Microsoft Word - Sample Offer Letters.docx



SampleOfferLetter–ExemptORNon‐ExemptCareerPosition

Date



CandidateName

StreetAddress

City,State,Zip



Dear:



WelcometotheUniversityofCalifornia(INSERTLOCATION)!Iampleasedtoconfirmmyoffertoyouforthe

positionof(INSERTPOSITIONWORKINGTITLE)withintheDepartmentof(INSERTSCHOOL/DEPARTMENTNAME)

reportingto(INSERTNAMEANDTITLEOFDIRECTSUPERVISOR)

effective(INSERTEFFECTIVEDATE).Asdiscussed,

thisisa100%exempt,careerappointmentwithasalaryof$_____permonthor$______annually.Youwillserve

asixmonthprobationaryperiodwhichstartson(INSERTDATE)through(INSERTENDDATE).(INSERTIF

APPLICABLE):ThisappointmentisgovernedbyUCPe rsonnel

PoliciesforStaffMembers(UC‐PPSM).Clickthelink

hereformoreinformationaboutthesepolicies.http://policy.ucop.edu/manuals/personnel‐policies ‐for‐staff‐

members.html.



TheUniversityofCaliforniaoffersagenerousbenefitspackageandyouareeligibleforparticipationinUChealth

benefitsandretirementpr ogramsinaccordancewiththebenefitseligibilityrequirements.Informationabout

UC’sbenefitsprogramsmaybereviewedonlineathttp://ucnet.universityofcalifornia.edu/compensation‐and‐

benefits/roadmaps/new‐employee.html.Inaddition,youarescheduledforNewEmployeeOrientationon

(INSERTDATE)wherebenefitsandotherprivilegesofworkingfortheUniversitywillbediscussed.

Thisofferiscontingentuponyourprovidingsatisfactoryproofofyouridentityandlegalabilitytoworkinthe

UnitedStates.Youmaycontact us

orrefertofederalgovernmentformI‐9forinformationaboutacceptable

documents.Pleasebringproofofyouremploymenteligibilitywithyouonyourfirstdayofwork.



(INSERTIFAPPLICABLE)Pleasealsonotethatduetothecriti calnatureofthisposition,thisofferiscontingent

uponsuccessfulcompletion

ofasatisfactorybackgroundinvestigationpriortoyourfirstdayofemployment.

Pleasecontact(INSERTNAME)toarrangeforanappointmentforthebackgroundcheck.ORYouwillreceivean

emailfromtheUniversity’svendortobeginthebackgroundcheckprocess.Pleaserespondtotheemailwiththe

informationrequestedto

begintheprocess.



IlookforwardtowelcomingyoutoUC(INSERTLOCATION)andknowyouwillfindworkingherearewarding

professionalexperience.Pleasesignbelowtoindicatethatyouareacceptingthisofferandemailorfaxthe

signedcopyofthisletterbacktomeat(INSERT

EMAILANDFAXNUMBER)by(INSERTDATE). If you shouldhave

anyadditionalquestions,pleasefeelfreetocallmeat(INSERTNUMBER).

Sincerely,

(HIRINGMANAGER’SSIGNATURE)



Pleaseindicateyouracceptanceofthisemploymentofferbyyoursigningbelow.



(INSERTTYPEDNAMEHERE) Date

cc: PersonnelFile



SampleOfferLetter–LimitedPosition

Date



CandidateName

StreetAddress

City,State,Zip



Dear:



WelcometotheUniversityofCalifornia(INSERTLOCATION)!Iampleasedtoconfirmmyoffertoyouforthepositionof

(INSERTPOSITIONWORKINGTITLE)withintheDepartmentof(INSERTSCHOOL/DEPARTMENTNAME)reportingto(INSERT

NAMEANDTITLEOFDIRECT

SUPERVISOR)effective(INSERTEFFECTIVEDATE).Asdiscussed,thisisaLimitedappointmentat

____%timewithasalaryof$______perpayperiodor$_____annually.Youwillserveasixmonthprobationaryperiodwhich

startson(INSERTDATE)through(INSERTENDDATE).(INSERTIFAPPLICABLE:Thispositionisrepresentedbya

collective

bargainingunit(INSERTNAMEOFBARGAININGUNIT).



TheUniversityofCaliforniaoffersagenerousbenefitspackageandyouareeligibleforparticipationinUChealthbenefitsand

retirementprogramsinaccordancewiththebenefitseligibilityrequirements.InformationaboutUC’sbenefitsprogramsmay

bereviewedonlineathttp://ucnet.universityofcalifornia.edu/compensation‐and‐

benefits/roadmaps/new‐employee.html.In

addition,youarescheduledforNewEmployeeOrientationon(INSERTDATE)wherebenefitsandotherprivilegesofworking

fortheUniversitywillbediscussed.

ThisofferiscontingentuponyourprovidingsatisfactoryproofofyouridentityandlegalabilitytoworkintheUnitedStates.

Youmaycontactus

orrefertofederalgovernmentformI‐9forinformationaboutacceptabledocuments.Pleasebringproof

ofyouremploymenteligibilitywithyouonyourfirstdayofwork.



(INSERTIFAPPLICABLE)Pleasealsonotethatduetothecriticalnatureofthisposition,thisofferiscontingentupon

successfulcompletion

ofasatisfactorybackgroundinvestigationpriortoyourfirstdayofemployment.Pleasecontact

(INSERTNAME)toarrangeforanappointmentforthebackgroundcheck.ORYouwillreceiveanemailfromtheUniversity’s

vendortobeginthebackgroundcheckprocess.Pleaserespondtotheemailwiththeinformationrequested

tobeginthe

process.



IlookforwardtowelcomingyoutoUC(INSERTLOCATION)andknowyouwillfindworkingherearewardingprofessional

experience.Pleasesignbelowtoindicatethatyouareacceptingthisofferandemailorfaxthesignedcopyofthisletterback

tomeat

(INSERTEMAILANDFAXNUMBER)by(INSERTDATE).Ifyoushouldhaveanyadditionalquestions,pleasefeelfree

tocallmeat(INSERTNUMBER).

Sincerely,



(HIRINGMANAGER’SSIGNATURE)



Pleaseindicateyouracceptanceofthisemploymentofferbyyoursigningbelow.



(INSERTTYPEDNAMEHERE)



Date

cc: PersonnelFile



SampleOfferLetter–Managers&SeniorProfessionals(MSP)

Date



CandidateName

StreetAddress

City,State,Zip



Dear:



WelcometotheUniversityofCalifornia(INSERTLOCATION)!Iampleasedtoconfirmmyoffertoyouforthepositionof

(INSERTPOSITIONWORKINGTITLE)withintheDepartmentof(INSERTSCHOOL/DEPARTMENTNAME)reportingto(INSERT

NAMEANDTITLEOFDIRECT

SUPERVISOR)effective(INSERTEFFECTIVEDATE).Thisisanexemptcareerpositiongovernedby

theManagers&SeniorProfessionals(MSP)policieswithamonthlysalaryof$______or$______annually.

TheUniversityofCaliforniaoffersagenerousbenefitspackageandyouareeligibleforparticipationinUChealthbenefitsand

retirement

programsinaccordancewiththebenefitseligibilityrequirements.InformationaboutUC’sbenefitsprogramsmay

bereviewedonlineathttp://ucnet.universityofcalifornia.edu/compensation‐and‐benefits/roadmaps/new‐employee.html

.In

addition,youarescheduledforNewEmployeeOrientationon(INSERTDATE)wherebenefitsandotherprivilegesofworking

fortheUniversitywillbediscussed.

ThisofferiscontingentuponyourprovidingsatisfactoryproofofyouridentityandlegalabilitytoworkintheUnitedStates.

Youmaycontactus

orrefertofederalgovernmentformI‐9forinformationaboutacceptabledocuments.Pleasebringproof

ofyouremploymenteligibilitywithyouonyourfirstdayofwork.



(INSERTIFAPPLICABLE)Pleasealsonotethatduetothecriticalnatureofthisposition,thisofferiscontingentupon

successfulcompletion

ofasatisfactorybackgroundinvestigationpriortoyourfirstdayofemployment.Pleasecontact

(INSERTNAME)toarrangeforanappointmentforthebackgroundcheck.ORYouwillreceiveanemailfromtheUniversity’s

vendortobeginthebackgroundcheckprocess.Pleaserespondtotheemailwiththeinformationrequested

tobeginthe

process.

(Insertthisparagraphonlyifapplicable):

InaccordancewiththeUCLAPolicyonrelocation,youareeligibleforrelocationassistance.Youmayviewtherelocation

policyandguidelinesonlineat(insertlinkhere).



IlookforwardtowelcomingyoutoUC(INSERTLOCATION)andknow

youwillfindworkingherearewardingexperience.

Pleasesignbelowtoindicatethatyouareacceptingthisofferandemailorfaxthesignedcopyofthisletterbacktomeat

(INSERTEMAILANDFAXNUMBER)by(INSERTDATE).Ifyoushouldhaveanyadditionalquestions,pleasefeel

freetocallme

at(INSERTNUMBER).

Sincerely,



(HIRINGMANAGER’SSIGNATURE)



Pleaseindicateyouracceptanceofthisemploymentofferbyyoursigningbelow.



(INSERTTYPEDNAMEHERE) Date

cc: PersonnelFile