PowerPoint Presentation

empower® docs for Microsoft Word

Why empower® docs?

01

▪ empower® docs is a fully integrated Content Management System that sits in the Word Ribbon-menu (see the background

image).

▪ empower® docs allows users in a company to quickly create uniform documents and access common knowledge sources.

▪ With integrated company information, empower® docs ensures compliance with legal requirements.

▪ empower® docs is part of a holistic product Suite for Microsoft Office that enables efficient and cross-program work in

PowerPoint, Excel, Word and Outlook.

What is empower® docs?

empower® docs

Ribbon

▪ Many employees work intensively with Word.

▪ Departments are asking for supporting tools to facilitate

document management and production.

▪ Templates and text elements are not easily accessible.

▪ Legally relevant or general information is only provided or

communicated with a delay.

▪ Document uniformity leaves something to be desired and does

not comply with the Corporate Design guidelines.

▪ empower® docs from Made in Office is used worldwide by

well-known companies and consultations, e.g. at Continental

and Schaeffler.

▪ empower® docs provides tools for more efficient document

creation, better management of templates and the direct

integration of site, user and customer information.

▪ With empower® docs, you ensure that every employee can

always access legally correct and uniform templates.

▪ empower® docs is continuously developed by a 40-strong

team in close cooperation with Microsoft and will also support

Office Online and Mac OS in future.

Create quickly legally correct documents

Current situation The benefits of empower® docs

/// 5

Always all templates available offline

No longer searching for the right templates

Easily insert the address data from all Outlook contacts

Insert predefined text blocks directly into the documents

Show or hide logos at any time

Always the legally correct information in the footer

Automatic entry of your own sender data in each template

How empower® docs helps your company

Functional Overview

02

Functionality of empower® docs

Central template management

▪ Provision of all Word templates from one location

▪ Advanced user rights concept

▪ multilingualism

▪ Automatic offline synchronization

Profiles & Locations

▪ Automatic entry of sender information with own profile

▪ Select other senders as needed

▪ Management and use of multiple site identifiers and legal

forms

Adress data

▪ Directly insert Outlook contacts or other sources into any

document

Central text element administration

▪ Predefined, central text blocks to insert

▪ Text blocks can also contain images, tables, and diagrams

Show or hide your stationery

Logo and header and footer can be dynamically displayed and

dimmed

Manage footer information

▪ Central administration of all footer data

▪ Automatically update footer data

Restricted formatting tools

▪ E.g. Fonts, sizes and colors

▪ Locked format templates

Every template available anytime & anywhere

▪ Direct integration into Word

▪ Central maintenance and administration of all templates

▪ Updating message with intermediate update

▪ Any complex file structure is definable

▪ Multilingualism

▪ Available Offline

▪ Your own user library

▪ User rights (Active Directory) control who can use which

templates for use or editing

Change template language with one click

Directly select, manage and use sender profiles

▪ Direct integration of your (default) profiles into Word

▪ Default location for users

▪ Up to 3 profiles per document is possible

▪ User profiles are taken directly from Active Directory

▪ Additions and translation possible

▪ Secretarial service - Write in behalf of third parties

▪ Effortlessly add more profiles

Easily insert address data from Outlook

▪ Access the contact data directly from your Outlook

▪ Integration into defined placeholders

▪ The integration of other address data databases is possible at

any time in the context of an individual extension

Show and hide the stationery and logo

▪ If you want to print the stationery easily (for example, header

and footer)

▪ When sending as a PDF file (e-mail attachment) simply activate

the header and footer display

▪ You can also define and temporarily use additional logos (for

example, in sponsoring actions)

▪ Complement your company logo by location or language

Central text blocks available in every document

▪ Central maintenance of text modules, which can be used

independently of the template

▪ Storage of further document elements, such as tables,

diagrams, icons, and images

▪ Available offline

▪ User rights (Active Directory) control who has which rights

▪ Any complex file structure is definable

▪ Own (shareable) user library

Automatically update old footer information

▪ Via a central footer management, different company names

and different locations (and logo) can be maintained per

company.

▪ The number of templates to be maintained can be reduced to

a minimum as all data from the central administration are

inserted.

▪ Changes can be centrally maintained and automatically set for

all templates.

▪ Besides location information, additional data can also be

integrated and managed:

– Management team members

– Bank compound(s)

– Legal information

Your corporate design directly in Word

Reduced fonts Reduced font sizes Reduced font colors

!

Provide your users with direct, compliant selection options!

Locked templates ensure corporate design compliance

technical requirements

03

▪ empower® docs is a client-server application.

▪ A Word plug-in is installed on each client (the offline sync

process is part of the installation).

▪ Offline synchronization regularly checks whether new content

is available on the SQL server. The adjustment takes place in

the background.

Architecture at empower® docs

Architecture Description

Technical requirements

Office 2010

Office 2013

Office 2016

Office 365 Pro Plus

Office for mac is not supported yet, but

a virtualization / remote apps / Citrix is

already possible

Windows XP

Windows Vista

Windows 7

Windows 8

Windows 10

Terminal-Server

Citrix

Supported Office versions

Supported operating systems

Server requirements for empower® docs

SQL Server 2008 or higher

or

hosting via Microsoft Azure in our

empower® Cloud

Optional connection to SharePoint and

other systems such as CRM, PIMS,

DAMS

19

English

Spanish

French

Chinese

Japanese

German

Russian

Italian

Portuguese

Other languages on request

Available Languages (Multi-Language Support)

References

04

80,000

Users in 20 countries

a scalable solution for global companies

Selected References:

50,000

Users in 42 countries

1,000

Users in 14 countries

5,000

Users in Germany

2,000

Users in 19 countries

About Made in Office

05

#1

Leader in the field of Office programming

50

Full-time employees

5

Locations in Germany, USA, France,

England and Switzerland

>1.2 m

empower® users worldwide

>1,500

customers worldwide

2005

founded

Facts & Figures

Made in Office US

80 Broad Street

New York, NY 10004

1-800-657-0270

Made in Office UK

41 Wardour Street

London W1F 0UT

+44 7946 504 977

Made in Office GmbH

Im Mediapark 8

50670 Köln

+49 221 99 37 85 77

Our Locations

Contact us to discuss your requirements, learn about pricing and schedule an

online demo.

Made in Office France

3B Rue Taylor, CS 20004,

75481 PARIS CEDEX 10

Paris

+33 (0)1 84 88 01 70

Folienwerke GmbH

(Partner)

Zollikerstraße 153

8008 Zürich

+41 44 578 44 84