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Sharing Documents
Now that you've created your Google Drive, you can share and edit with your friends, family, or
coworkers. You can do this from your My Drive documents list or directly from the active document.
From your list of documents, select the document, spreadsheet, etc. you want to share (you
can also select multiple documents), and go to the Share button:
To share from within your active document, click the blue Share button in
the top right of the window. Or select Share from the drop down File menu.
Once you’ve selected Share, the following menu will pop-up:
1. Under ‘People,' type the email addresses
with whom you want to share your
document. You can add a single person
or an entire mailing list.
2. To the right of the list of names, select 'Can
edit,' 'Can view,' or 'Can comment' from the
drop-down menu. ‘Can edit’ offers the
collaborator full access to your document,
while ‘Can view’ is most restrictive, only
allowing your collaborator to view the document.
3. Once you have chosen your recipient a box will appear for
you to “Add a note” to your invitation. Text added in the box will be sent with the email
invitation.
4. Click Send.
Opening an Emailed Document in Drive
When a document is shared, the receiver gets an email
notification. From this email you will be able to open
and view the document. Below is an example of how
that email notification appears. To open the
document, simply click on the file name. A new tab will open up containing the document and the
document will automatically be added to your “Shared with Me” document list.
Note: In the 'Sharing settings' dialog, you can
also see who has access to your document,
change the level of access people
have, remove editors, commenters, and
viewers, and change your document's
visibility option.
*If you are the Owner of the document you
can always go into Sharing Settings and
CHANGE somebody’s access privileges after
you have sent the initial invitation.