Amazon Business

Pay by Invoice Purchasing Line

Administrator Guide

Amazon Business Confidential 2018

Content Overview

 How it works (p. 3)

 Set up Pay by Invoice (p. 4-6)

 Receiving invoices (p. 7)

 Managing invoices (p. 8)

 Reconciling orders using Business Analytics (p. 9)

 Downloading and viewing Pay by Invoice report data (p. 10)

 Paying your invoices (p. 11)

 Pay by Invoice resources (p. 12)

Amazon Business Confidential 2018

Pay by Invoice is a payment method that gives approved Amazon Business customers the option to

purchase items on net terms. Amazon sends an itemized invoice by email when items ship. The due

date and payment information are included in each invoice. This guide is designed to support new Pay

by Invoice administrators managing the business account for all users in their organization.

How it works

A single purchase level invoice is sent once all the items in the purchase

are shipped. This invoice will consolidate all line items on a customer’s

cart which share the same purchase instance. Payment is due to

Amazon, per the agreed terms as reflected in the invoice.

Customers will be able to view invoices from the Your Orders page, and

the Your Invoices page. You can track invoice status and due dates

within the Your Invoices page or with order history reports. You can pay

for invoices via Automated Clearing House (ACH), wire transfer, or

check.

Availability

Pay by Invoice is currently available for qualified Amazon Business

customers, except for those with a primary business address or state of

incorporation in South Dakota

Amazon Business Confidential 2018

Use Pay by Invoice to:

• Place orders on an open account,

rather than using a credit card

• See your invoices, account balances,

and payments online in one place

• Simplify account reconciliation with

itemized invoices

• Set up multiple buyers and track their

spending on Amazon

• Search and download invoices by

purchase order, transaction amount, and

date

• Generate enhanced reports with built-

in analytic tools

Step 1: Enable Shared Settings

Pay by Invoice only works when shared settings are enabled. Shared Settings include shared payment methods, which are added and

managed by Administrators, and can be used by everyone associated with the business or group. However, all Amazon Business

accounts are automatically set up for individual pay, meaning business users can place orders using their own, individual – rather than

shared – payment methods.

Update settings from individual

pay to shared payment

methods & addresses

You will notice two additional fields, available in your business Account

Settings. Designate the shared payment methods and addresses for buyers to

choose from at checkout. Note: An administrator must provide a shared

shipping addresses before orders can be placed

Set up shared pay for all business users

Set up shared pay for group users

Click in to each group

to customize settings.

Caution: When changing from individual to shared settings, Requisitioners

will not be able to:

 Use individual payment methods to complete purchase transactions (e.g.

their own credit card)

 Edit a designated shipping address or add a shipping address during

checkout; only addresses configured by an Administrator be available at

checkout.

Amazon Business Confidential 2018

Step 2: Configure Pay by Invoice

Once you are approved for Pay by Invoice, and after enabling Shared Settings, set up your invoicing preferences

Note:Only Business Account Administrators can add or edit Pay By Invoice configuration information

• Navigate to your business management pages by selecting Business Settings from your Account

for Business drop-down menu.

• Click on the Pay by Invoice link to start setting up your business account.

Amazon Business Confidential 2018

Step 3: Add the Bill-To contact info

The Bill-to name and address entered will display on all invoices.

Important: Bill-To contact information should contain the contact

details that your Accounts Payable team requires on every invoice,

such as entering your business name in the Name field vs. an

individual or department.

 Enter the name, phone number, email for Accounts Payable (AP)

to provide a point of contact in the event an issue occurs, such as

a payment not received.

 Note: the details entered in these fields do not need to be

affiliated with an existing Amazon Business user.

Step 4: Specify Delivery Options

 Enter the email address where we will send digital versions

(PDF’s) of invoices

 Enable this option if you want a copy of digital invoice to be sent

to the person who placed the order

To finalize the configuration process, click Finish setup

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Use invoices to reconcile orders and shipments.

Obtain a single invoice per purchase for all items shipping within five days. You

will receive an email that contains an attached PDF copy of your Purchase level

invoice. Your emailed invoice summary includes links to access itemized

invoiced information and order details.

You can view your invoice by opening the attached PDF or clicking View invoice.

Receiving invoices

If you return an item and receive a credit to your account, you will receive

an email containing credit memo details along with an attached PDF copy

of a credit memo

You can view your credit memo by opening the attached PDF or clicking

View credit memo

Amazon Business Confidential 2018

Managing invoices

Administrators can access Pay by Invoice balances along with information about invoices,

credit memos, payments, and refunds via Your Invoices.

To access to Your Invoices, navigate to your Business Account Settings homepage.

Click on Your Invoices for Pay by Invoice

 View information about your Pay by Invoice account

balances in the Account Summary section.

 You can see a list of your organization’s invoices, credit

memos, payments, and refunds. You can also click

through to see itemized information about your invoices

and credit memos.

Amazon Business Confidential 2018

Reconciling orders using Business Analytics

Simplify the reconciliation process using enhanced reporting functionality,

available in your Amazon Business Account.

1. Select Business Analytics from your Account for Business drop-down menu.

2. On the Business Analytics homepage, click on Orders.

3. Now you’re ready to aggregate Pay by Invoicing report data.

4. Click, Download

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Downloading & Viewing Pay by Invoice report data

Messaging on the Order Reports page indicates when your

report is complete and you will be prompted to save the report

• To retrieve report data from your Amazon Business account,

click on the Download link. Your report contains 6 data

columns that are key to reconciling Pay by Invoice orders.

Amazon Business Confidential 2018

Name

Details

PO #

Purchase Order Number

Invoice status

Status of the Invoice

Invoice due amount

The amount that customer owes to Amazon Business

Invoice due date

The due date that Invoice needs to be paid by the customer to Amazon Business

Payment reference ID

This is the Invoice number associated with the customer order

Payment Instrument Type

This will say "Pay By Invoice" for orders placed using Pay By Invoice

Paying your invoices

We currently accept ACH funds transfer, wire, or check. Cash, money order, debit and credit cards are not

supported. All payments must be made in US dollars. Note: Do not make payment to any other bank account

provided via email or phone, even if request looks like it’s from an Amazon employee.

Payment can be made to the following bank:

Remit to (ACH or wire):

Account name: Amazon Capital Services, Inc.

Bank name: Wells Fargo Bank

Bank location: 420 Montgomery, San Francisco, CA

Bank account # (DDA): 4122416308

ACH routing # (ABA): 121000248

SWIFT code: WFBIUS6S

Lockbox address for Check Payment:

Amazon Capital Services

PO Box 035184

Seattle, WA 98124-5184

Remittance advice

Send remittance advice with each payment. Remittance advice is

an instruction that informs Amazon which invoices you are paying

for.

We cannot apply your payment to invoices without receiving

remittance advice and invoices will remain unpaid.

You can send remittance advice in one of 3 ways:

1) Include Amazon invoice numbers and amounts in the

description area of your electronic funds transfer payment

(ACH or wire).

2) Attach a stub with your check payment that includes Amazon

invoice numbers

3) Email your invoice number and the corresponding amount to

the following email address: ar-

businessinvoicing@amazon.com

Amazon Business Confidential 2018

12
Watch this video tutorial to learn how to set up Pay By Invoice. Looking for more Amazon Business information? Check 
out the Amazon Business FAQ / Help pages. If you have questions or need assistance, please contact Amazon Business 
Customer Service directly.
Pay by Invoice resources
• Pay by Invoice Terms & Conditions 
• Pay by Invoice Policies
• Amazon Business Accounts Terms & Conditions 
Amazon W-9
Amazon Supplier 
Information Form
Bank Affirmation 
Document
Sample Invoice  Sample Credit Memo
Sample Reconciliation 
Order History Report
Amazon Business Confidential 2018 