator is responsible for overseeing and managing all duties
specific to this position in addition to duties assigned by the Executive Director of Athletics.
C. Specific Duties and Responsibilities
1. Organize and administer Junior High School Athletic Program.
2. Hire campus athletic personnel and make coaching assignments with approval of Assistant Director of
Athletics.
3. Assist in developing all Junior High School athletic schedules, with approval of Assistant Athletic Director.
4. Maintain a complete and accurate Junior High School athletic equipment inventory.
5. Submit any and all necessary requests as per Assistant Director of Athletics.
6. Responsible for maintaining records of all mandatory training for coaching staff.
7. Implement philosophies, schemes, strategies, techniques, skills, offenses and defenses as stressed by the
High School Head coach.
8. Responsible for game report forms/user fee deposits and campus budget.
9. Ensure all injuries are reported to the Athletic Trainer. Communicate with Trainer in regards to injuries.
10. Coordinate and schedule all necessary event supervisors and game support staff for all campus-based athletic
activities.
11. Confirm game officials for all Junior high School contests.
12. Evaluate all campus staff.
13. Complete all compliance documents at beginning and end of seasons with the assistance of the head coach of
the sport.
14. Responsible for having a thorough knowledge of all UIL rules and regulations.
15. Send in all work requests for PE/Athletic fields and areas.
16. Make sure Rank One is maintained.
17. Physicals/Consent to treat – organizes and checks.
18. Maintain eligibility reports.
19. Follow Katy ISD Chain of Command.
20. Assist HS head coaches with gathering information about potential athletes as well as distribute information
to those athletes from the HS coaches. (Fish Camps, Meet the Coaches, Skill Sessions, S & C Camps)
21. Responsible for coordination/completion of concussion management protocol with the high school trainer.
22. Submit practice schedule reservations to campus reservation contact. Approve all reservations for campus
facilities.
23. Maintain/Schedule the campus athletic facilities through the Campus Office and the Katy ISD Athletic Office.
31
JUNIOR HIGH SCHOOL CAMPUS ASSISTANT ATHLETIC COORDINATOR
A. Reports to Campus Athletic Coordinator and Principal
B. General
1. The Junior high Campus Assistant Athletic Coordinator is responsible for assisting the Campus Coordinator in
overseeing and managing all duties specific to this position, in addition to duties assigned by the Athletic
Campus Coordinator.
C. Specific Duties and Responsibilities
1. Assist the Campus athletic coordinator in coordinating & administering the Campus Junior high Athletic
Program in accordance with Katy ISD athletic objectives and guidelines.
2. Responsible for assisting the Campus athletic coordinator in creating gymnasium guidelines at their campus.
3. Assist the Campus athletic coordinator in the preparation and management of all indoor athletic events.
4. Assist the Campus athletic coordinator in the preparation and management of all outdoor facilities for athletic
events.
5. Assist the Campus athletic coordinator with all junior high coaching assignments with approval of the Executive
Director of Athletics.
6. Assist the Assistant Director of Athletics in coordinating all campus level athletic schedules.
7. Assist the Campus athletic coordinator in maintaining a complete and accurate junior high athletic equipment
inventory.
8. Submit any and all necessary requests as per Katy ISD Athletic Administration.
9. Assist the Campus Principal and Campus athletic coordinator in interviewing candidates for campus athletic
positions.
10. Assist the Campus athletic coordinator in evaluating the performance of all campus-based programs and
coaches.
13. Responsible for demonstrating effective communication with students, staff, faculty and community at all times.
14. Responsible for having a thorough knowledge of all UIL rules and regulations.
15. Assist all other coaches in the planning and management of their programs as needed.
16. Assist with the management of all UIL competitive activities that occur at the home campus as well as additional
tournaments/meets held within the district.
17. Assist the Campus athletic coordinator in scheduling all necessary event supervisors and game support staff for
all campus-based athletic activities.
18. Assist in completing monthly checks of all Campus Athletic department AED machines.
32
HEAD COACHES - JUNIOR HIGH SCHOOL
A. Reports to Junior High School Athletic Coordinator, Campus Principal and High School Head Coach.
B. General
1. Junior high School Head coaches are responsible for overseeing and managing all duties specific to this
position in addition to duties assigned by the Assistant Director of Athletics.
C. Specific Duties and Responsibilities
1. Organize and administer a program that is beneficial for the student-athlete and prepares them for high school.
Implement philosophies, schemes, strategies, techniques, skills, offenses and defenses as stressed by the
High School Coaching staff.
1. Conduct a parent meeting at the start of the season (Turn in parent sign-in sheet).
2. Develop a parent packet to be distributed during the parent meeting. Include items such as: game schedules,
practice schedules, expectations for athletes and parents, direction to games. Provide a copy to the Athletic
Coordinator/Assistant Coordinator.
3. Manage and maintain the athletic equipment for your sport. If you have anything you are no longer using, is
broken, or old, please let the Athletic Coordinator or Assistant Coordinator know so it can be discarded. Please
be prepared to provide specifics such as how many, exact items, etc.
4. Submit all requisitions for equipment and supplies to the Athletic Coordinator/Assistant Coordinator.
5. Support the feeder high school program and meet with the high school coaches as needed.
6. Submit game scores to the appropriate district sport coordinator.
7. Assign coaching positions within sport.
8. Communicate expectations with coaches in a preseason meeting as well as written sport specific expectations.
Provide the campus athletic coordinator with your sport specific expectations.
9. Keep your Principal and administration notified of all important events, activities and game results via the web,
newsletter, emails etc.
10. Assign game workers if needed (gate, scorebook, scoreboard, event worker, etc.)
11. Complete deposits (gate, t-shirt, etc.).
12. Responsible for checking eligibility regarding grades through eSchool.
13. Will maintain the Rank One Sports program by entering practice and game schedules, rosters, and results.
14. Responsible for having a thorough knowledge of all UIL rules and regulations.
15. Responsible for submitting game worker forms to the Athletic Department.
16. Responsible for entering bus requests (Using Travel Yellow Bus budget code).
17. Conduct Emergency Drill with each team (or grade level) at the beginning of the season. Provide
documentation to the Athletic Coordinator (use attached worksheet).
18. Attend District Head Coach Sport Compliance Meeting (Pre-Season) as well as the End of Season Meeting.
19. Complete the Athletic department End of Season Report.
20. Set game day dress code.
33
ASSISTANT COACHES – JUNIOR HIGH SCHOOLS
A. Reports to Junior High School Athletic Coordinator, Campus Principal and High School Head Coach.
B. General
1. Junior High School Assistant Coaches are responsible for overseeing and managing all duties specific to this
position in addition to duties assigned by the Assistant Director of Athletics.
C. Specific Duties and Responsibilities
1. Assistant coaches are responsible for organizing and administering the programs set by each Head coach of
his/her sport.
2. Managing and maintaining the athletic equipment for his/her sport. (Head coach of sport)
3. Providing directions to game sites.
4. Supporting the High School Coaching staff. JH football coaches will assist their feeder high school with Spring
Training and/or freshman camps.
5. Assistant Coaches will not dismiss a player from the program without first meeting with the Athletic Coordinator.
6. Coach will follow the school rules as set forth by the campus principal including, but not limited to dress code,
duty schedules and in-services.
7. Coaches will be required to attend sport specific in-services and campus functions. (i.e.: annual bus in-service,
annual bus physicals, CPR, AED, First Aid, District UIL meeting, student athletic physicals, etc.).
8. Coach will return parent phone calls and emails within 24 hours.
9. Coach will document as well as inform the Athletic Coordinator/Assistant Coordinator and Campus Principal in
the event of an emergency or problem that may have occurred at an event or practice. (i.e.: injury, rule
infraction, parent concern).
10. Coach is responsible for the supervision and safety of all athletes during practices, games and parent pickup.
11. Coach will maintain the highest level of professionalism while coaching and while on campus.
12. All coaches that are not in season may be assigned to perform duties for sports that they are not assigned to.
(i.e.: track meets, golf and/or tennis matches, and campus tournaments).
13. Coach will dress professionally in all circumstances including, the classroom, on the practice court and during
games. Classroom dress code will be set by the Principal.
14. Responsible for having a thorough knowledge of all UIL rules and regulations.
15. Coach will be on time for practices and game day responsibilities. If you are running late and/or are caught in a
school based meeting, please contact another coach to supervise your team.
16. Coach will be a positive role model.
17. Coach will speak positively about the student-athletes and staff in public and with other coaching professionals.
34
CAMPUS HEAD ATHLETIC TRAINER
A. Reports to Campus Athletic Coordinator
B. General
1. The Head Athletic Trainer shall coordinate coverage, treatment, rehabilitation and physician referral for all
athletic and designated UIL programs.
C. Specific Duties and Responsibilities
1. Plan & implement a comprehensive athletic injury and illness prevention program for student athletes.
2. Detect and resolve environmental risks to athletes.
3. Educate students/athletes on health and safety issues.
4. Assist the CAC with all Staff Development pertaining to athlete safety in accordance w/ State mandates and
UIL Policies.
5. Follow all UIL/KISD sports medicine guidelines.
6. Establish and maintain effective communication with students, parents, medical personnel, coaches, and other
staff.
7. Establish specific procedures to be carried out by a coach or student trainer in the event of a medical
emergency.
8. Respond to emergencies and make quick, independent judgments about how to deal with injuries with athletes.
9. Care for all injuries that athletes sustain while participating in designated UIL athletic programs.
10. Manage athletic injuries by utilizing established standards of care.
11. Compile, maintain, and file all physical and computerized reports, records, and other documents.
12. Manage the school Athletic Insurance program at the campus and the feeder junior highs.
13. Provide appropriate support for injuries sustained to athletes at the feeder junior highs.
14. Distribute to athletes and coaches all necessary UIL medical paperwork.
15. Coordinate and manage athletic physical examinations on your campus.
16. Select, train, and supervise student trainer assistants.
17. Be available for all HOME events (freshman through Varsity) in case of emergency.
18. Will assure that a staff athletic trainer travels to out-of-town with varsity football.
19. Coordinate attendance of team doctor at varsity home football games.
20. Attend practice sessions and athletic contests as assigned by the Athletic Coordinator.
21. Order and inventory all medical supplies.
22. Provide visiting athletic teams with appropriate hospitality.
23. Follow Katy ISD chain-of-command.
24. Perform other duties assigned by the Athletic Coordinator.
35
CAMPUS ASSISTANT ATHLETIC TRAINER
A. Reports to Campus Athletic Coordinator.
B. General
1. The assistant athletic trainer shall assist the head athletic trainer in the coordination of coverage, treatment,
rehabilitation and physician referral for all athletic and designated UIL programs.
C. Specific Duties and Responsibilities
1. Assist in the plan & implementation of a comprehensive athletic injury and illness prevention program for
student athletes.
2. Detect and resolve environmental risks to athletes.
3. Educate students/athletes on health and safety issues.
4. Assist the head athletic trainer with all Staff Development pertaining to athlete safety in accordance w/ State
mandates and UIL Policies.
5. Follow all UIL/KISD sports medicine guidelines.
6. Establish and maintain effective communication with students, parents, medical personnel, coaches, and other
staff.
7. Assist in establishing specific procedures to be carried out by a coach or student trainer in the event of a
medical emergency.
8. Respond to emergencies and make quick, independent judgments about how to deal with injuries with athletes.
9. Care for all injuries that athletes sustain while participating in designated UIL athletic programs.
10. Manage athletic injuries by utilizing established standards of care.
11. Compile, maintain, and file all physical and computerized reports, records, and other documents.
12. Assist managing the school athletic insurance program at the campus and the feeder junior highs.
13. Provide appropriate support for injuries sustained to athletes at the feeder junior highs.
14. Distribute to athletes and coaches all necessary UIL medical paperwork.
15. Assist in the Coordination and management of athletic physical examinations on your campus.
16. Assist in the selection, training, and supervision student trainer assistants.
17. Be available for all HOME events (freshman through Varsity) in case of emergency.
18. Attend practice sessions and athletic contests as assigned by the head athletic trainer or athletic coordinator.
19. Assist in ordering and inventory all medical supplies.
20. Provide visiting athletic teams with appropriate hospitality.
21. Follow Katy ISD chain-of-command.
22. Perform other duties assigned by the head athletic trainer or athletic coordinator.
36
∞HIRING PROCEDURES
Hiring Process Involving Coaches
The athletic department will be involved in the hiring process of coaches to avoid hiring coaches who may have had
UIL issues in the past.
Responsibility of the campus athletic coordinator is to assist the campus principal in hiring athletic department
personnel.
a. Job Posted by Campus Principal
b. Online Application Completed
c. Scan Applicants on Winocular
d. Determine Pool
e. Interview Pool of Applicants
f. Determine Lone Finalist
g. CAC Arranges Interview w/ AD
h. AD Interviews and Researches Finalist
i. AD Contacts CAC w/ any issues or concerns
j. CAC Communicates w/ Principal
Here is an example of an applicant that we would have reservations hiring:
∞PROFESSIONAL DEVELOPMENT
MANDATORY TRAININGS
All coaches must complete all required training prior to the start of their season (football, volleyball, cross country,
tennis) or by the first day of school.
1. CPR/AED/FA Certification - All Katy ISD Coaches must maintain a current Red Cross and/or American Heart
certification in Adult CPR/AED/FA. Campus coordinators are responsible for verifying each coach has a current certification
and updating information in Rank One.
2. Concussion Education Program – All coaches are required to do annual concussion training. KISD will only accept the
NFHS Concussion in Sports training. Course information can be found at www.nfhslearn.com. Print certificate and turn in to
your athletic coordinator. Athletic coordinators are responsible for updating the information in Rank One.
3. UIL- Coaches Certification Program- All KISD/UIL Coaches must complete this program annually. The program
consolidates all UIL required training into one program. You can register and complete the program online at the UIL Portal
link on the UIL Athletics webpage. Coordinators can view completion records of their coaches in the system, no certificates
need to be printed.
4. New Coaches Training- All coaches new to Katy ISD are required to attend New Coaches in-service; this includes
current teachers who have not coached in Katy ISD previously. This training is for all new junior high coaches (head or
assistant) and all new high school assistant coaches.
37
5. New High School Head Coaches Training- All coaches who are new high school head coaches in Katy ISD must
attend. This training is for high school head coaches only.
6. New Junior High Coordinator Training- All new junior high coordinators are required to attend.
7. All Football coaches must complete Atavus tackling training.
8. All Katy ISD coaches must attend the KISD/UIL Compliance Meeting
9. All Katy ISD coaches are expected to get bus driver certification. Coaches must attend annual training and have an
annual physical examination to maintain their bus driver certification. For Information about how to obtain bus certification,
please call the transportation center that services your campus.
PROFESSIONAL MEMBERSHIPS
Coaches are encouraged to join professional associations and attend professional development. For information
pertaining to memberships, registration, expenses, and obtaining staff development credit, refer to the Business and
Accounting Guidelines in this handbook.
∞UIL/KATY ISD ATHLETIC PROGRAM COMPLIANCE
A. GENERAL COMPLIANCE EXPECTATIONS
Every coach must read his/her specific UIL Sport Manual regarding his/her sport and be in compliance
of all rules and rule changes. It is the responsibility of each coach to submit all UIL paperwork regarding
his/her sport and to comply with all UIL and Katy ISD guidelines as they pertain to his/her program.
Do not hesitate to contact the athletic director on questionable matters.
B. SCHEDULING OF ATHLETIC CONTESTS
Strict adherence to UIL and Katy ISD Board policy is prerequisite before any scheduling may take
place.
Each Katy ISD high school head coach is responsible for his/her own non-district schedule. ALL 7-12
schedules must be approved through the department of athletics BEFORE being released. Any special
scheduling must be approved by the executive director of athletics. Junior high scheduling will be the
responsibility of the assistant director of athletics along with junior high athletic coordinators.
C. NON-SCHOOL EMPLOYMENT
All coaches that engage in non-school employment are required by Board policy and Katy ISD administrative regulation
to submit the Non-School Employment form for approval by the campus principal.
**The required form can be accessed on Katy.net under “online forms.”
D. PRESEASON COMPLIANCE MEETING AND REQUIREMENTS
Every head coach is required to attend a UIL compliance meeting with athletic administration prior to the first contest of
their season. Coaches will be notified in advance regarding the date, time and location of the meeting and information
will be sent containing preparation instructions and procedures. Emphasis of meeting will be on UIL and Katy ISD rules
and guidelines compliance.
E. END OF SEASON MEETING / REQUIREMENTS
Head coaches are required to submit season summary information to the KISD athletic department upon completion
of their season at a scheduled meeting. This report will cover all phases of the program from 9
th
thru varsity levels.
Details outlining the information to be included in the summary will be provided to the head coach prior to the
conclusion of their season.
38
∞DISTRICT POLICIES
General and sport specific policies can be located on the Katy ISD website under “Athletics”. All coaches are
expected to be familiar with these policies.
∞COACHES CODE OF CONDUCT
A. ATHLETIC CODE FOR COACHES (UIL C & CR SECTION 1201 B)
The C & CR can be accessed on the UIL website under athletics.
B. COACHING EJECTIONS (UIL C & CR SECTION 1208 J)
If a coach is ejected or suspended from a contest by an official, it is the coach’s responsibility to notify
the Executive Director of Athletics as soon as possible per UIL rules. An ejection will result in a
minimum assessment of a one-game suspension in addition to the UIL automatic penalty.
C. PROFESSIONAL CONDUCT
All Katy ISD coaches are expected to maintain a high level of professionalism in regard to conduct,
demeanor, grooming and relationships between faculty, staff and students.
D. RECRUITING (UIL C & CR SECTION 1203 C)
The district executive committee shall investigate efforts on the part of any school official or local fan to recruit
players. Recruiting is a violation and may subject the school at fault to disqualification. Disqualification may be
made by the committee after the school has been given an opportunity to be heard. A school in violation shall
remain disqualified for the period of time specified.
(UIL C & CR SECTION 5 CC)
Recruit: to encourage a student in any way to change schools for the purpose of participating in UIL activities at
any grade level. It could include offering a student or the student’s parent cash, waiver of tuition, board or
lodging, transportation, promise of better conditions at the participant school or on its team, a job or other
valuable consideration to induce the student to enroll in a participant school.
39
STUDENT ATHLETE INFORMATION
∞ELIGIBILITY
The University Interscholastic League (UIL) is the governing body for public school interscholastic athletics in Texas. The
following guidelines are from the University Interscholastic League Constitution and Contest Rule Manual.
A. GENERAL HIGH SCHOOL ELIGIBILITY REQUIREMENTS
1. Have not graduated from high school,
2. Are full-time, day students in the school, and have been in regular attendance at the school since the
6th class day of the present school year, or have been in regular attendance for 15 or more calendar
days before the contest or competition,
3. Are in compliance with state law and rules of the Commissioner of Education, (see TEA-UIL Side By
Side)
4. Are enrolled in a four year, normal program of high school courses, and initially enrolled in the 9th
grade not more than 4 years ago nor in the 10th grade not more than 3 years ago,
5. Student was not recruited,
6. Are not in violation of the awards rule.
7. Meet the specific eligibility requirements for academic, music and/or athletic competition.
8. Meet all the requirements above,
9. Are less than 19 years old on September 1 preceding the contest or have been granted eligibility based
on a disability that delayed their education by at least one year,
10. Live with their parents inside the school district attendance zone their first year of attendance (see your
school administrator for exceptions),
11. Have not moved or changed schools for athletic purposes,
12. Have not violated the athletic amateur rule, and
13. Were eligible according to the fifteen day rule and the residence rule prior to district certification.
B. PROCEDURES FOR ENROLLING NEW STUDENTS
1. Coach of the new school is to contact the coach of the former school when made aware by the athlete
or parent that there is intent to enroll.
2. Once enrolled, the parent of a new athlete completes page 1 and section 1, page 2 of the UIL
Previous Athletic Participation Form (PAPF). The head coach of each sport is responsible for initiating
the electronic PAPF through the UIL/RMA Portal.
3. The head coach is required to ensure that all signatures have been secured and will monitor the
progress of the PAPF via the UIL Portal.
4. The head coach will be notified via UIL Portal once the PAPF process is complete.
5. Students may only play sub-varsity until PAPF is fully processed.
6. An approved PAPF may not guarantee athletic eligibility.
7. Katy ISD athletic department will notify campus if PAPF is not approved. Athletes may need to file
additional paperwork, like a residency waiver.
8. PAPF is required at the time of enrollment even if the player is not varsity-level.
C. NO PASS NO PLAY AND EXEMPT COURSES
It is essential that each head coach be responsible for the academic monitoring of his/her student-athletes.
1. A student in grades 9-12 may participate in extracurricular activities on or off campus at the
beginning of the school year only if:
40
A. Beginning the 9th grade -- has been promoted from the 8th grade to the 9
th
.
B. Beginning the 10th grade -- has earned 5 credits towards state graduation.
C. Beginning the 11th grade -- has earned 10 credits towards state graduation OR has earned
5 credits towards state graduation in the last twelve months.
D. Beginning the 12th grade -- has earned 15 credits towards state graduation OR has earned
5 credits towards state graduation in the last twelve months.
(The above eligibility criteria apply only to the following sports: Football, Volleyball, Team Tennis,
Golf, Swimming, and Cross Country.)
2. In order to be eligible to participate in an extracurricular activity for a six week period following
the first six week period of a school year, a student must not have a recorded grade average
lower than 70 in any course for that preceding six weeks.
3. A student whose six-week grade average, in any course, is lower than 70 at the end of any 6
week period shall be suspended from participation in any interscholastic activity during the
succeeding three week period. If, at the end of the three weeks period, the student is passing
all classes, that student will become eligible 7 days after the grade was officially earned for the
remainder of that current 6 weeks. Validation of the 3 weeks grade is made with the E-School
Plus grade report through the campus coordinator or campus principal.
4. Students may practice with their respective teams while they are on academic suspension.
5. Students may also participate in pre-season scrimmages while on academic suspension.
6. At the end of any 3-week ineligibility period in which a student has attained a course grade
average of at least 70 in each course taken, any suspension from participation shall be
removed after the 7-day grace period.
7. Extracurricular activities shall be limited from the beginning of the school week through the end
of the school week to no more than one contest or performance per activity. Practice outside
the school day shall also be limited to a maximum of eight hours per school week per activity.
8. Students who also assist the coach, such as student managers, must meet all academic
eligibility requirements even though they do not participate in the actual performance or contest.
9. A student receiving an incomplete in a course is considered ineligible until the incomplete is
replaced with a passing grade for that grading period in a designated amount of time.
10. A student who fails a course becomes ineligible seven days after the last day of the six weeks
period. For a complete listing of all grace period dates, see the athletic website.
11. The Katy ISD athletic department validates grades with a report card or an E-School Plus grade
report. An athlete will not submit his/her grades.
No Pass, No Play Exempt Courses
Certain courses at the high school level only are identified as “exempt” from the No Pass, No Play law. If a
student/athlete receives a failing or incomplete grade in an “exempt” course at the end of an evaluation
period, the student/athlete’s academic eligibility will not be affected. A failing or incomplete grade in an
“exempt” course has no impact on academic eligibility. Courses that are “exempt” from the No Pass, No
Play law are included in the “Common Athletic Forms” folder that is located in each sports’s compliance
folder on the Google Drive. All questions pertaining to this and other No Pass, No Play issues should be
directed to the Katy ISD Athletic Department.
41
∞ ATHLETIC CODE OF CONDUCT
Athletics is not a requirement for graduation and participation is strictly voluntary. Athletics, as a discipline,
stresses work ethic, team play, sportsmanship, integrity and sacrifice. Should the actions of an athlete fail to
exhibit these same characteristics, the privilege of participating in athletics may be forfeited. All coaches must be
willing to work, within the guidelines of the athletic department, to help any athlete should he/she lose direction. It
is our intention to help our athletes stay on course and succeed. However, when an athlete purposely or
continuously violates guidelines, then it is up to the head coach to address the situation.
A. ATHLETIC GUIDELINES AND CODE OF CONDUCT
It is the desire of the administration and coaching staff of the Katy ISD to communicate to its students that
participation in athletics is a PRIVILEGE, NOT A RIGHT. Participation on athletic teams and in related
activities, while being an honor, is an opportunity for young athletes to learn important lessons about the
responsibilities that are assumed by individuals in leadership roles. Therefore, all athletes are expected to
adhere to the following:
● Athletes will be tough competitors in the athletic arena, but outside the competitive arena they are
expected to conduct themselves as gentlemen and ladies at all times, demonstrating respect for
their administrators, teachers, and fellow students.
● Athletes are to display/model behaviors associated with positive leaders both in the school and in
the community;
● Athletes are to exhibit good citizenship at all times;
● Athletes are to serve as positive representatives for their team, coaches, school, district, and
community during competitions and interactions with rivals; and
● Athletes are expected to strive for academic excellence and to adhere to the board-approved
Discipline Management Plan and Student Code of Conduct as well as the Athletic Code of Conduct
and Guidelines.
● The Katy ISD Athletic Code of Conduct policies will be employed when there are violations involving
the use of illegal drugs and alcohol.
It is the responsibility of each head coach to convey to his/her team the expectations and need for
adherence to team and training rules. The Executive Director of Athletics must be consulted when a
violation of the Katy ISD Athletic Code of Conduct occurs.
The Katy ISD Athletic Department expects every athletic program to conduct training of teams and
individual athletes which are designed to provide an organized response to potentially volatile incidents (i.e.
fighting, etc). This response should include actions by athletes and coaches which diffuse the situation and
restore order.
ISS Assignment – An athlete is suspended from interscholastic activity while serving time in ISS until the
assignment is completed. The suspension begins when the student begins his/her day(s) in ISS. The
suspension is concluded the next day.
Bullying/Hazing - Any report or suspicion of bullying or hazing should be reported to the appropriate
campus administrator immediately.
**The Katy ISD Athletic Code of Conduct in its entirety can be found on the Katy ISD athletic website.
B. ATHLETE EJECTION FROM CONTEST
If an athlete is ejected or suspended from a contest by an official, it is the head coach's responsibility to
notify the Executive Director of Athletics as soon as possible as per UIL rules.
42
● Ejected athlete’s coach is required to provide in writing to the Executive Director of Athletics a
description of the incident and the preventive measures designed to avert future athlete ejections.
● A disciplinary panel will review the coach’s plan for disciplinary action and will make a judgment on
the consequences to be assessed.
● Players ejected from a game will be required to miss a minimum of his or her team's next game as
well. In football, a player ejected will be required to miss a minimum of the following game's first half.
This will not apply to ejections within the playing rules of the game, like targeting in football. This will
not have any effect on soccer since the sport's card system already abides by the rules.
● The ejected student and/or the parent has the right to appeal the panel’s decision to the Katy ISD
Executive Director of Athletics.
C. REMOVAL OR SUSPENSION OF ATHLETES
Head coaches have the right to remove, suspend, or correct an athlete whose conduct or actions are
detrimental or distracting to the team and integrity of Katy ISD Athletics or any other such violations of which
the Head coach deems necessary to inform the Executive Director of Athletics.
∞TRANSPORTATION OF STUDENTS
A. PROCEDURES
Katy ISD school buses are to be used to transfer all athletic groups whenever possible. High school
athletic trips are to be within a 100 mile radius of the school district except for playoff contests
beyond this limit. It is the responsibility of each Katy ISD Head coach to submit a transportation
request at least three weeks prior to the trip. Transportation requests are submitted online through
the Transportation Department. When a school bus is not practical because of distance and size of
group, transportation may be in a contracted vehicle. The use of contracted vehicles must be
approved and arranged by the Executive Director of Athletics. Drivers of rental vehicles must have
prior approval from Katy ISD Transportation and Katy ISD Athletic department 3 weeks prior to the
trip. An employee of the district who uses their own personal vehicle for school business must first
sign and submit the “Employee Authorization” form, see CN (REG) (EXHIBIT). A listing of
employees who might use a district-owned, district-leased or his/her own personal vehicle must be
provided to the Transportation Dept. Students may not be transported in coaches’ personal
vehicles at any time.
Travel by Katy ISD athletic teams or individual athletes not directly related to a UIL sanctioned
activity (i.e. ropes course or team retreat) must be recommended by the Campus athletic
coordinator and Campus Principal, and must receive approval by the Executive Director of Athletics.
To drive for the Katy ISD, coaches must have a valid CDL passenger bus driving license and be
approved by the Katy ISD Transportation Department. Katy ISD coaches will drive busses on
athletic trips whenever possible.
During the school day no student/athlete is allowed to transport himself/herself to any off-campus
practice facility unless, prior to the trip, a parent or guardian has completed a KATY ISD
PERMISSION FOR STUDENT/PARENT-PROVIDED TRANSPORTATION form.
An Early Release Form needs to be submitted for approval to the Campus Principal and CAC for
any student trip which will cause athletes to miss academic classes.
All Katy ISD athletes must travel with the team. All athletes must return with the team unless, prior
to the trip, a parent or guardian has completed a STUDENT TRAVEL RELEASE form that entitles
43
the student/athlete to be released to the custody of the parents at the completion of the activity or
event. Coaches may have a sign out sheet if the Student Travel Release form is attached for
parents to read prior to signing.
B. 100 MILE RADIUS FORM
Guide for Travel Outside 100 Mile Radius
** The following request process must be completed at least 21 days before event *
1. Coach must complete an Outside 100 Mile/Overnight Travel Request Form. (available on KISD athletic website)
2. Coach must attach a copy of the tournament bracket and/ or letter of invitation. Trip is restricted to in-state events
only.
3. Coach must ensure that student-athletes traveling miss no more than one (1) day of school per activity or event. A
request for a 2
nd
day of missed school for the purpose of travel may be submitted and must be approved by the
campus athletic coordinator, the campus principal and the Katy ISD athletic department.
4. Coach must complete and sign the first section of form indicating event, transportation and lodging specifics.
a. Athletic booster clubs and/or parents may donate funds to be used for lodging, transportation, and entry
fees.
b. The actual payments for transportation, lodging and entry fees are to be made via check issued by Katy
ISD.
5. Completed form is to be submitted to the campus athletic secretary, who will obtain approval and signatures of CAC
and principal.
6. CAS will forward the form to the KISD Executive Director of Athletics for approval/signature.
7. Copy of form to be kept on file with head coach, athletic director and campus principal.
Financial Procedures
1. Coach needs to obtain the price of hotel room(s) (including city tax only) and reserve the room with a
credit card. DO NOT use hotel.com or any other web-based reservation system as the coach’s credit
card will be charged immediately.
2. Coach will need to submit a requisition to the campus athletic secretary. CAS will process a pre-pay PO
and a check will be issued to the coach (made payable to the hotel) to use for payment of hotel room
charges.
3. If the booster club/activity account was used for the hotel check, the booster club will refund the funds via
check which will need to be deposited into the activity revenue acct: 461-00-5749-xxx-xxx-00-936-.
Revenue charge code will be xxxxxA.
4. If driving a yellow bus, it must be reserved through Katy ISD. If driving a rental vehicle or charter bus,
contact Katy ISD athletic department financial secretary (281-396-7784) for arrangements.
∞NON-SCHOOL SPORTS AND CAMP PARTICIPATION
Student-athletes and coaches must be aware of UIL/Katy ISD policies, guidelines and regulations in regard to
non-school activities. Various UIL restrictions apply and can be accessed by following the link below.
https://www.uiltexas.org/files/athletics/Non-School-Final.pdf
44
ATHLETIC EQUIPMENT AND FACILITIES (HIGH SCHOOL AND JUNIOR HIGH)
∞EQUIPMENT AND INVENTORY
Each Head coach is responsible for purchasing, issuing and managing all equipment and supplies
necessary to operate his/her specific sport. Each head coach is also responsible for filing a yearly
itemized inventory list that will be a part of the End of the Season meeting notebook. A copy must
also be on file with the campus athletic coordinator.
∞MAINTENANCE
Each Katy ISD head coach is responsible for the general care and maintenance of his/her facility. All work
orders must be submitted by campus coordinators to the athletic department secretary. Work orders for
facilities under warranty must be submitted to the campus principal’s secretary.
∞KISD ATHLETICS HURRICANE PREPAREDNESS PLAN
KISD Athletics Hurricane Preparedness Plan
72 hours before predicted landfall anywhere along the Texas Gulf Coast, the Katy ISD Athletic
Department shall prepare for tropical weather/hurricane as follows.
Facility
Area of Concern
Preventive Measures
Persons
Responsible
High School
Competition Field/Track
Remove/Store: Hurdles, Standards,
Pits, Yard Markers, Benches, Tables,
Trash cans etc. Press Box: Secure,
protect or remove equipment.
Concession Stand: Secure, protect or
remove equipment.
Ath
Coordinator
High School
Baseball Field
Remove/Store: Misc. field equipment,
trash cans, and non secure signage.
Press Box: Secure, protect or
remove equipment. Concession
Stand: Secure, protect or remove
equipment.
Ath
Coordinator
High School
Softball Field
Remove/Store: Misc. field equipment,
trash cans, and non secure signage.
Press Box: Secure, protect or
remove equipment. Concession
Stand: Secure, protect or remove
equipment..
Ath
Coordinator
High School
Tennis Courts
Remove/Store: Benches, trash cans,
and non-secure signage.
Ath
Coordinator
High School
Practice Fields
Remove/Store/Secure:
Miscellaneous practice equipment
such as sleds, chutes, boards, and
running ropes.
Ath
Coordinator
High School
Field House/Offices/Gyms/
Pools/Training Rooms
Unplug all equipment and computers.
Move equipment from rooms with
exterior windows.
Ath
Coordinator
Jr. High School
Competition Field/Track
Remove/Store: Hurdles, Standards,
Pits, Yard Markers, Benches, Tables,
Trash cans etc.
Ath
Coordinator
Jr. High School
Tennis Courts
Remove/Store: Benches, trash cans,
and non-secure signage.
Ath
Coordinator
45
Jr. High School
Practice Fields
Remove/Store/Secure:
Miscellaneous practice equipment
such as sleds, chutes, boards, and
running ropes.
Ath
Coordinator
Jr. High School
Field House/Offices/Gyms
Unplug all equipment and computers.
Move equipment from rooms with
exterior windows.
Ath
Coordinator
Legacy/Rhode
s
Press Box/Field House
Remove/Store electrical equipment.
Lance Carter
Legacy/Rhode
s
Field
Remove/Store benches, tables, and
non-secure signage.
Lance Carter
HS/JH
Tennis Courts
Remove Windscreens
Maintenance
Athletic Department Recovery Plan
Debbie Decker is designated as the key personnel for the athletic department. Once campuses are
cleared for possible safety issues. Campus Coordinators will be contacted to do damage assessment.
Pictures will be taken of all damage prior to clean up and/or repair.
Do Not Disgard or Trash anything without KISD Athletic Department Approval
∞BUILDING MODIFICATIONS
A Building Modification form must be approved prior to any purchase or initiation of a facility
modification/enhancement/addition. A complete summary of funding sources/plans and project description
must be submitted with this request. The “Building Modification” form can be found on the katynet
on-line forms located under Maintenance. The form must be approved by the Campus Athletic
Coordinator and the Campus Principal prior to submitting to the athletic department. The form must
be approved by the athletic department BEFORE it is submitted to maintenance or any other
department.
∞ATHLETIC RESERVATIONS
A. FACILITY RESERVATIONS
The scheduling of district athletic facilities will be handled by the athletic coordinator and/or the assistant
athletic coordinator with the approval of the executive director of athletics. Facility Reservation Forms
must be submitted to secure the scheduling of an athletic facility.
** Forms can be located under Facilities on the Katy ISD athletic website and in the “Common Athletic Forms”
folder on the shared Google Drive.
● Facility reservations for Katy ISD sponsored athletic activities must be submitted to the campus athletic
secretary for processing, once approved by the CAC. Athletic Reservation Form
● Facility reservations for Non-Katy ISD athletic activities must be submitted directly to the Katy ISD
Facilities Coordinator. Non-Katy ISD Form
46
PUBLIC RELATIONS
∞ATHLETIC BOOSTER CLUBS
Booster clubs can be extremely important when managed correctly. Athletic booster clubs are under the supervision
of the campus athletic coordinator, campus principal and executive director of athletics. Booster clubs must operate
within the guidelines and procedures as set forth by Katy ISD. Head coaches will be held responsible for UIL/Katy
ISD compliance.
A. UIL RULES AND REGULATIONS - UIL Website
B. FUNDRAISING
● Any type of fund-raising project must have prior approval by the campus athletic coordinator, campus
principal and department of athletics twenty one (21) days prior to the event.
● Fundraising projects are subject to state and federal law.
● ABC does not have the authority to commit or to represent in any way the Katy ISD or any of its
campus locations.
● For additional information, coaches will refer to Katy ISD Board policies as well as the UIL policies.
**Request for Fund-Raising Activity/Report of Fund-Raising form located on the Katy ISD athletic website.
∞MEDIA RELATIONS
Media relations will be handled cordially and professionally. The executive director of athletics must approve any
unusual media requests and/or interviews.
∞ALUMNI RELATIONS
Each head coach is responsible for promoting and fostering relationships with alumni.
∞ATHLETIC PROGRAM PUBLIC RELATIONS
Each head coach is responsible for promoting his/her program within the UIL/Katy ISD policies.
GENERAL GUIDELINES
∞SPORT PROGRAMS
A. PARTICIPATION IN MULTIPLE SPORTS
Katy ISD Athletic department guidelines allows and encourages a student/athlete to compete in
multiple sports as long as the student/athlete can abide by all team rules and regulations. No
coach shall discourage any athlete from participating in multiple sports.
A student/athlete who decides to quit one sport and enter another will be ineligible for participation
in another sport until the end of the season in the sport for which he/she has quit, or unless the
head coaches of both sports mutually agree to the student/athlete’s participation. A student/athlete
quitting a sport after the first contest will forfeit any award for that sport.
47
The Katy ISD athletic department does not endorse player cuts but realizes that there are certain
sports where cuts are necessary due to financial parameters or game management. Objective
criteria for try-outs must be approved by the campus athletic coordinator. Cut lists must be
reviewed by the campus athletic coordinator prior to their release.
B. OUTSIDE PARTICIPATION
A student can participate on a non-school team while participating on a school team of the same sport.
However, missing a school event to participate in a non-school event will count as an unexcused absence.
*Refer to Sports Medicine Guidelines regarding student injuries that occur during non-school
participation.
Club Sports – Make every effort to coexist without jeopardizing UIL/Katy ISD guidelines regarding
participation/recognition and coaching.
C. PARTICIPATION CONCEPTS
7
th
grade thru Sub-Varsity: Everyone participates (if eligibility requirements are met and athletes are in
good standing). Varsity: Play to win the contest
D. TEAM RULES
Team rules are to be established by each head coach and based on UIL/Katy ISD policies and
administrative guidelines and regulations. Team rules should be approved by the campus athletic
coordinator.
E. ATHLETIC AWARD GUIDELINES
Sub Varsity Certificate -- Awarded to athletes who participate in a sport but do not letter.
Varsity Certificate -- Awarded to an athlete who receives a letter after the first letter no matter what
the sport. An athlete can receive numerous certificates depending on whether he/she letters.
Certificates will be campus-based.
Letter Jacket -- Letter jackets must be paid for by the student/athlete. A student/athlete quitting a
sport after the first contest will forfeit any award for that sport.
*The Katy ISD athletic department must approve any symbolic awards before awarding to
students.
CRITERIA FOR LETTERING --
Refer to the campus athletic department for letter jacket ordering procedure.
Each head coach is responsible for establishing and adhering to the criteria by which an athlete
may letter. As the demands and expectations of each sport are different, so will be the letter
criteria. Basic considerations such as attendance, eligibility, sportsmanship, citizenship, training
rules, participation and general attitude will be included in each coach’s criteria. It is up to each
head coach to inform his/her athletes of the Katy ISD athletic award guideline criteria prior to the
start of his/her specific season. Lettering criteria for each sport should also be submitted to the
campus athletic coordinator and communicated to the parents of athletes via pre-season parent
information meeting.
General Requirements for Lettering
1. Practice habits and attendance are criteria for lettering and are left up to the discretion of the
individual head coach.
48
2. If an athlete fails a class that affects the season it could be considered grounds for not lettering
based upon the judgment of the head coach.
3. If a player is injured in a sport, it is up to the head coach as to whether that athlete will letter.
4. Freshmen -- Varsity awards can be awarded to a freshman that meets his/her sport criteria.
5. Managers/Trainers -- Managers will receive appropriate awards based upon recommendation
of head coach. Student Trainers will receive appropriate awards based upon recommendation
of head athletic trainer.
JUNIOR HIGH PROGRAM
A participation certificate may be awarded to each athlete for every sport he/she participates. Criteria for
these awards will be set by each campus coordinator.
∞PARENT COMMUNICATION
A. GENERAL GUIDELINES
Communication parents should expect from their child’s coach:
1. Coach’s philosophy.
2. Expectations the coach has for student/athlete, as well as other players on the team.
3. Locations and times of practices and contests.
4. Team requirements, i.e., fees, special equipment needed, school & team rules, off-season
expectations.
5. Procedures that will be followed if your child becomes injured during participation.
Communication coaches expect from parents:
1. Concerns regarding their son or daughter expressed directly to the coach at the appropriate
time and place.
2. Specific concerns in regard to the coach’s philosophy and/or expectations.
3. Notification of any schedule conflicts well in advance.
B. PARENT MEETING
Every sport will conduct a pre-season parent meeting that will be coordinated with the campus athletic
coordinators. A district-generated PowerPoint presentation focusing on UIL/KISD rules and guidelines will
be presented as one component of the meeting.
Katy ISD Athletic Department Guidelines for Conducting a Pre-Season Parent Meeting
Every sport is required to conduct a pre-season parent meeting. This meeting will be held before the start of
that respective sports first contest. The Katy ISD athletic department and the campus athletic coordinators must
be informed of the parent meeting and then the facility must be cleared through the executive director of
athletics. Any deviation from this must have the approval of the executive director of athletics. The purpose of
your parent meeting is to address some of the below listed issues.
A. Utilizing a PowerPoint presentation provided by the Katy ISD Athletic Department, pertinent information
focused on summarizing UIL and Katy ISD rules and guidelines will be displayed and reviewed.
B. Provide the opportunity for the parents of your athletes to meet you and your staff in a social
environment. This will allow the parent to see and talk with you away from the court or field.
C. You will have the opportunity to meet the parents of your athletes.
D. Allow you to present your program to the parents. Parents need to have a clear understanding of what
your program consists of and what your expectations of their sons/daughters are.
49
E. Allow parents to ask questions regarding organizational and administrative procedures and guidelines
regarding your program or the entire athletic program.
F. To use this meeting to disperse any program or athletic department information that needs to go out to
the parents.
One or both parents of all your athletes should be present at the pre-season parent meeting. Provide sign-in
sheets requesting: Name, Address, Phone Numbers, Athlete’s Name, Birth Certificate of Athlete (unless you
already have one on file). Also supply any PAPF forms, Copy of Utility Bill, etc., which you might need and
remind parents to complete any required online forms.
The staff members who should be in attendance are:
1. Athletic Trainer or Assistant Athletic Trainer
2. Campus Coordinator or Assistant Campus Coordinator
3. Inform your Campus Principal of your meeting
4. A Booster Club Representative
Agenda Items for Parent Meeting
1. The head coach as well as the assistant coaches of that sport should attend and provide an agenda as well
as the District Athletic Department providing a presentation for the meeting. The head coach must also
provide a sign-in sheet for the parents, which must be kept on file along with the agenda.
2. Athletic trainer or the designee should present information on insurance, the campus treatment guideline,
training room hours, and Dr. notes.
A. Introduce staff
B. Coaching philosophy / team’s style of play / new rules of sport
C. Game schedules, Rank One, directions, game changes
D. Practice schedules and times, length of practices and games, criteria for being selected on
squad
E. Coaches email addresses / conference periods / Katy ISD athletic website
F. Any other important phone numbers
G. Communication procedures, i.e. chain of command when issue arises
H. Telecommunication devices in locker rooms
➢ The Katy ISD Discipline Management Plan states the following: “The use of
telecommunication devices in locker rooms and restroom areas at any time while at school or
at a school-related or school-sponsored event is strictly prohibited.”
I. Review and clarify privacy codes (Y, N, O).
J. Review amateur athletic and awards rules/UIL eligibility rules/residency rules
K. Sportsmanship expectations for athletes and fans, UIL Parent Manual
L. Explain athlete contest ejection reporting procedures and possible consequences.
M. Philosophy regarding multiple sport participation
N. Grade check procedures
➢
Out of district disclaimer for UIL and Extracurricular Activity Eligibility
ALL courses taken through an out-of-district course provider (correspondence, online, or virtual) which
count towards high school graduation requirements, and are not eligible for exemption as an advanced
class, are subject to the UIL No Pass-No Play rule. Grades will be reported to the campus during each
high school grading period regardless of completion or approvals of required [EXHIBIT A, EHDE] form.
Course grades published by or requested from an out of district course provider will be used for the
purpose of determining UIL and extracurricular activity eligibility.
50
∞SOCIAL MEDIA
A. REMIND / SPORTS YOU
● It is strongly recommended that when communicating with student-athletes, coaches utilize the
Remind or Sports You social media application. This program provides safe communication
between coaches, student-athletes and parents.
● If coaches and athletes need to communicate by regular text, the athlete’s parent(s) should be
included on the text.
● Coaches should not be texting athletes from other schools.
B. TEAM WEBSITES
● Coaches should consistently monitor contents of team websites for inappropriate material such
as photos, videos, music, etc.
● Non-school promotional material cannot be posted on team websites.
C. CAMPUS WEBSITES
● Campus athletic coordinators are responsible for managing campus athletic websites on a
regular basis.
● Coaches need to be informed on privacy code restrictions regarding social media.
Coaches must be informed on all privacy code restrictions as set by the parents, including those regarding social media.
∞ATHLETIC BANQUETS
All pre-season and/or post-season banquets will be coordinated by the campus athletic coordinator and the head
coach of each sport. Total funding for all athletic banquets will be the responsibility of athletic booster
clubs.
It will be the responsibility of the head coach and campus athletic coordinator to ensure that the UIL awards rule is
not violated. Gift cards, prizes or other items of valuable consideration are not allowed to be given to athletes.
∞OFF-SEASON PROGRAMS
A. ATHLETIC PERIOD GUIDELINES
Each Katy ISD Head coach is responsible for the success of his/her program. One of the single most
important aspects of success in an athletic program is having a quality off-season program. Each Katy
ISD head coach will operate a quality off-season program in regard to his/her sport.
Students/athletes shall remain in the off-season program and attend the other sport after school unless
both coaches agree otherwise. Communication between the sending and receiving coach must
take place before a student-athlete can change athletic periods. Students/athletes remaining in the
off-season program are to be excused from off-season workouts on game days of other sports. For
additional information, refer to your specific campus athletic guidelines and procedures manual.
As the majority of junior high school athletes participate in one or more sports, the operation of a true
off-season program may not be possible. The off-season program at the junior high school will revolve around
a solid strength and conditioning program designed to benefit the athletes participating in all sports.
51
B. GRADING PROCEDURES
Refer to your specific campus guidelines in regard to assigning grades for athletic periods.
C. SUMMER STRENGTH/CONDITIONING CAMPS and SPECIFIC SKILL INSTRUCTION
Summer strength and conditioning camps and specific skill instruction sessions must be in compliance
with UIL/Katy ISD guidelines. All camps must be approved by CAC and Katy ISD athletic department.
SPORTS MEDICINE GUIDELINES (HIGH SCHOOL AND JUNIOR HIGH)
∞PHYSICAL GUIDELINES
Each athlete must be cleared by the athletic trainer prior to participation at the high school level. Each athlete must
be cleared by one of the coordinators prior to participation at the junior high level.
● All required participation forms must be submitted online in the Rank One system before a student
participates in any try-out, practice, athletic class, open gym, open weight room, athletic competition, or
travels with an athletic team for any purpose.
● The student is required to use the Pre-participation – Physical Examination Form. NO OTHER Physical
Examination Form can be accepted as per the UIL. A new physical exam must be given prior to each
school calendar year. (For the 20-21 school year, we will be waiving this per the UIL recommendation).
Any physical administered prior to April 30, may not be valid after August 1
st
.
The required forms are:
● Parent Authorization to Consent to Treatment of Student Athlete
● UIL Pre-Participation Physical Evaluation- Medical History and Physical Examination
● UIL Parent and Student Notification/Agreement Form- Illegal Steroid Use and Random Steroid Testing
High School Only)
● UIL Concussion Acknowledgement Form
● UIL Acknowledgement of Rules
● Sudden Cardiac Death Awareness Form
● Football Helmet Information Sheet/Inspection Checklist (Football Only)
NOTE: Prior to participating in a UIL sanctioned competition, each athlete in grades 9-12 must also provide:
1. A copy of the athlete’s birth certificate. (The birth certificate is required the first year only.)
2. A copy of a current utility bill (water, gas, or electric bill) from the household in which the athlete is residing. (A
new utility bill is required every year.)
52
∞TRAINING ROOM TREATMENT/EVALUATION GUIDELINES
No one, regardless of affiliation, is to be denied first aid.
1. Treatments are to be administered only to:
Student-athletes from a Katy ISD High School or Junior High that are injured during certain school
sponsored activities. These activities include:
Baseball Student Trainers
Basketball Student Managers
Cheerleading Swimming & Diving
Cross Country Softball
Football Tennis
Golf Track & Field
Drill Team Volleyball
Junior High Athletics Wrestling
All of the above must have a current physical on file in order to receive treatment.
2. Only athletes who are involved in a UIL activity will be treated.
3. Any athlete who is under the care of a physician must provide written documentation of treatment protocol,
restrictions, and/or release for return to play.
3. Athletes who are members of a school sponsored activity who are injured in non-UIL activities (i.e. club
sports, open gyms, recreational, etc.) will only receive first aid care until they are evaluated by a
physician. The physician must provide in writing a treatment protocol for the athletic trainer to follow.
4. The Sports Medicine Staff will not treat non-athletic injuries.
NON-ATHLETIC INJURIES
Non-athletic injuries will be seen in the Athletic Training Room under the following guidelines:
1. Due to liability concerns, the student-athlete must first see a medical doctor prior to being treated by the
Athletic Training Staff.
2. The student-athlete must provide a prescription for treatment/rehabilitation from the medical doctor. The
information must be specific as to what type of rehabilitation is to be done.
3. No injuries that are the result of a motor vehicle accident will be seen.
∞PROCEDURE FOR SENDING JH ATHLETES TO SEE THE ATHLETIC TRAINER
1. An injury report must be filed out by the junior high coach prior to the athlete being seen by an athletic trainer.
2. The junior high coach must contact the athletic trainer to make an appointment for the athlete.
3. When an athlete is sent to the high school for evaluation, a parent must accompany the athlete.
53
∞HEAT AND HYDRATION GUIDELINES
Practice or competition in hot and humid environmental conditions poses special problems for student-athletes' heat
stress and resulting heat illness is a primary concern in these conditions. Although deaths from heat illness are rare,
constant surveillance and education are necessary to prevent heat-related problems. The following practices should
be observed.
General Considerations for Risk Reductions:
1. Encourage proper education regarding heat illnesses (for athletes, coaches, parents, medical staff, etc.)
Education about risk factors should focus on hydration needs; acclimatization, work/rest ratio, signs and
symptoms of exertion related heat illnesses, treatment, dietary supplements, nutritional issues, and fitness
status.
2. Assure that onsite medical staff has authority to alter work/rest ratios, practice schedules, amount of
equipment, and withdrawal of individuals form participation based on environment and/or athlete’s medical
condition.
General Guidelines:
1. An initial complete medical history and physical exam.
2. Gradual acclimatization of the athlete to hot/humid conditions is a must. We advise that student-athletes
should gradually increase exposure to hot and/or humid environmental conditions over a period of seven to
10 days to achieve acclimatization.
3. Clothing and protective gear can increase heat stress. Dark colors absorb solar radiation, clothing and
protective gear interfere with the evaporation of sweat and other avenues of heat loss. During the
acclimatization process, student athletes should practice in T-shirts, shorts, socks and shoes. Rubberized
suits should never be worn.
4. To identify heat stress conditions, regular measurements of environmental conditions will be taken daily.
Katy ISD will use the Weather Sentry weather reporting station at the high school level.
5. Junior high Coordinators will get a heat index reading from an approved source at 1:30 P.M. and follow the
guidelines appropriate for that heat index reading.
∞KATY ISD LIGHTNING GUIDELINES
While the probability of being struck by lightning is extremely low, the odds are significantly greater when a storm is
in the area and proper safety precautions are not followed. Prevention and education are the keys to lightning safety.
The athletic trainer, head coach and/or administrator using one of the three following methods will monitor
conditions.
● Weather Sentry – This is an internet based weather reporting system that utilizes GPS to record active
lightning strikes.
1. When a suspicious cloud/storm approaches, the athletic trainer/ head coach, assistant coach or
administrator will monitor Weather Sentry.
2. Once lightning is detected within the 8 mile range, the field should be evacuated.
3.
● "Flash to Bang" method - This method estimates the distance of lightning. Upon seeing the flash of lightning,
start counting the seconds until thunder is heard. Divide the time in seconds by five to measure distance.
1. When a suspicious cloud/storm approaches, the athletic trainer/ head coach, assistant coach or
administrator shall monitor the approaching storm using the flash bang method.
2. Once the flash bang count reaches 30 seconds or less, the field should be evacuated.
54
Evacuation Procedures
The students should be evacuated to a safe shelter. Staying away from tall or individual trees, lone objects (light or
flag poles), metal objects, and open fields. Examples of safe shelter are a bus, dressing room, or other building. A
dug out or awning are not considered safe shelter. Administrators should evacuate spectators from the stadium.
Resume Practice and Competition
Once a game or practice has been suspended the storm should continue to be monitored. No contest or practice
should be resumed until
1. The lightning has moved out of the ten mile radius on the Weather Sentry system.
2. No lightning strike has been detected within 6 miles for 30 consecutive minutes using the Flash
Bang method.
Although the home team is responsible for each game or match, it should be noted that the athletic trainer, head
coach and/or administrator is wholly responsible for the safety and well-being of adults and students in his/her
charge. If no policy is in effect at the out of town site, it is recommended that the Katy ISD guidelines be followed.
∞KATY ISD COLD WEATHER GUIDELINES
Cold weather is defined as any temperature that can negatively affect the body’s regulatory system. These do not
have to be freezing temperatures. The following temperature guidelines have been established for Katy ISD Athletic
department practices and games.
Cold Weather Caution: When temperature or wind-chill (which is lower than actual temperature) is from 40° F-30°F.
▪ No modification of practice, but a warning will be given to coaches and athletes
▪ Coaches and athletic trainers emphasizing the importance of following UIL Cold Weather Illness
Recommendations.
▪ Watching those “high risk” athletes
Cold Weather Warning: When temperature or wind chill is from 30° F - 20° F, there may be a modified outside
participation of 45 minutes.
▪ Warm-up to be started indoors (stretching, etc.) to not take away from 45 min.
▪ a practice that keeps individuals moving, try to avoid working up a big sweat in the first 20 minutes, having
them be wet, and then sit around watching.
▪ Wearing a hat that covers the ears, and some sort of gloves to cover the hands are required.
▪ Keeping a very close eye on those “high risk” athletes
▪ If available, a cool-down indoors.
Cold Weather Termination: When temperature or wind chill reaches 19° F and below, there may be a termination
of outside practices and games.
55
UIL Cold Weather Illness Information
Hypothermia: Hypothermia is a decrease in core body temperature.
1. Mild Hypothermia - shivering, cold sensation, goosebumps, numb hands.
2. Moderate Hypothermia - intense shivering, muscle incoordination, slow and labored movements, mild
confusion, difficulty speaking, signs of depression, withdrawn.
3. Severe Hypothermia - shivering stops, exposed skin is bluish and puffy, inability to walk, poor muscle
coordination, muscle rigidity, decrease in pulse and respiration rate, unconsciousness.
Management:
● Remove athletes from cold environments.
● Remove wet clothing and replace with dry clothing and/or blankets.
● Refer all moderate cases to the emergency room once safe to transport.
● Treat severe hypothermia as a medical emergency! Wrap the athlete in an insulated blanket and see
emergency medical care immediately.
FROSTBITE. Thermal injury to the skin caused by cold exposure.
1. Frostnip - skin appears white and waxy or gray and mottled; possible numbness and pain.
2. Superficial Frostbite - skin appears white, mottled or gray; feels hard or rubbery but deeper tissue is soft,
insensitive to touch.
3. Deep Frostbite - skin is white and has a wooden feel, numbness and anesthesia.
Management:
● Do not rub the area.
● Gently rewarm the area by blowing warm air onto the area, placing the area against a warm body part, or
placing the affected area into warm (101 - 108 degrees F) water for several minutes.
● If not absolutely certain that the tissue will stay warm after rewarming, do not rewarm it. **Refreezing newly
thawed frostbitten tissue can cause extensive tissue damage!
● If a person is also suffering from hypothermia, the first concern is core rewarming.
Prevention: The best method of management is prevention:
● Dress in layers.
● Cover the head to prevent excessive heat loss from the head and neck.
● Stay dry by wearing a wicking fabric next to the body and a breathable, water repellent outer layer.
● Stay adequately hydrated.
● Eat regular meals.
● Avoid alcohol, caffeine and nicotine.
● Educate participants, coaches, officials and administrators in recognition of cold-related illnesses.
● Consider cancellation of athletic events if weather conditions warrant.
● If unsure whether an athlete is hypothermic, err on the side of caution and treat accordingly.
56
Figure 1. Wind Chill Index
RECOGNITION, MANAGEMENT AND PREVENTION OF COLD EXPOSURE
SIGNIFICANCE: Although excessive and prolonged exposure to cold may be an infrequent problem in high school
athletics, the prevention, recognition and management of cold-related conditions are still an important
consideration for coaches, administrators and athletic trainers.
The human body's mechanisms of heat retention are significantly less efficient than our ability to dissipate heat.
Epidemiological research suggests that even in otherwise innocuous environmental conditions, hypothermia can
occur. During the day, the temperature may be moderate and the sun shining, but as the sun sets and the
temperature begins to fall, when coupled with conditions of exhaustion, dehydration and wet clothing associated
with physical activity, the risk of cold-related pathology can increase.
Understanding the mechanisms of heat retention and production are essential to the prevention and management of
cold-related illnesses and injuries:
● Vasoconstriction - Decreases blood flow to the periphery to prevent loss of body heat.
● Shivering - While involuntary shivering generates heat through increased muscle activity, it may also hinder
an athlete's sport performance and ability to perform behavioral tasks to aid in heat retention.
● Activity increase - Increases heat production through a general increase in metabolic activity. Quick bouts
of intense activity can generate incredible amounts of heat.
● Behavioral responses - Adjusting the number and type of clothing layers will result in heat regulation by
controlling the amount of heat lost by the body.
There are two cold-related pathologies that coaches, administrators and athletes should be aware of: hypothermia
and frostbite.
● Hypothermia is defined as a decrease in the core body temperature to at least 95 degrees F. It occurs when
the heat loss is greater than the metabolic and heat production. Hypothermia can be categorized in three
stages: mild, moderate and severe, based on core body temperature.
● Frostbite is a thermal injury to the skin, which can result from prolonged exposure to moderate cold or brief
exposure to extreme cold. The body areas most prone to frostbite are the hands, feet, nose, ears and
cheeks. Frostbite can be classified into three basic categories: Frostnip, superficial frostbite and deep
frostbite.
57
RECOGNITION OF COLD-RELATED ISSUES
There are several factors influencing one's susceptibility or risk of cold related injury or illness. These factors can be
additive. Thus, it is essential to appreciate each of these factors, along with the associated signs and symptoms of
hypothermia and frostbite. For example, exposure to 30 degrees - 50 degrees temperature under wet and windy
conditions can be equivalent to sub-zero temperatures with no wind or moisture.
Risk factors
● Low air temperature - When cold exposure exceeds or overwhelms the body's ability to compensate for heat
loss due to the external environment.
● Wind chill - Figure 1 provides a wind-chill index chart that identifies the risks associated with the interaction
of the wind speed and air temperatures.
● Moisture - Wet skin freezes at a higher temperature than dry skin.
● Exposed skin - Heat loss occurs primarily through convection and radiation to the external environment, but
may also include evaporation if the skin is moist. This is a concern for those exercising and sweating in cold
environments.
● Insulation - The amount of insulation from cold and moisture significantly affects thermoregulation.
● Dehydration - Negatively influences metabolism and thermoregulation.
● Alcohol - Increases peripheral blood flow and heat loss; can also disrupt the shivering mechanism.
● Caffeine - Acts as a diuretic, causing water loss and dehydration
● Tobacco - Acts as a vasoconstrictor; increasing the risk of frostbite.
Recognition
Coaches, athletes, officials and administrators should also be aware of the continuum of signs and symptoms
associated with various classifications of cold-related pathologies: (Curtis, R. Outdoor Action Guide to Hypothermia
and Cold Weather Injuries. Outdoor Action Program, Princeton University.
www.princeton.edu/~oa/safety/hypocold.html, last updated 1995.)
Stage
Core
Temperature
In Degrees
Signs and Symptoms
Mild
Hypother
mia
99 - 97 F
Normal, shivering may begin
97 - 95 F
Cold sensation, goose bumps, unable to perform complex tasks with hands, shiver can
be mild to severe, hands numb.
Moderate
Hypother
mia
95 - 93 F
Intense shivering, muscle in-coordination becomes apparent, movements slow and
labored, stumbling pace, mild confusion may appear alert.
93 - 90 F
Violent shivering persist, difficulty speaking, sluggish thinking, amnesia starts to appear,
gross muscle movements sluggish, unable to use hands, stumbles frequently, signs of
depression, withdrawn.
58
Severe
Hypother
mia
90 - 86 F
Shivering stops, exposed skin blue or puffy, muscle coordination very poor, inability to
walk, confusion, incoherent/irrational behavior, but may be able to maintain posture and
appearance of awareness.
86 - 82 F
Muscle rigidity, semiconscious, stupor, loss of awareness of others, pulse and
respiration rate decrease, possible heart fibrillation.
82 - 78 F
Unconscious, heartbeat and respiration erratic, pulse may not be palpable.
78 - 75 F
Pulmonary edema, cardiac and respiratory failure, death. Death may occur before this
temperature is reached.
Signs and Symptoms of Frostbite
Stage
Signs and Symptoms
Frostnip
Only the outer layer of skin is frozen. Skin appears white and waxy or possibly gray or mottled. It may
have sensation or may be numb. May be painful.
Superfic
ial
Frostbit
e
Skin appears white, mottled or gray. It feels hard or rubbery on the surface, but deeper tissue is still soft.
Skin is insensitive to touch.
Deep
Frostbit
e
Includes all the layers of the skin. Skin is white and has a "wooden" feel all the way through. There is
numbness and possible anesthesia. Can include the muscle and bone.
Management
Hypothermia - The basic principles of rewarming victims of hypothermia are to conserve the heat they have, and
replace the heat that they have already lost. The best method to determine the extent of core temperature loss is
measurement of rectal temperature. Unfortunately, obtaining a rectal temperature reading on a moderately or severely
hypothermic patient can be difficult, and may expose the athlete to further cooling. The following describes the
management regimes for hypothermia relative to severity:
● Mild hypothermia - Seek dry shelter; replace wet clothing, insulate the whole body and head, avoid
sweating, use external warmth (bath, fire) only if the core above 95 degrees F, give warm sweet drinks
and food.
● Moderate hypothermia - Avoid exercise and external warmth, gently rest, give warm sweet drinks
and calories, internal warming via warm moist air, monitor pulse and breathing.
● Severe hypothermia - Medical emergency, give nothing by mouth, wrap in an insulated blanket,
avoid rapid rewarming, transfer to hospital immediately.
Frostbite - It is very important to note that refreezing newly thawed frostbitten tissue can cause extensive tissue
damage. If it is not absolutely certain that the tissue will stay warm after rewarming, do not rewarm it. Once the tissue
59
is frozen, the major harm has been done. Keeping it frozen for a longer period of time will not cause significant
additional damage. The following describes the management of frostbite relative to severity:
● Frostnip - Rewarm the area gently by blowing warm air onto the area or placing it against a warm body part
or place in warm (101 degrees - 108 degrees F) water bath for several minutes. Never rub the area. This
can damage the affected tissue by increasing the friction on the ice crystals in the cell, causing tearing of the
tissue.
● Superficial frostbite - If a small area is involved, it can be treated the same as indicated for Frostnip; if it is
a larger area, follow the management for deep frostbite.
Deep frostbite - Rewarm by removing restrictive clothing and immersing the affected body part in a water bath of 105
degrees - 110 degrees F for 25-40 minutes. Refer deeply frostbitten athletes to the emergency room. Do not rewarm
the tissue unless absolutely certain that it will stay warm after rewarming.
UIL~ PRE-SEASON REGULATIONS ~ General Eligibility Rules~
Practice Regulations outside the School Year
Any UIL practice conducted by a school outside the school year must be in accordance with the following regulations:
1. Student athletes shall not engage in more than three hours of practice activities on those days during which
one practice is conducted.
2. Student athletes shall not engage in more than five hours of practice activities on those days during which
more than one practice is conducted.
3. The maximum length of any single practice session is three hours.
4. On days when more than one practice is conducted, there shall be, at a minimum, two hours of
rest/recovery time between the end of one practice and the beginning of the next practice.
When determining how to count times spent as "practice activities" please consult the following chart:
What Counts
What Doesn’t Count
Actual on field/court practice
Meetings
Sport Specific Skill Instruction
Weight Training*
Mandatory Conditioning
Film Study
Water Breaks
Injury Treatment
Rest Breaks
Voluntary Conditioning*
*Does not count towards practice time, but cannot be during the rest and recovery time.
In reference to the minimum two hour rest/recovery time between the end of one practice and the beginning of the
next practice (on days when more than one practice is scheduled), there can be no practice activities at all during
this time. This time is exclusively for students to rest/recover for the following practice session, whether that session
is an actual on field/court practice or a mandatory weight or conditioning period.
60
∞KATY ISD INFECTION CONTROL GUIDELINES
Distribution of Preventive Information on Staphylococcal Infections:
Send copy of Information on Staphylococcal Infections (Instructions for the Athlete) home with each student
athlete the first day of practice.
Post the document on the campus web site.
Cleaning of Facilities:
Primary cleaning product: Quat 256 Available through Maintenance and Operations
Other cleaning products: Recommended product for cleaning whirlpool tubs
Cavicide (until current supplies on hand is depleted)
Cleaning schedule:
End of each class period – training room treatment tables (after each student if body fluids are left on the
surface or open wounds are treated.)
Daily – Whirlpool tubs
Weekly – Padding on Weight Room equipment
4 x annually – Emptied lockers for custodial cleaning
Laundering of Uniforms and Towels (Practice and Game)
General population of non-infected athletes: Towels, uniforms; and any other washable items are to be washed
in hot water with ordinary laundry detergent, and dried on the hottest possible setting of the clothes dryer.
Athletes with diagnosed or suspected wound infection: Soiled items are to be sent home for laundering. Items
not sent home must be laundered separate from the items of non-infected athletes.
Training of Student Trainers
Minimum of 2 days training to include:
Certification in Adult CPR/Standard First Aid/AED Training
Blood borne Pathogens
Orientation to facilities, equipment, guidelines and procedures
Documentation of completed training should be signed by the student and person conducting the training, and
maintained on file until superseded.
Disposal of Soiled Bandages and Sharps
Sharps containers can be ordered through District approved vendors.
Disposal of sharps containers can be done on campus by using the following methods:
Tape the sharps container closed when full, place it inside a box and tape it securely before disposing it in the
trash; or full containers can be taped closed and taken to a physician’s office that has agreed to accept the filled
containers. All waste receptacles in the training room area are to be double bagged for the safe and proper
disposal of contaminated bandages and first aid supplies. Red biohazard bags are not required and are not to
be used.
Student Allergies
Visible signs are to be posted in the treatment area instructing student athletes to communicate any allergies they
have to medicines or treatment products used in the Training Room. Student Trainers and Trainers are to always
ask the student athlete about possible allergies prior to beginning any treatment process involving the application
or administration of a medicinal or non-medicinal product.
61
∞KATY ISD CONCUSSION GUIDELINES
Introduction
Concussion received by participants in sports activities are an ongoing concern at all levels. Recent interest and
research in this area has prompted reevaluations of treatment and management recommendations from the high
school to the professional level.
Numerous state agencies throughout the U.S. responsible for developing guidelines addressing the management
of concussion in high school student-athletes have developed or revised their guidelines for concussion
management. The present document will update the UIL requirements for concussion management in student
athletes participating in activities under the jurisdiction of the UIL and will also provide information on compliance
with Chapter 38. Sub Chapter D of the Texas Education Code (TEC).
Definition of Concussion
There are numerous definitions of concussion available in medical literature as well as in the previously noted
“guidelines” developed by the various state organizations. The feature universally expressed across definitions is
that concussion 1) is the result of a physical, traumatic force to the head and 2) that force are sufficient to produce
altered brain function which may last for a variable duration of time. For the purpose of this program the definition
presented in Chapter 38, Sub Chapter D of the Texas Education
Code is considered appropriate:
"Concussion" means a complex pathophysiological process affecting the brain caused by a traumatic physical
force or impact to the head or body, which may:
A. include temporary or prolonged altered brain function resulting in physical, cognitive, or emotional
symptoms or altered sleep patterns; and
B. Involve loss of consciousness.
Concussion Oversight Team (COT):
According to TEC Section 38.153:
The governing body of each school district and open-enrollment charter school with students enrolled who
participate in an interscholastic athletic activity shall appoint or approve a concussion oversight team.
The Katy ISD Concussion Oversight Team
A Medical Doctor from the Medical Colleagues of Texas
District level LAT.
A LAT from each high school campus
Responsible Individuals:
At every activity under the jurisdiction of the UIL in which the activity involved carries a potential risk for
concussion in the participants, there should be a designated individual who is responsible for identifying
student-athletes with symptoms of concussion injuries. That individual should be a physician or an advanced
practice nurse, athletic trainer, neuropsychologist, or physician assistant, as defined in TEC section 38.151, with
appropriate training in the recognition and management of concussion in athletes. In the event that such an
individual is not available, a supervising adult approved by the school district with appropriate training in the
recognition of the signs and symptoms of a concussion in athletes could serve in that capacity. When a licensed
athletic trainer is available such an individual would be the appropriate designated person to assume this role.
The individual responsible for determining the presence of the symptoms of a concussion is also responsible for
creating the appropriate documentation related to the injury event.
62
Manifestation/Symptoms
Concussion can produce a wide variety of symptoms that should be familiar to those having responsibility for the
well-being of student-athletes engaged in competitive sports in Texas. Symptoms reported by athletes may
include: headache; nausea; balance problems or dizziness; double or fuzzy vision; sensitivity to light or noise;
feeling sluggish; feeling foggy or groggy; concentration or memory problems; confusion. Signs observed by
parents, friends, teachers or coaches may include: appears dazed or stunned; is confused about what to do;
forgets plays; is unsure of game, score or opponent; moves clumsily; answers questions slowly; loses
consciousness; shows behavior or personality changes; can’t recall events prior to hit; can’t recall events after
hit. Any one or group of symptoms may appear immediately and be temporary, or delayed and long lasting. The
appearance of any one of these symptoms should alert the responsible personnel to the possibility of
concussion.
Response to Suspected Concussion
According to TEC section 38.156, a student ‘shall be removed from an interscholastic athletics practice or
competition immediately if one of the following persons believes the student might have sustained a concussion
during the practice or competition:
1. A coach;
2. A physician;
3. A licensed healthcare professional; or
4. The student's parent or guardian or another person with legal authority to make medical decisions for
the student.’
If a student-athlete demonstrates signs or symptoms consistent with concussion, follow the “Heads Up” 4-Step
Action Plan:
● The student-athlete shall be immediately removed from game/practice as noted above.
● Have the student-athlete evaluated by an appropriate health care professional as soon as practicable.
● Inform the student-athletes parent or guardian about the possible concussion and give them
information on concussion.
● If it is determined that a concussion has occurred, the student-athlete shall not be allowed to return to
participation that day regardless of how quickly the signs or symptoms of the concussion resolve and
shall be kept from activity until a physician indicates they are symptom free and gives clearance to
return to activity as described below. A coach of an interscholastic athletics team may not authorize a
student’s return to play.
Return to Activity/Play Following Concussion
According to TEC section 38.157:
‘A student removed from an interscholastic athletics practice or competition under TEC Section 38.156
(suspected of having a concussion) may not be permitted to practice or compete again following the force or
impact believed to have caused the concussion until:
A. the student has been evaluated; using established medical protocols based on peer reviewed scientific
evidence, by a treating physician chosen by the student or the student's parent or guardian or another
person with legal authority to make medical decisions for the student;
B. the student has successfully completed each requirement of the return-to-play protocol established
under TEC Section 38.153 necessary for the student to return to play;
C. The treating physician has provided a written statement indicating that, in the physician's professional
judgment, it is safe for the student to return to play; and
D. The student and the student's parent or guardian or another person with legal authority to make
medical decisions for the student:
63
A. Have acknowledged that the student has completed the requirements of the return-to-play
protocol necessary for the student to return to play;
B. Have provided the treating physician's written statement under Subdivision
C. (3) To the person responsible for compliance with the return-to-play protocol under Subsection
(c) and the person who has supervisory responsibilities under
D. Subsection (c); and
E. Have signed a consent form indicating that the person signing:
(i) Has been informed concerning and consents to the student participating in returning to play
in accordance with the return-to-play protocol;
(ii) Understands the risks associated with the student returning to play and will comply with
any ongoing requirements in the return-to-play protocol;
(iii) Consents to the disclosure to appropriate persons, consistent with the Health Insurance
Portability and Accountability Act of 1996 (Pub. L. No. 104-191), of the treating
physician's written statement under Subdivision (3) and, if any, the return-to-play
recommendations of the treating physician; and
(iv) Understands the immunity provisions under TEC Section 38.159. The UIL will provide
standardized forms for the ‘Return to Play' procedure.
According to the UIL Concussion Management Protocol, following clearance and compliance with the above
information, supervised progression of activities should be initiated utilizing the now standardized protocol:
● Student-athlete shall be symptom free for 24 hours prior to initiating the return to play progression.
● Progress continues at 24-hour intervals as long as student-athlete is symptom free at each level.
● If the student-athlete experiences any post-concussion symptoms during the return to activity
progression, activity is discontinued and the student-athlete must be re-evaluated by a licensed health
care professional.
Phase 1:
No exertion to physical activity until student-athlete is symptom free for 24 hours and receives written
clearance from a physician and submission of the required documentation following the concussion injury.
Phase 2:
Step 1. When the athlete completes Phase 1, begin light aerobic exercise – 5 – 10 minutes on an exercise
bike, or light jog; no weight lifting, resistance training, or any other exercise.
Step 2. Moderate aerobic exercise - 15 to 20 minutes of running at moderate intensity in the gym or on the
field without a helmet or other equipment.
Step 3. Non-contact training drills in full uniform. May begin weight lifting, resistance training, and other
exercises.
Step 4. Full contact practice or training.
Step 5. Full game play.
Subsequent concussion
Any subsequent concussion requires further medical evaluation, which may include a physical examination prior
to return to participation. Written clearance from a physician is required as outlined in TEC Section 38.157 before
any participation in UIL practices, games or matches.
Potential Need for School/Academic Adjustments & Modification Following Concussion (Return to Learn)
It may be necessary for individuals with concussion to have both cognitive and physical rest in order to achieve
maximum recovery in shortest period of time. In addition to the physical management noted above, it is
recommended that the following be considered:
64
● Notify school nurse and all classroom teachers regarding the student athlete’s condition.
● Advise teachers of post-concussion symptoms.
● Student may need (only until asymptomatic) special accommodations regarding academic
requirements (such as limited computer work, reading activities, testing, assistance to class, etc.) until
concussion symptoms resolve.
● Student may only be able to attend school for half days or may need daily rest periods until symptoms
subside. In special circumstances the student may require homebound status for a brief period.
Addendum:
When evaluating an individual who has sustained concussion, always keep in mind that you are evaluating three
separate domains of brain function: Physical/Motor, Cognitive, and Behavioral/Emotional. These represent
functions of widely different anatomical regions in the brain (although there are cross over/dual function in some
areas).
Evaluation should focus on each domain separately; never assume that if one domain is symptom free the
others will also be without symptoms. Separate evaluation protocols/instruments are employed to assess each
domain. Documentation of the method of assessment is always helpful to have for subsequent examiners.
EVALUATION DOMAINS
Physical/Motor Cognitive Behavior/Emotional
Dazed/stunned Amnesia Irritable
Balance difficulties Confused/Disoriented Emotionally
Unstable/Explosive
Weakness Slowed Verbal Responses Depressed
Excessive Fatigue Forgets easily Sleep disturbances
Slowed Reactions Difficulty Concentrating Anxious
Lack of facial expressions Short Attention Span Lack of Interest
References:
National Federation of State High School Associations, Suggested Guidelines for the Management of Concussion
in Sports; January 2011
∞ HELMET FITTING/MAINTENANCE/CONCUSSION PREVENTION
1. Football coaches are trained on helmet fitting annually.
2. During the helmet fitting process, each athlete shall be educated on proper fit and maintenance of a helmet.
3. Athletes shall all be taught proper techniques for blocking and tackling.
4. Information about proper helmet fit and maintenance shall be posted in all football locker rooms.
5. Coaches will inspect and document each athlete’s helmet weekly utilizing the Football Helmet Inspection Checklist.
6. Neck strengthening programs shall be implemented in all football programs.
65
∞KATY ISD EMERGENCY ACTION PLAN FOR ATHLETICS
Introduction
Emergency situations may arise at any time during athletic events. Expedient action must be taken in order to
provide the best possible care to the sport participant of emergency and/or life threatening conditions. The
development and implementation of an emergency plan will help ensure that the best care will be provided.
As emergencies may occur at any time and during any activity, all school activities workers must be prepared.
Athletic organizations have a duty to develop an emergency plan that may be implemented immediately when
necessary and to provide appropriate standards of emergency care to all sports participants. As athletic injuries may
occur at any time and during any activity, the sports medicine team must be prepared. This preparation involves
formulation of an emergency plan, proper coverage of events, maintenance of appropriate emergency equipment and
supplies, utilization of appropriate emergency medical personnel, and continuing education in the area of emergency
medicine and planning. Hopefully, through careful pre-participation physical screenings, adequate medical coverage,
safe practice and training techniques and other safety avenues, some potential emergencies may be averted.
However, accidents and injuries are inherent with sports participation, and proper preparation on the part of the sports
medicine team should enable each emergency situation to be managed appropriately.
Components of the Emergency Plan
These are the basic components of every emergency action plan for athletics:
1. Emergency Personnel
2. Emergency Communication
3. Emergency Equipment
4. Roles Of Licensed Athletic Trainers, Student Trainers, Coaches, And Administrators
5. Venue Directions
Emergency Plan Personnel
With athletic practice and competition, the first responder to an emergency situation is typically a member of the
athletic staff, most commonly a coach or athletic trainer. The type and degree of sports medicine coverage for an
athletic event may vary widely, based on such factors as the sport or activity, the setting, and the type of training or
competition. Certification in cardiopulmonary resuscitation (CPR), athletic safety, prevention of disease transmission,
and emergency plan review is required annually for all athletics personnel associated with practices, competitions,
skills instruction, and strength and conditioning.
The development of an emergency plan cannot be complete without the formation of an emergency team. The
emergency team may consist of a number of healthcare providers including physicians, emergency medical
technicians, certified athletic trainers; student athletic trainers; coaches; parents; and, possibly, other athletes and
bystanders. Roles of these individuals within the emergency team may vary depending on various factors such as
the number of members of the team, the athletic venue itself, or the preference of the head coach or head athletic
trainer. There are four basic roles within the emergency team. The first and most important role is establishing safety
of the scene and immediate care of the athlete. Acute care in an emergency situation should be provided by the most
qualified individual on the scene. In instances that an athletic trainer is available, this role will be assumed by the
athletic trainer. The second role, EMS activation, may be necessary in situations where emergency transportation is
not already present at the sporting event. This should be done as soon as the situation is deemed an emergency or a
life-threatening event. Time is the most critical factor under emergency conditions. Activating the EMS system may
be done by anyone on the team. However, the person chosen for this duty should be someone who is calm under
pressure and who communicates well over the telephone. This person should also be familiar with the location and
address of the sporting event. The third role, equipment retrieval may be done by anyone on the emergency team
who is familiar with the types and location of the specific equipment needed. Student athletic trainers, coaches, and
athletes are good choices for this role. The fourth role of the emergency team is that of directing EMS to the scene.
66
One member of the team should be responsible for meeting emergency medical personnel as they arrive at the site of
the emergency. Depending on ease of access, this person should have keys to any locked gates or doors that may
slow the arrival of medical personnel. A student athletic trainer, administrator, athlete, or coach may be appropriate
for this role.
Roles within the Emergency Team
1. Establish scene safety and immediate care of the athlete
2. Activation of the Emergency Medical System
3. Emergency equipment retrieval
4. Direction of EMS to scene
Activating the EMS System
Making the Call:
911
Providing Information:
● name, address, telephone number of caller
● nature of emergency, whether medical or non-medical *
● number of athletes
● condition of athlete(s)
● first aid treatment initiated
● specific directions as needed to locate the emergency scene ("Come to the faculty parking lot off of Fairway Drive”
● other information as requested by dispatcher
When forming the emergency team, it is important to adapt the team to each situation or sport. It may also be
advantageous to have more than one individual assigned to each role. This allows the emergency team to function
even though certain members may not always be present.
Emergency Communication
Communication is the key to quick emergency response. Athletic trainers and emergency medical personnel must
work together to provide the best emergency response capability and should have contact information such as
telephone tree established as a part of pre-planning for emergency situations. Communication prior to the event is a
good way to establish boundaries and to build rapport between both groups of professionals. If emergency medical
transportation is not available on site during a particular sporting event then direct communication with the emergency
medical system at the time of injury or illness is necessary.
Access to a working telephone or other telecommunications device, whether fixed or mobile, should be assured. The
communications system should be checked prior to each practice or competition to ensure proper working order. A
back-up communication plan should be in effect should there be failure of the primary communication system. The
most common method of communication is a public telephone. However, a cellular phone is preferred if available. At
any athletic venue, whether home or away, it is important to know the location of a workable telephone. Pre-arranged
access to the phone should be established if it is not easily accessible.
Emergency Equipment
All necessary emergency equipment should be at the site and quickly accessible. Personnel should be familiar with
the function and operation of each type of emergency equipment. Equipment should be in good operating condition,
and personnel must be trained in advance to use it properly. Emergency equipment should be checked on a regular
basis and use rehearsed by emergency personnel. The emergency equipment available should be appropriate for
67
the level of training for the emergency medical providers. Creating an equipment inspection log book for continued
inspection is strongly recommended.
It is important to know the proper way to care for and store the equipment as well. Equipment should be stored in a
clean and environmentally controlled area. It should be readily available when emergency situations arise
Medical Emergency Transportation
Emphasis should be placed at having an ambulance on site at high risk sporting events. In the event that an
ambulance is on site, there should be a designated location with rapid access to the site and a cleared route for
entering/exiting the venue. If an ambulance is not present at an event, entrance to the facility should be clearly
marked and accessible. In the event of an emergency, the 911 system will still be utilized for activating emergency
transport.
In the medical emergency evaluation, the primary survey assists the emergency care provider in identifying
emergencies requiring critical intervention and in determining transport decisions. In an emergency situation, the
athlete should be transported by ambulance, where the necessary staff and equipment is available to deliver
appropriate care. Emergency care providers should refrain from transporting unstable athletes in inappropriate
vehicles. Care must be taken to ensure that the activity areas are supervised should the emergency care provider
leave the site in transporting the athlete. Any emergency situations where there is impairment in level of
consciousness (LOC), airway, breathing, or circulation (ABC) or there is neurovascular compromise should be
considered a “load and go” situation and emphasis placed on rapid evaluation, treatment and transportation.
Non-Medical Emergencies
For the following non-medical emergencies: fire, bomb threats, severe weather and violent or criminal behavior, refer
to the school district’s emergency action plan.
Safety Drill
All Katy ISD sports teams are required to do an annual safety drill. This drill shall be completed prior to the end of the
first six weeks and /or the first competition. The drill will include all components of the emergency action plan and/or
team and be documented by the head coach.
Conclusion
The importance of being properly prepared when athletic emergencies arise cannot be stressed enough. An athlete’s
survival may hinge on how well trained and prepared athletic healthcare providers are. It is prudent to invest athletic
department “ownership" in the emergency plan by involving the athletic administration and sport coaches as well as
sports medicine personnel. The emergency plan should be reviewed at least once a year with all athletic personnel.
Through development and implementation of the emergency plan, the Katy ISD helps ensure that the athlete will have
the best care provided when an emergency situation does arise.
++EAP which is to be posted at all facilities.
High School Emergency Action Plan
Non-Urgent
1. Contact Athletic Trainer or School Nurse
2. Contact Parent
Urgent
1. Call 911
2. Instruct EMS to report to the specific location:
High School / Specific Area within the School
9251 South Fry Road
Katy, Texas 77494
68
Instruct the EMS to enter the facility from Kingsland Boulevard at the entrance immediately West of the Main
Building/Freshman Center. The competition gym is located at the Northwest corner of the main building.
1. Send appropriate personnel to meet and direct EMS personnel into the building from the parking lot.
2. Provide necessary information to EMS personnel.
3. Provide appropriate emergency care until the arrival of EMS personnel.
4. Contact Parent
5. Contact Athletic Trainer/CAC/Principal
6. Contact Security/Katy ISD Police
LOCATION OF AED
1. Closet AED
2. 2
nd
Closest AED
Emergency Phone Numbers
KATY ISD Police Campus Nurse 9
th
Grade Nurse
281-237-4000 Name: Name:
281-237-xxxx 281-237-xxxx
Campus Coordinator Campus Asst. Coord. Campus Principal
Name: Name: Name:
Office: Office: Office:
Cell: Cell: Cell:
Head Athletic Trainer Asst. Athletic Trainer Athletic Secretary
Name: Name: Name:
Office: Office: Office:
Cell: Cell: Cell:
Exec. Director of Athletics Asst. Ath. Director Asst. Ath. Director
Debbie Decker Pat Dowling Lance Carter
Office: 281-396-7785 Office: 281-396-7782 Office: 281-396-2789
Cell: 281-642-8896 Cell: 281-779-3096 Cell: 281-642-2025
Asst. Ath. Director Asst. Ath. Director
Kyle Green Justin Landers
Office: 281-396-7783 Office: 281-396-7797
Cell: 832-613-7958 Cell: 281-220-9912
69
Katy ISD Athletic Safety Drill Checklist
Date of Drill ____________________ Time of Drill __________________________
School ____________________ Coach ______________________________
Team ____________________ FrB FrA Soph JV Var All
Situation: An athlete has been participating in drills when they suddenly collapse and are lying on the
ground unconscious.
1. Athlete care given by ______________________________.
2. EMS activated by ______________________________.
3. AED retrieved by ______________________________.
4. Athletic Trainer/Nurse contacted by ______________________________.
5. EMS met at designated area by ______________________________.
6. Crowd control handles by ______________________________.
7. Parent Contacted by ______________________________.
8. Katy ISD police contacted by ______________________________.
An AED was retrieved and available for use within ______________
Important note: Katy ISD’s acceptable response time for an AED is 3 minutes.
Coaches Signature ______________________________
70
Student Athlete
Athletic Safety Training
School ________________ Sport ________________
Date of Training ______________________
This training has been conducted, using the materials available on the SB 82 portion of
the Health and Safety Section of the UIL web site.
Coaches Signature ____________________________
Attach a roll sheet of the athletes who attended this training.
71
BUSINESS AND ACCOUNTING PROCEDURES
∞BUDGET
All head coaches will work with the Campus athletic coordinator and the Executive Director of Athletics in the
development of the athletic budget.
∞PURCHASE ORDER REQUEST AND DELIVERIES
Each Head coach is responsible for the purchasing of equipment and supplies needed for his/her sport. Before any
ordering is done for your sport, you must have a purchase order issued from the Katy ISD purchasing department.
The first step to ordering is to identify district contracts and approved vendors.
DETERMINE THE VENDOR AND VENDOR NUMBER
● Vendors that are currently on contract with Katy ISD are called Bid or Contract Vendors. Many
contracted vendors are listed on the Knowledge Base under Purchasing. (Admin/Purchasing/Award
Summaries/Athletics.
● Award Summaries are spreadsheets listed by contract name and include the vendors that have been
awarded or chosen to provide each commodity. In many cases you will find pricing, discount, and freight
information. The use of vendors that are not currently on contract with KATY ISD is highly discouraged.
A. OTHER AVAILABLE CONTACTS
1. To provide additional contract resources, Katy ISD is a member of a number of state approved
purchasing cooperatives. Purchasing through the cooperative’s awarded contracts satisfies the
competitive procurement requirements from the State. Examples of approved purchasing
cooperatives are Buyboard, Reg V, TCPN, etc.
2. If utilizing these contracts for your procurement, you may need to obtain a written quote from the
vendor referencing the cooperative and containing any appropriate contract information required by
the cooperative.
∞PURCHASE ORDERS - REQUISITIONS “Requisition Worksheet”
Once you have identified a vendor and gotten any required quotes, you must fill out a requisition worksheet for the Athletic
Secretary.
● Include a copy of your quote with your requisition worksheet.
● Fill in all spaces where appropriate – the more information the better.
● Include any discounts.
● Include shipping if necessary (remember most vendors charge shipping on large items if you are not
sure call them).
● Make sure you have included information to properly budget code the PO for example: “KHS/Boys
Basketball” or “User Fee” or “THS/Tennis ½ boys & ½ girls”, etc.
Misc. Notes:
● Do not order directly through the vendor – a purchase order must be issued to provide a proper paper
trail for payment and audit.
● Do not change your order with the vendor after the purchase order has been sent. If a change must
be made, call the KATY ISD Athletic Financial Secretary and together we will handle it properly.
● Do not accept any double shipments – these are not free – we will be billed causing over spending.
● Please make sure you have all items on your order before you sign off on the PO for payment.
72
∞ENTRY FEES - “Request for Check” – Form, invitation and any additional funds (payable to Katy ISD)
● Fill out the “Request for Check” form located on MyKaty Cloud, online forms – all blanks must be filled
in. Print the form.
● Attach the meet invitation and/or information letter from the coach/organization that is sponsoring the
event. This letter needs to include the cost of the event, who to make the check payable to and the
address for mailing.
● Be sure to check the current Area Athletic Directors Entry Fee Agreement to make sure you request
the correct amount.
● If it is within the Agreement please note on the Check Request Form. The check request form and
the tournament invitation must be turned in together to the athletic secretary..
● If it is outside the agreement and the allowed amount, - The district will only fund the entry fee
agreement rate. Any additional funds must be provided via a fundraiser, booster club account, or
activity account. The check request form, tournament invitation, and payment for the remaining
balance must all be turned in together to the Athletic Secretary.
● If an Entry Fee is to be made out to another KISD Campus or Katy ISD Booster Club, a PO will not be
needed. Please have your campus athletic financial secretary get this information to the Katy ISD
athletic financial secretary to process a Journal Voucher after the event has taken place.
∞EMPLOYEE REIMBURSEMENTS/MILEAGE “Employee Self Service” or “TRIP”
All overnight employee travel that does not include students must be pre-approved using the TRIP system. All
employees must refer to the TRIP information in the Katynet Knowledge Base for information about hotel requirements
and reimbursement limits. All athletic department trip requests should be routed to Justin Landers for approval. After
returning from the trip, the employee must do the actual section of the trip request and print the worksheet. The
worksheet with all receipts must be turned into the athletic coordinator for approval. *The Athletic Department does
require meal receipts to be turned in at time of reimbursement.*
All other employee expense reimbursements should be directly entered into Employee Self Service found on the Katy
Cloud by the employee. All employee expenses should be pre-approved by the athletic coordinator.
● To insure prompt payment please read the instructions provided within the Employee Self Service.
● Once you have submitted the claim, print the claim (make sure the claim number is on the claim) and
have the campus athletic coordinator sign the claim. The signed copy and all backup documentation
must be given to the Katy ISD athletic financial secretary for final processing.
● Tape all of your original receipts to a blank piece of paper. Also if you had a hotel stay the business
office must have the hotel receipt that shows you paid and a balance of zero.
● All meal receipts must be itemized (showing what was purchased)
● If you drove and used your own vehicle, list the number of miles traveled and provide a MapQuest or
Google backup as documentation.
● Once approved, the athletic financial secretary will send it to the Katy ISD business office for payment.
73
∞COACHING/MEMBERSHIP/CLINICS
High school and junior high athletic coordinators are responsible for determining the reimbursement amount for
coaches on their campus during the months from September 1st – August 31
st
of the Katy ISD budget cycle.
All coaches must get prior approval from their campus athletic coordinator before travel arrangements for a clinic
are made. Booster clubs may not directly reimburse coaches for clinic registration, association memberships or
travel expenses. Booster club funds may be donated to Katy ISD for such purposes.
All coaches are responsible for clinic registration, memberships and meal expenses, unless decided upon by the
campus athletic coordinator. Upon completion of the clinic, the coach should use the Employee Self Service or
TRIP to process a claim following the steps from the section ‘Employee Reimbursements and Mileage’. Be sure
to include a copy of your certificate of completion for any clinic attended. Eduphoria credit for Out-of-District Staff
Development forms are also due at that time. Turn all clinic certificates in to the KATY ISD athletic administrative
assistant.
∞ATHLETIC PARTICIPATION FEE
KATY ISD Athletic Department Athletic Participation Fee Guidelines and Procedures
1. Every student who is enrolled in an athletic class or participates after school with an athletic team must pay an
athletic participation fee. This includes student managers and trainers.
2. The participation fee is $50 for high school athletes and $40 for junior high athletes. $4 of each athletic user fee
monies collected will be allocated for soap, towels, and washing equipment replacement.
3. At the high school level, the head coach of each sport is responsible for collecting and depositing the athletic
participation fee for their athletes with the athletic secretary.
4. At the junior high level, the campus coordinator is responsible for collecting and depositing the athletic
participation fee for their athletes with the campus financial secretary.
5. At the junior high level, $33 of athletic participation fee monies collected will be allocated to spend on practice
soft good items for each campus.
6. At the high school level, each sport will be credited for $33 per athlete collected to spend on practice soft good
items. This is to account for multiple sport athletes.
7. Each sport which has athletes who paid their participation fee to another program will also be credited $30 for
that athlete. The coach needs to provide a roster from Rank One indicating which athletes paid to another
sport. The collection of the fee needs to be verified with the coach from the sport which collected the
participation fee.
8. For athletes who have already paid a PE user fee, the coach should collect the difference from the amount paid
to PE and the athletic participation fee.
9. Any money collected for lost items shall be deposited back into the athletic participation fund using a
deposit worksheet. All deposits for lost goods will be credited directly back into the sports individual account.
10. It is the expectation that collected fees are spent on the athletes during the year that they are collected. The
participation fee account is not a savings account.
Fees Collection/Deposits
1. All fee collections will be tracked through TAC. Instructions on how to properly receive fee payments can be
found in katynet-finance. The training video is titled “Student Payment Application Training Video”. All coaches
who are responsible for collecting fees are required to watch this video and follow all procedures.
2. The only person authorized to waive a fee is the principal. If you desire to waive a fee, the principal must
submit a fee waiver form.
74
∞CAMPUS CONTEST MANAGEMENT
A. ADMINISTRATOR ON DUTY (SCHOOL ADMINISTRATOR IN CHARGE OF THE EVENT)
PURPOSE
The purpose of the administrator on duty is to assist in managing school events so that students learn and every guest
enjoys the event in a comfortable, safe, secure and healthful environment. The administrator on duty guides
student behavior, correcting and redirecting students whose behavior begins to interfere with other’s enjoyment
of the event; when necessary the administrator on duty will enforce the student code of conduct. In addition to
the core responsibilities associated with the school the administrator has duties defined by the event governing
body (UIL).
COMMON RESPONSIBILITIES
The following responsibilities are common to all event staff, including the administrator on duty:
1. Participate as part of the event safety and security team.
a. Attend the pre-event briefing to learn about any special event operations, safety and security measures for the
specific event.
b. Maintain communications with event supervisory staff and know how to call for assistance including assistance
from emergency services.
c. Be visible to students and guests without interfering with their view of the event.
2. Provide customer service to students and other guests attending the event in a friendly and helpful manner.
a. Provide reliable information and direction.
b. Assist guests with questions or needs, especially those with functional needs such as disabilities, limited
English, or children attending without an adult companion.
c. When necessary state the local school and venue’s rules and clarify the rules when questions arise.
d. Correct inappropriate or offensive behavior.
3. Act as a trained observer, observe and report.
a. Any conditions which could endanger those attending the event (safety hazards).
b. Any behaviors which are inconsistent with reasonable civility, sportsmanship, good citizenship, interfering with
other’s enjoyment, or the student code of conduct.
c. Evidence of criminal behavior, suspicious behavior, suspicious items, or suspicious conditions.
d. Any individual needing medical attention such as those suffering from heat injury, seizure, injury, or sudden
illness.
e. Children or others who appear to be lost or in need of assistance to reunite with family.
4. Take action, when necessary, to assist with safety, security, and emergency operations.
a. Report safety hazards whole keeping guest from entering the hazard area.
b. Check doors to non-public areas or areas not used for the event to see that they are secured and do not allow
unauthorized access.
c. Challenge anyone found in a non-public area to determine if they have authorization to be in the area; if they are
not authorized, ask them to return to the public area and report the incident.
d. Report suspicious items or conditions without touching or moving potentially dangerous items; secure the area to
prevent others from entering until security can investigate.
e. Assist children until they are reunited with family.
75
POSITION SPECIFIC RESPONSIBILITIES
1. Assist with event planning:
a. Understand the educational purpose of the event and consider how school administration can support
that purpose.
b. Consider what conditions might exist, including weather-related hazards and known threats of
violence, which could create changes for even safety; communicate those conditions so that they
might be included in the pre-event briefing.
c. If necessary, based on the available information, request additional security and law enforcement
personnel for the event.
d. If necessary, based on available information, request first aid support (including cooling stations for hot
weather outdoor events).
e. Consider how access to non-event facilities can be limited and implement controls.
f. Develop an event communications plan so that other personnel can contact administration during the
event and so that administration has constant communications with event supervisors, security and
emergency services.
2. Assist with event planning:
a. Arrive before the guest and be visible to guests as they approach or enter the venue.
b. Welcome guests as a way to demonstrate that administration is present to enforce the student code of
conduct.
c. Remain at the venue throughout the event, focus on watching student behavior and assisting guests
with their needs (the administrator on duty is not a spectator).
d. As an extension of being a trained observer, visually screen students particularly students expected to
disrupt the event for evidence and behavioral markers that they intend to create havoc.
e. As an extension of being a trained observer watch for evidence that students known to have functional
needs have a particular need during the event.
3. Be a problem solver and authority figure:
a. The administrator will usually be the first appeal for individuals wanting to challenge the school or
venue rules and behavioral expectations, know and be able to explain the rules and behavioral
expectations.
b. Enforce the rules and behavioral expectations.
c. Deescalate aggression by students or other guests.
d. Oversee that non-event areas of the school or venue are secured from unauthorized access by
students or others.
e. Oversee and ensure that all emergency egress routes remain accessible throughout the event.
f. If an incident occurs during the event, organize the school response, focus particularly on caring for
students (children) until they are reunited with family.
4. Protect students and school property:
a. Report any suspected child abuse or neglect to law enforcement.
b. Watch for and report abuse of school facilities by adults.
c. Enforce the student code of conduct on respect for school facilities and equipment.
d. Ensure that appropriate steps are taken at the end of the event to prevent or correct public health nuisance
conditions or safety hazards.
e. If the venue is at the school, ensure that school facilities will be ready for use the next school day.
76
f. Remain at the school until all students have gone home or are with parents and all school personnel have
completed their event duties.
UIL REQUIREMENTS FOR GAME ADMINISTRATORS
In all UIL high school varsity, high school sub-varsity and junior high athletic team contests, a game administrator shall be
appointed by the home school. That person shall be a coach (other than the game coach), teacher or administrator. The
responsibilities of the game administrator are as follows:
1. See that officials are directed to their dressing room.
2. Meet with the officials prior to game time (preferably on the playing field or court).
3. Inform the officials where the game administrator will be seated.
4. Assist the officials if they need to discourage unsportsmanlike conduct of a fan, player or coach (such as removal
from the gym).
5. Check with the officials after the game to see if there is any misconduct that needs to be reported.
6. Offer to provide an escort for the officials to their cars.
7. Report incidents to the appropriate school administrator (home team or visitor).
8. Report severe verbal abuse or physical contact of the official and any ejections of coaches and fans to the Katy ISD
athletic office in writing by the next working day.
B. EVENT SUPERVISOR
1. CAC, Asst. CAC or CAC designee
2. Back-up Administrator
3. Responsible for money box
4. Responsible for finding workers for games and giving the list of names to the campus athletic secretary.
5. Meet, greet and direct officials to dressing area
6. Distribute and collect all gate worker and officials pay sheets
7. Unlock facilities prior to event and secure upon completion of event
8. Responsible for facility preparation, set-up and take-down (lights, scoreboard, etc.)
C. GATE INFORMATION SHEET
1. The only authorized passes for KISD athletic events are on the pass sheet. No other passes are to be accepted. There have
been patrons presenting passes claiming they bought the pass and they were told it would be honored. Please find out who
they bought the pass from and refer them to the athletic office.
2. The pass sheet has the information about how many can enter using the pass. The General Admission Pass can be used by
adults and/or students. Each pass is for a one time entry only.
3. The Gold Card will be the only way a senior citizen can gain admittance to a game for free. All other senior citizens (65 or
older) who produce a driver’s license will be charged a student rate for their ticket. For more information about the Gold
Card, patrons can contact the Katy ISD Communications Department at 281-396-2308.
4. Athletes will be allowed to attend their campus’ home games that are hosted on their campus and home and away games
played at Legacy/Rhodes Stadiums by presenting a student ID with a current school sport sticker. i.e. A MCHS football
player’s pass will allow free admittance to a MCHS soccer game at MCHS. A MCHS football player’s pass will not allow free
admittance to a MCHS soccer game at THS.
5. Lightning/Refunds. Use some common sense when a patron asks for a refund. If a game never actually starts due to
weather, a refund would be appropriate. If a parent comes to watch their child play at 6pm and finds out the game was
played at 4:30pm; a refund would be appropriate. If you’re not sure what to do in a given situation, call one of the ADs.
77
Decisions about refunds must be made at the event. Patrons have been told to call the athletic office for a refund; we have
no way to legitimize a refund after the fact.
6. Special circumstances.
We will accept a Military ID (holder only) for entrance to an athletic event. This is for active, inactive, or family as long as
they have an ID for each person gaining admittance.
Someone from the officials association may come to a game stating they are evaluating the official calling the games. They
will have an official’s association card and should be allowed admittance.
7. Ticket Prices for campus events are $5 for adults and $2 for students (kindergarten and up).
8. A gate will be charged at all campus events unless the central athletic office approves changes due to special
circumstances.
Athletic Administration Contact Numbers
Pat Dowling (281)779-3096 Justin Landers (281) 220-9912
Lance Carter (281) 642-2918 Kyle Green (832) 613-7958
Ticket Procedures
For Campus Based Athletic Events
D. TICKET PRICES
Varsity football season ticket information can be accessed at www.katyisdtix.com
Tickets for campus athletic events can be accessed at Katy ISD Tickets
Pre-Sale Ticket Prices:
Reserved: $10
General Admission – Adult: $6.00
General Admission – Student: $4.00
Rhodes and Legacy Stadiums on Game Night:
Adult: $10.00
Senior & Student w/ ID: $5.00
Campus Based Varsity/Sub-Varsity/Junior high Ticket Information - On-Line Only
All Sub-Varsity Games: Adults $5 Senior & Student $2
All Junior High Games: Adults $5 Senior & Student $2
E. KATY ISD JUNIOR HIGH PASS
● Price for the 2022-2023 will be $75.00
● This pass may be purchased at the junior high campuses front office during normal school hours or at
the Katy ISD athletic department office this Fall from 8am to 12pm, Monday – Thursday only.
● Pass admits holder plus (+) one for KATY ISD junior high athletic events only.
● Good for ONE entry per event.
78
∞OFFICIALS
The high school head coach of each sport is responsible for securing officials for all contests. The assistant athletic
director will handle all junior high football, volleyball, soccer and basketball contests. The executive director of
athletics is responsible to sign and return all athletic official’s contracts.
∞RHODES and LEGACY STADIUMS WEBSITE
∞CROWD CONTROL
A. GUIDELINES
KATY ISD CROWD CONTROL GUIDELINE AND ORGANIZATION/MEDICAL PROCEDURES
Game Administrator: Campus Games: Campus Principals
Rhodes and Legacy Stadium: Katy ISD Athletic department/Campus Principals/Assigned
Asst. Principals
Principals will check in with the Katy ISD athletic department personnel at Rhodes and Legacy Stadium
prior to the game.
Katy ISD Police/Security Department - Officers will be stationed so that they are visible and can respond to any
situation.
Event Staff: Ticket takers and gate workers
Video: Campus games; select games will be videotaped
Rhodes and Legacy Stadium; 24 hour video surveillance
Officials: Game officials will be escorted by either security or the game administrator
Visiting Team: Visiting team will be escorted by either security or the game administrator
Incident Reports: Any incident that needs to be reported shall be reported the next day to the campus
principal and to the Katy ISD athletic department
Miscellaneous: Any games that require additional security or staffing will be recommended through the
Katy ISD athletic department or the campus principal any unauthorized individual on the
field at any time without a sideline pass obtained through the Katy ISD athletic department
will be removed by stadium security. Bands, drill teams, and spirit groups will enter the
stadium through the North Gates. Katy ISD Police, Security, Game Administrators, Press
Box Personnel, and Katy ISD Athletic Department Personnel will communicate through cell
phones and radios emergencies such as, but not limited to, terrorist threat, stadium
evacuation, unusual or severe weather will be turned over to the Katy ISD Police
Department Medical emergencies at Rhodes and Legacy Stadium will be handled by the
Katy Fire Department.
Athletic Department: Debbie Decker 281-642-8896 Pat Dowling: 281-779-3096
Lance Carter: 281-642-2025 Kyle Green: 832-613-7958
Justin Landers: 281-396-7797
79
B. LARGE EVENT CHECKLIST
Checklist is to be completed for any event in which the expected attendance exceeds 250 patrons.
** THE FORM CAN BE ACCESSED ON KATYNET – LARGE EVENT CHECKLIST
COVID 19: Katy ISD COVID 19 Updates
● Anyone that is experiencing symptoms of COVID 19 must stay home and should contact their medical
provider. The staff or student should contact their supervisor and campus principal. The following
criteria must be met in order to return to Katy ISD facility:
o 5 days must have passed from the onset of symptoms
o the last 24 hrs with no symptoms and no fever reducing medicines.
● If a staff member or student test positive for COVID 19, they must fill out the COVID 19 App on MY KATY
CLOUD. The individual will need to contact their supervisor, campus athletic coordinator, and the
campus principal. The following criteria must be met in order to return to Katy ISD facility:
80
