resident handbook: - guide to rights and responsibilities

RESIDENT HANDBOOK:

GUIDE TO RIGHTS AND

RESPONSIBILITIES

2022-2023

TABLE OF CONTENTS

Overview of the Handbook: Resident Guide for Rights and Responsibilities ........................................ 4

Residence Life Mission .................................................................................................................... 4

Residence Life Pillars ...................................................................................................................... 4

Social Justice Statement .................................................................................................................. 4

Terms Used ..................................................................................................................................... 5

Residence Life Conduct Process ......................................................................................................... 6

Residence Life Conduct Mission ...................................................................................................... 6

Resident Rights and Responsibilities ............................................................................................... 6

Conduct Process Overview .............................................................................................................. 6

Conduct Outcomes and Definitions .................................................................................................. 7

Appeal Process................................................................................................................................ 8

Community Standards and Policies ..................................................................................................... 9

Introduction to Community Standards and Policies .......................................................................... 9

A1.0 Alcohol .................................................................................................................................... 9

Policies Regarding Alcohol ........................................................................................................... 9

B1.0 Behavior Expectations ........................................................................................................... 11

B2.0 Bikes ..................................................................................................................................... 11

C1.0 Camping ................................................................................................................................ 11

C2.0 Candles ................................................................................................................................. 11

C3.0 Cleanliness ............................................................................................................................ 11

C4.0 Credit Hours .......................................................................................................................... 12

C5.0 Common Areas ..................................................................................................................... 12

D1.0 Decorations ........................................................................................................................... 12

D2.0 Drugs .................................................................................................................................... 13

E1.0 Electric Scooters and “Hoverboards” ..................................................................................... 13

E2.0 Electrical Appliances- Residence Halls .................................................................................. 13

E3.0 Electrical Appliances- Apartments ......................................................................................... 14

F1.0 Face Coverings ..................................................................................................................... 14

F2.0 Fitness Centers in Residential Communities .......................................................................... 14

F3.0 Fire Alarms and Life Safety .................................................................................................... 15

F4.0 Flammable Substances ......................................................................................................... 15

H2.0 Health and Safety Inspection and Entry ................................................................................. 15

K1.0 Keys and Locks ..................................................................................................................... 15

N1.0 Noise ..................................................................................................................................... 16

P1.0 Personal Property .................................................................................................................. 16

P2.0 Pets and Wildlife .................................................................................................................... 17

P3.0 Posting .................................................................................................................................. 17

Q1.0 Quarantine and Isolation ....................................................................................................... 17

R1.0 Restricted Areas .................................................................................................................... 17

R2.0 Room Condition..................................................................................................................... 17

R3.0 Room Entry ........................................................................................................................... 18

S1.0 Security ................................................................................................................................. 18

S2.0 Service and Assistance Animals ............................................................................................ 18

S3.0 Sexual Harassment, Sexual Assault, and Interpersonal Violence .......................................... 18

S4.0 Smoking ................................................................................................................................ 19

S5.0 Solicitation and Sales ............................................................................................................ 19

S6.0 Sports in Residential Community Buildings ............................................................................ 19

T1.0 Trash ..................................................................................................................................... 19

U1.0 Unmanned Aircraft Systems (UAS) or “Drones”..................................................................... 19

V1.0 Visitation and Guests ............................................................................................................. 19

W1.0 Weapons .............................................................................................................................. 20

W2.0 Windows ............................................................................................................................... 20

Appendix A: Waiver of Liability, Assumption of Risk and Indemnification Agreement for Use of

Colorado School of Mines Student Recreation Center ....................................................................... 22

*Disclaimer: Updates may be made to this Handbook by the Department of Residence Life and

uploaded online. The online Handbook will take precedence over previous versions.

OVERVIEW OF THE HANDBOOK: RESIDENT GUIDE FOR

RIGHTS AND RESPONSIBILITIES

University life is more than academics. It’s about having new experiences; it’s about discovering new

educational and social opportunities, and it’s about stepping out on your own as an adult. It’s as much

about the way you live as the classes you take. Living on campus will help you make the most of your

Mines experience. As a part of the Division of Student Life, the Department of Residence Life plays an

integral role in our students’ education and development. We support the Colorado School of Mines

mission by providing services, policies, and programs that enhance academic and social experiences

in a safe, friendly, and challenging residential community. We feel that campus living combines the

essential elements for a successful college experience.

All residents are stewards of our residential communities and are encouraged to take responsibility for

their success. There’s a growing sense of shared community in our residence halls, a sense of living,

learning, respect of each other, and commitment to the community. This guide documents all policies

and expectations for residents and guests in our communities. Additionally, it outlines the process our

staff utilizes to address conduct that has reportedly violated these policies and expectations.

Students at Colorado School of Mines are expected to be familiar with the Residence Life Community

Standards and Policies, as well as the Student Code of Conduct and the Academic Integrity Policy,

available at https://www.mines.edu/policy-library/mines-student-code-of-conduct/.

Residence Life Mission

Colorado School of Mines (Mines) Department of Residence Life is dedicated to student success

through a superior living and learning experience that recognizes the unique challenges and

opportunities our students face in their Oredigger experience. Our staff is committed to providing

intentional learning through quality services and facilities, student support, as well as a safe, secure,

and academically focused environment. We believe campus living, in collaboration with the Mines

community, fosters personal growth and development, encouraging students to become critical

thinkers and civically engaged leaders in a diverse global community.

Residence Life Pillars

We show our commitment to our community by working to uphold these pillars:

• Inclusion

• Respect

• Community

• Learning

• Responsibility

Social Justice Statement

Residence Life is dedicated to providing an inclusive community that fosters understanding and

appreciation of all races, religions, national origins, socio-economic classes, gender identities and

expressions, sexual orientations, physical and learning abilities, and ages. We are committed to

playing an important role in the educational experience by providing students and staff with diverse

educational and social opportunities so that they may become more justice-minded and educated

members of society to address the needs of the world’s growing population. As an institution that is

devoted to engineering and applied sciences, we call upon our communities to cultivate a passion for

social justice and diversity and to develop the skill and knowledge set needed to take action for

change within our global society.

Terms Used

Apartments: Defined as apartments at 1750 Jackson Street and Mines Park (both single and

family housing).

Case Resolution Manager: A full-time professional Residence Life Staff Member (i.e.,

Residence Life Coordinator, Assistant Director of Residence Life, Associate Director of

Residence Life, or Director of Residence Life).

First-year students: All first-time, undergraduate students at Mines.

Full-time status: For the purpose of this policy and the residence hall contract, full-time status

is 12 or more credit hours per semester (undergraduate) and 9 or more credit hours per

semester (graduate).

Residence Halls: Defined as Morgan, Thomas, Bradford, Randall, Spruce, Maple, Elm, and

Weaver Towers.

Residential Community: Inclusive of both residence halls and apartment housing.

RESIDENCE LIFE CONDUCT PROCESS

Residence Life Conduct Mission

The Residence Life conduct process is intended to be an educational and restorative experience

fostering student growth and development through intentional conversation and reflection. Students

will work to understand the impact of their actions, and when possible, reduce or repair harm through

educational outcomes. Staff will treat students with care and respect through equitable procedures,

while balancing Residence Life and University missions.

Resident Rights and Responsibilities

All residents have the right to:

• Feel safe and secure

• Be their authentic selves

• A reasonably peaceful and quiet living and learning environment

• Mutually agreed upon privacy and equitable access in their assigned living space

• Respectfully address another community member’s behavior when it infringes upon their rights

• Equitable access to activities, events, and programs

All residents have the responsibility to:

• Respect the rights and dignity of others

• Know and follow all Community Standards and Policies (Residence Life and Institutional)

• Comply with requests made by Residence Life staff and other Institutional Officials who are

acting in the performance of their duties

• Contribute positively to the community through individual choices, actions, and participation

• Report violations of Community Standards, Residence Life Policies, or Institutional Policies to

appropriate staff

Conduct Process Overview

If Residence Life Staff witness or receive a report that a resident may have violated Residence Life

Community Standards and Policies or the Student Code of Conduct (while in a residential

community), they will utilize the following process:

1. Staff member(s) (i.e., a Resident Advisor, Community Director, Residence Life Coordinator,

Mines Police Officer) will respond and address any behavior that poses an immediate safety

risk or disruption to the community. They will also document what they observed during their

response and take note of all individuals present.

2. Within fifteen business days, a Case Resolution Manager (a professional staff member in

Residence Life) will review the documentation provided by the responding staff.

3. Based on the content of the documentation, the Case Resolution Manager may decide to meet

with you to discuss the incident, as well as get to know you better.

a. A meeting will be scheduled at a time that does not conflict with your class schedule,

and an invitation will be delivered through your Mines student email account.

b. The invitation will include the date, time, and location of the meeting. It will also include

a list of all potential policies that may have been violated.

4. At your meeting with the Case Resolution Manager, you will have the opportunity to review

any documentation associated with the incident (except any material that is deemed to be

private information of other involved individuals), and you will have the opportunity to share

your experience from the incident. You have the following rights:

a. You have the option to bring an advisor or support person to the meeting. Sometimes

this person is a lawyer, a friend, a parent, translator, or other support individuals.

However, that support person is not allowed to speak on your behalf or go to the

meeting without you. If you would like to bring this person with you, it is your

responsibility to notify the Case Resolution Manager at least one business day in

advance. If the support person becomes disruptive during the meeting, the Case

Resolution Manager can ask them to leave.

b. You can present additional evidence to support your perspective of the incident. If you

have witnesses or other evidence, alert the Case Resolution Manager at least one

business day in advance of your conduct meeting.

c. You may request reasonable accommodations through the Case Resolution

Manager by emailing or calling them directly in advance. Their contact information will

be in your meeting invite.

d. It is your decision whether to attend. If you do not attend, the Case Resolution

Manager will determine whether you are responsible for the policy violation(s) and any

outcome(s) without your input based on the information available.

5. After the meeting, the Case Resolution Manager may also meet with other involved individuals

(if applicable) before determining whether you are responsible for the policy violation(s). Their

decision will be based on the documentation provided by staff, the conversation(s) they have

had with you, and any additional individuals involved in or impacted by the incident.

a. Official notification of findings will be sent to you through an Outcome Letter sent your

Mines student email account.

6. If you are found responsible for violating a policy, the Case Resolution Manager may assign

sanction(s). Sanctions are intended to support your learning and development as you move

past the incident in your continued journey at Mines and beyond.

a. Notification of sanctions (if any) will be included in the Outcome Letter you received.

Please note, this overview provides a general description of the response and procedures you can

expect if documented for violating a policy. However, the timeline or process may deviate based on

need and circumstance as determined by the Case Resolution Manager. If you have questions or

concerns about this process, please ask in advance or during your meeting with your Case Resolution

Manager.

Conduct Outcomes and Definitions

The Department of Residence Life believes that each policy violation is unique, and the Department

does not prescribe a specific set of sanctions for set violations. Sanctions are based upon what would

be the most educational for the individual(s) who violated policy. As a result, any combination of the

following educational sanctions may be imposed upon any student found to have violated the

Residence Life Handbook – this is not an exhaustive list:

• Warning – A written notice to the student that the student is violating or has violated

institutional policies

• Educational Sanction – Educational sanction that is assigned based upon a specific policy

violation (i.e., reflection essay, written apology to community, etc.).

• Probation – A written reprimand stating that the student is no-longer in good standing as a

result of violating specified policies. Probation is for a designated period of time and includes

the probability of more severe disciplinary sanctions – such as removal from current housing

situation – if the student is found to violate any institutional policies during the probationary

period.

• Loss of Privileges – Denial of specified privileges within the residential community for a

designated period of time (i.e., limited kitchen/social space usage)

• Restitution – Compensation for loss, damage, or injury. This may take the form of appropriate

service and/or monetary or material replacement.

• Residential Community Relocation – Relocation of the student from a specific space in a

residence hall or the hall in general.

• Residential Community Suspension – Separation of the student from the residence halls for a

definite period of time, after which the student is eligible to return. Conditions for readmission

may be specified.

• Residential Community Expulsion – Permanent separation of the student from the residence

halls.

Appeal Process

You have the right to appeal the Case Resolution Manager’s decision based on the following criteria:

a. New information that was not available at the time of the conduct meeting.

b. Material violations of due process and conduct procedures that impacted the outcome.

c. Sanctions are disproportionate to policies violated.

Instructions on how to appeal are provided in the Outcome Letter a student receives from the Case

Resolution Manager. In your written appeal you must directly address your justification for appeal

using the above criteria.

COMMUNITY STANDARDS AND POLICIES

Introduction to Community Standards and Policies

Residence Life Community Standards and Policies describe the behavior expectations for all

community members and visitors to Mines housing areas (i.e., residence halls, apartments, and

University owned Greek houses). The intent of these expectations is to support the mission of

Residence Life to create a community that supports the unique needs of Mines students, and all

members feel valued, welcome, and safe.

A1.0 Alcohol

The Department of Residence Life takes seriously the illegal use and abuse of alcohol. This includes

the alcohol use by individuals either under the legal age or in an inappropriate manner as outlined in

the Student Code of Conduct. As an educational institution, we place a great deal of responsibility on

students who are of legal age to make responsible decisions about alcohol consumption. College

students also have a great deal of independence; however, with independence comes responsibility.

The responsible student will:

• Know, understand, and conform to federal, state, and local laws, and adhere to Mines policies

regarding alcohol.

• Make informed decisions about alcohol consumption.

• Assume accountability for one’s behavior and accept the consequences for all actions.

• Assume accountability for one’s guests and accept the consequences for all actions.

• Not make alcohol the focus in their activities. Consuming alcohol just to consume or get

intoxicated is not responsible use.

• Not pressure other students to consume alcohol, whether directly or indirectly.

• Not pressure other students to engage in sexual activity when either or both of them have

consumed alcohol.

• Not behave in a way that is disruptive or otherwise harmful to self or others including times

when this behavior involves alcohol consumption.

• Show care and concern for students who use alcohol in a manner damaging to themselves or

the community, and refer students to the Department of Residence Life, Student Life Office,

Counseling Service, or any faculty or staff member for additional assistance.

Policies Regarding Alcohol

A1.1 Alcohol is prohibited in the residence halls and 1750 Jackson Street Apartments,

regardless of the age of the person in possession.

A1.2 The possession of alcoholic beverage containers, either full or empty, may be taken as a

presumption of use and possession, and as such, may be considered policy violations.

A1.3 Students may be held accountable for policy violations, even if they do not have actual

possession of or actively consuming alcohol, when they are present at alcohol-related events,

or commit other policy violations while intoxicated.

A1.4 Alcohol use in the Mines Park Apartments is acceptable only for persons aged 21 and

over. All roommates and guests must be 21 years of age or older in order to possess and

consume alcohol in apartment communal areas (i.e., living room and kitchen). If at least one

roommate or guest is not 21 years of age, then those residents who are 21 years of age or

older must keep their alcohol in their respective private living quarters (i.e., bedroom). Alcohol

cannot be consumed in the presence of visitors or guests under the age of 21 (even in private

living quarters).

A1.5 Residents of Mines Park are not permitted to possess or consume alcohol in community

spaces (i.e., Community Center 1-2 and outdoor areas) without prior approval by the Dean of

Students Office.

Specific interpretations and policy situations with respect to the Alcohol Policy (and D2.0 Drugs)

include the following:

• Underage consumption and/or intoxication are prohibited in and around the residence halls

and Mines Park Apartments.

• Being in a room or apartment where alcohol is being consumed, even if the underage student

is not consuming it themselves.

• Possession of drug and alcohol paraphernalia in the residence halls.

• Alcohol paraphernalia includes but is not limited to: empty cans or bottles, boxes with

alcohol logos, shot glasses. These items are permitted in Mines Park if they belong to

a resident who is of legal drinking age unless evidence of excessive flagrant alcohol

usage.

• Drug paraphernalia includes but is not limited to: any item used to smoke or inject

drugs not prescribed to the individual into the body. These items do not have to contain

illegal drugs to be considered paraphernalia.

• Hosting individuals in a room or apartment where alcohol is present.

• Providing alcoholic beverages or other drugs to individuals that are under the legal age.

• Possession, production, or actively seeking to obtain, a fictitious or fraudulent ID.

• Possession of a keg, common source, or large quantities of an alcoholic beverage-regardless

of age.

• The misuse or unauthorized distribution or possession of prescription medication.

• Disruptive behavior because of the consumption of alcohol or other drugs. Disruptive behavior

includes, but is not limited to, persons who are abusive, disorderly, destructive, combative,

loss of bodily functions, or a person’s actions that result in the destruction of property

belonging to another student, Mines, the City of Golden or other public space, or privately-

owned property.

• Disorderly conduct, including but not limited to: failure to comply with University or law

enforcement official (i.e., refusal to open a room door, refusal to produce identification, giving

false or misleading information, or failing to complete a disciplinary sanction), arrest for public

intoxication, acute, emergency medical care.

• Pursuant to the Colorado School of Mines Illegal Drugs Policy, the use and storage of medical

marijuana is prohibited on campus, regardless of whether the user possesses a Medical

Marijuana Registry identification. Any student who has obtained a Medical Marijuana Registry

identification must meet with the Dean of Students to discuss expectations and to provide

appropriate documentation.

**Mines staff members can seek medical or police assistance when engaging with any incident where

alcohol or other drugs may be associated. Mines is not responsible for any accrued financial costs

such as emergency room care, EMT care, detox facility costs, criminal fines, or legal fees.

Alcohol and alcohol-related violations include, but are not limited to, the following examples:

• A Residence Life staff member confront students in a residence hall room or apartment that is

excessively noisy and finds students who are drinking. If any of them are underage or the

incident occurs in a residence hall or 1750 Jackson Street Apartments, it is an alcohol

violation.

• Public intoxication (staggering, slurring of words, vomiting, loss of bodily fluids, etc.).

• Permitting others (students or guests) to use assigned living quarters to consume alcohol in

violation of the alcohol policy.

• There is vandalism or damage done to property or other people by an intoxicated student.

• A student harasses or is abusive to other students or college authorities and there is evidence

of alcohol use.

• Promotion of events where alcohol is the primary focus.

• A staff member is present in any area of the residence halls and notices alcohol containers or

paraphernalia, regardless of alcohol consumption has taken place.

• Use of false identification in order to consume alcohol and avoid detection by staff or security,

or failure to provide identification when requested by a college official.

B1.0 Behavior Expectations

Students are expected to exhibit behavior within the community that supports the health and wellness

of all community members. Behavior or any activity that disrupts, endangers, or interferes with the

educational environment of the residence hall community detracts from that mission. Residence Life

staff have discretion to determine what constitutes inappropriate behavior.

B2.0 Bikes

Students may store their bikes in their apartments or rooms as long as they are not dirty, do not cause

a fire hazard, and do not inconvenience other residents. Hanging bikes from the ceiling or fire

sprinkler pipes is prohibited. The only proper place to store a bike is a bike rack, assigned locker, or

bedroom. Do not lock bikes to trees, signs, stair-rails, etc. Bike racks and a limited number of lockers

are available for storage.

It is a resident’s responsibility to register their bike(s) through Mines Police.

C1.0 Camping

Camping on Colorado School of Mines property requires the express written consent of Mines.

Granting permission to camp outside of the residence halls or apartments is the discretion of the

Department of Residence Life.

C2.0 Candles

The burning of incense, candles, or any similar item (i.e., candle warmer) poses a significant fire

hazard and is prohibited in the residence halls and apartments.

C3.0 Cleanliness

Personal hygiene and cleanliness are very important in a close community environment. Residents

are responsible for maintaining personal hygiene practices (i.e., regular hand washing, showering)

and keeping their room/suite/apartment clean. Residents will also be responsible for bringing their

own cleaning tools and supplies.

C3.1 In Elm, Spruce, Traditional halls, Maple Hall, and Weaver Towers cleaning schedules for

the bathrooms will be posted – all cleaning schedules are determined at the discretion of

Facilities Management. Residents are expected to adhere to any guidelines regarding

bathroom use. No personal items should be left in community bathrooms to allow staff

sufficient access to clean and maintain the facilities.

C3.2 In 1750 Jackson Street and Mines Park students are responsible for cleaning and

maintaining the bathroom(s) in their apartment.

C3.3 Residents are expected to clean any mess made in common areas immediately and

thoroughly.

The following cleaning products are recommended for all residents to bring with them:

- Disinfecting spray/wipes (non-bleach)

- Paper towels

- Hand Soap (does not need to be anti-bacterial)

- Scrub brush

- Sponges

- Microfiber rags

- Latex/nitrile/vinyl gloves

C4.0 Credit Hours

Only currently enrolled, full-time students are permitted to reside in housing, except for special

arrangements which must be made through the Director of Residence Life and Housing.

C4.1 Residence halls: Students must maintain a minimum of 12 credit hours.

C4.2 Apartments: Students must maintain a minimum of 9 credit hours for undergraduate

students or 4 credit hours for graduate students.

C5.0 Common Areas

Residents will have access to all common lounges, lobbies, kitchens, and study spaces in the

residence halls and apartments unless otherwise posted.

To protect the safety of all community members, Residence Life reserves the right to close any

common space- including kitchens- if cleanliness and/or community expectations are not upheld.

C5.1 Laundry facilities are available for use for residents. As there are limited laundry facilities,

please remove clothing from the washers and dryers promptly so that others may use the

machines. Items left in the laundry room for more than a week will be collected and donated.

C5.4 Personal items, including bikes, plants, boxes, trash, shelves, etc. cannot be stored in

common areas including stairwells, hallways, patio, breezeways, and balconies.

D1.0 Decorations

Residents are encouraged to personalize their assigned space. All decorations should be hung on

interior walls in student rooms in a manner that causes minimal damage. Please observe the following

guidelines regarding decorations:

D1.1 The Department of Residence Life recommends blue painters’ tape in Weaver Towers

the Traditional Halls, and the Mines Park Apartments and small tacks in Maple Hall, Spruce,

1750 Jackson Street, and Elm Hall.

D1.2 Duct tape, nails, 3M Command strips, and other materials will damage the walls and are

prohibited in all areas.

D1.3 Materials posted in students’ room must be made with roommate(s) consent.

D1.4 Materials posted in students’ room cannot be affixed to either side of the window due to

fire and safety concerns, and potential for damage to the window.

D1.5 Materials posted on walls cannot be placed closer than 18 inches from the ceiling or fire

suppression devices (i.e., sprinkler head, smoke detector) due to fire and safety concerns.

D1.6 All student room doors, including bedroom, suite and apartment, can be personalized

with decorations provided they do not exceed 30% of the total surface of the door. String lights

cannot be attached on or across doors as they can impede egress in an emergency.

Additionally, all items affixed to the door must not damage or impede the doors operation, this

includes door stops.

D1.7 Exterior door decorations are permitted. However, since they are in community space,

they must support a welcoming environment to all residents. The Department of Residence

Life holds final discretion whether decorations comply with this policy.

D1.8 Common area decorations (i.e., decorations posted beyond student doors in hallways,

lobbies, and lounges) require permission from Residence Life staff as a component of an

organized program. At the conclusion of the program all hallway decorations must be removed

within 24 hours.

D2.0 Drugs

As stated in the Student Code of Conduct, the unauthorized sale, use, manufacture, distribution, or

possession of any controlled substance, illegal drugs (including marijuana), or drug paraphernalia of

any nature is expressly forbidden in the buildings or grounds of Colorado School of Mines.

E1.0 Electric Scooters and “Hoverboards”

Due to the fire hazard posed by large lithium batteries, the use, possession, or storage of

Hoverboards, Segways, IO Hawks, Skywalkers, and similar devices, is prohibited.

E2.0 Electrical Appliances- Residence Halls

Residents are responsible to ensure that appliances stored and used in their spaces function properly

and meet fire safety standards outlined in this policy.

E2.1 Small electrical appliances that are Underwriters Laboratories (UL) approved are

permitted in the residence halls. Examples include radios, stereos, clocks, desk lamps, TVs,

gaming systems, personal grooming items, rice cookers (5 cup max), hot-air popcorn poppers,

fans, tea pots (32 oz/1 liter max), coffee makers (4 cup, 700w. max, with automatic shut-off),

compact microwaves (900 w. max), compact refrigerators (3.2 cubic ft max), and personal

computers.

E2.2 Cooking in student rooms is limited to approved appliances only.

E2.3 The following appliances are not permitted to be stored or used in student rooms per fire

code:

• All open heating element devices, including but not limited to toasters, camp stoves,

and range-top burners, hot plates, toaster ovens, and personal grills (i.e., panini maker,

table-top grills, etc.).

• Any lamp or appliance that uses halogen lights of any kind.

E2.4 3D printers are not permitted in student bedrooms, suites, or units. However, there are

several labs around campus that students can use.

E2.5 Wireless printers are not permitted in the residence halls, please bring wired printers

only. Printers are also available for student use in all residence halls and various locations

throughout campus.

E3.0 Electrical Appliances- Apartments

Residents are responsible to ensure that appliances stored and used in their apartment function

properly and meet fire safety standards outlined in this policy.

E3.1 Apartment residents may utilize Underwriters Laboratories (UL) approved small cooking

appliances (i.e., toaster, toaster oven, personal grills) in their kitchen spaces.

E3.2 Larger appliances (i.e., portable dishwashers, washers, and dryers) are not permitted.

E3.3 Personal grills are prohibited from use or storage in our outside of apartments.

E3.4 We do not allow 3D printers in apartments. There are several labs around campus that

students can use for all printing needs.

E3.5 Residents of units in the 1800s and 1900s are not permitted to utilize any appliance or

device (i.e., fan, air conditioning unit, etc.) to direct or force interior air outside. Fans can be

used to circulate air internally or draw air in from the outside. Using an appliance to force

internal air out of the apartment can create hazardous carbon monoxide levels that pose an

imminent risk to the health and safety of occupants.

F1.0 Face Coverings

To reduce community spread of infectious diseases, regardless of vaccination status, residents may

decide to wear a face-covering when outside of bedrooms/suites/apartments of the residence

halls/apartments. To receive maximum benefit, face-covering should be worn properly, completely

cover the nose and mouth, and free from holes (i.e., cannot be seen through).

Residents who share a suite or common living space (i.e., Maple Hall, Weaver Towers, 1750 Jackson

Street, and Mines Park) should discuss and agree upon expectations of using face-coverings in these

spaces.

F2.0 Fitness Centers in Residential Communities

Several residential communities have fitness centers available for residents to use. Residents using

these facilities must follow all posted expectations and hours of operation.

F2.1 The fitness center located at 1750 Jackson Street Apartments can only be used by

residents of that community. Prior to using the facility residents must review the WAIVER OF

LIABILITY, ASSUMPTION OF RISK, AND INDEMNIFICATION AGREEMENT in its entirety

(Appendix A). Use of the facility constitutes consent to the terms of the waiver. If a resident is

under the age of 18, they must request a copy of the waiver at the 1750 Jackson Street

Apartment desk and have a parent or guardian provide consent prior to using the facility.

F2.2 The fitness center located in Randall Hall can only be used by residents of the Traditional

Hall community. Prior to using the facility residents must review the WAIVER OF LIABILITY,

ASSUMPTION OF RISK, AND INDEMNIFICATION AGREEMENT in its entirety (Appendix A).

Use of the facility constitutes consent to the terms of the waiver. If a resident is under the age

of 18, they must request a copy of the waiver at the desk and have a parent or guardian

provide consent prior to using the facility.

F3.0 Fire Alarms and Life Safety

All residential communities have designated locations to gather in the event of a fire alarm. Your

Resident Advisor will share this location at your first community meeting in the fall. If you miss this

meeting or unsure where this location is, please speak with a staff member.

F3.1 Fire Alarms. All residents are expected to treat fire alarms as an emergency and

evacuate the building as quickly and safely as possible. When evacuating, if safe to do so, all

doors should be shut behind when exiting.

F3.2 Fire Drills. The Department of Residence Life will conduct routine fire drills to help

residents prepare for the unlikely event of a fire. Residents are expected to treat all alarms as

an emergency and evacuate the building as quickly and safely as possible.

F3.3 Fire Equipment. Tampering with fire alarms and fire-fighting equipment is prohibited due

to the possibility of hindering response in a regular fire drill or actual fire. Setting off false fire

alarms, using/tampering with fire equipment without authorization, failure to vacate a building

when a fire alarm is set off, setting fires, or using fireworks could result in prosecution in

addition to conduct action. Due to the severe hazard posed by these behaviors, action may

include dismissal from Mines.

F4.0 Flammable Substances

Flammable liquids, flammable vapors, and other dangerous substances, as well as any containers

holding (storing) such substances, constitute a serious danger and are prohibited in the residence

halls and apartments. Reasonable provision will be made for aerosol hairsprays, deodorants and

such, but these are potentially hazardous and should not be stored in residential communities in large

quantities.

H2.0 Health and Safety Inspection and Entry

Mines is committed to respecting the student’s right to privacy. However, Mines also reserves the right

to enter rooms in order to perform required maintenance, determine the condition of Mines property,

investigate a reasonable suspicion of a violation of Mines rules and policies, and to maintain the

health and safety of all students.

H2.1 Throughout the year, including vacation periods, Mines reserves the right to clean, check

and repair residential community rooms. Whenever possible, Mines will notify the student in

advance of maintenance work to be done and shall exercise all reasonable care with personal

belongings of the student. Mines will not be responsible for loss or theft of any personal

belongings in student rooms.

H2.2 Health and Safety Inspections will be conducted by the Office of Residence Life at least

twice a year in the residence halls and apartments. These inspections will be announced at

least 48 hours prior to the date and time of inspection. Mines reserves the right to remove any

object or material from a student room that violate a Mines policy.

H2.3 If a student fails a health and safety inspection the student must correct the issue within

48 hours and continuously maintain compliance moving forward.

K1.0 Keys and Locks

Supporting the security of the housing community is the responsibility of all residents through proper

use and possession of all issued keys and BlasterCards.

K1.1 Mines keys are non-transferable and cannot be loaned out or duplicated.

K1.2 Keys are issued when you check in at the beginning of the contract and must be returned

when you check out. The Colorado School of Mines disclaims any responsibility for lost or

stolen student property.

K1.3 Please respect the rights and property with whom you are living. Tampering with, or

removal of locks, doors, or hardware related to such is strictly prohibited.

K1.4 If your key is temporarily misplaced (example: locked in your room), you will need to

contact our student staff or front desk for a lock-out. A resident’s first lock-out is complimentary

and $20.00 per lock-out after for the remainder of the academic year.

K1.5 Elm Hall, Spruce Hall, Maple Hall, Weaver Towers, Traditional Halls, and 1750 Jackson

Street are secured with BlasterCard Access. Please report any lost Blaster Card to the

BlasterCard Office located in the Student Center.

K1. 6 If any key is lost or stolen, a new key must be obtained through Residence Life Staff. In

order to maintain security, your lock must be changed. The Residence Life staff must be

notified immediately. Locks will be changed, and new keys issued for each lock affected,

including any affected roommate keys. The resident responsible for the lost keys will be

assessed the full amount of the cost of lock change and key replacements to their student

account. The cost for a lost or stolen key depends on the work needed to change out the key,

usually between $80 - $150.

N1.0 Noise

Residents are expected to be considerate of other community members who may be impacted by the

noise they create.

N1.1 Quiet Hours are Sunday through Thursday from 9:00 PM until 7:00 AM the following day,

and Friday and Saturday 11:00 PM until 11:00 AM. During the quiet hour period, TVs, stereos,

voices, etc. must be lowered until inaudible in neighboring rooms and hallways. Furthermore,

residents will refrain from loud and discourteous behavior in the hallways, stairwells,

bathrooms, lounges, lobbies, and any common area in or around (outside) of residential

communities.

N1.2 Courtesy hours are maintained 24/7. Excessive loud disturbing noise or behavior at any

time during the day or night will not be tolerated. A “two door away/outside your unit” policy is

the guideline. Although the internal layout of Weaver Towers suites tends to yield more

"communal noise," the policy will still be enforced this way if any complaint is raised. Please be

courteous and respectful to the needs of your fellow residents.

N1.3 During the last two weeks of each semester, all floors will observe 24-hour quiet hours.

These hours will be posted, and violations of these quiet hours may result in disciplinary

action.

P1.0 Personal Property

Mines is not responsible for, nor does it insure, the student's personal property. It is advisable that

students obtain separate insurance, at their own expense, to protect against such losses.

P2.0 Pets and Wildlife

Residents may not have pets or wildlife in any residential community, except for fish kept in one

aquarium per residential space (room, suite, apartment, etc.) no larger than 10 gallons. Fish kept as

pets in the residential community must always remain in their aquarium. To prevent damage and

blockage of the plumbing system, gravel is not allowed down the drains of sinks, showers, or toilets.

P3.0 Posting

All marketing materials intended for public posting in any residential community must be approved

through the Campus Life Office, located in Elm Hall. If you wish to hang poster or flyers in the

residence halls or apartments, we recommend the quantities (below) to the Campus Life Office.

• 1750 Jackson Street Apartments: 6

• Traditional Halls: 14

• Elm Hall: 6

• Maple Hall: 9

• Mines Park Apartments: 8

• Spruce Hall: 11

• Weaver Towers: 8

• All Residential Communities: 62

All postings should be hung on walls with minimal damage. Duct tape, nails, 3M Command strips, and

other materials which damage the walls are prohibited.

Q1.0 Quarantine and Isolation

Residents who believe they have been exposed or have symptoms of COVID-19, should take the

following steps:

• Isolate or quarantine in their current assignment. When leaving their bedroom, wear a mask

and socially distance.

• Reach out to via phone to your doctor or the Student Health Center for treatment and

guidance.

• Review and follow the most recent guidance for the Centers for Disease Control and

Prevention.

Residents Life is not able to provide temporary alternative assignments for students to isolate or

quarantine. Additionally, Residence Life is unable to relocate roommates of students in isolation or

quarantine.

R1.0 Restricted Areas

Students are not permitted on the residential community roofs, canopies, on top of elevators, or any

other designated areas deemed unsafe by Mines staff at any point in time.

R2.0 Room Condition

Upon move-out, residents are responsible for any damage(s) that they do not list – and that occur

during their occupancy of the space – on their Room/Unit Condition Report when they first move-in.

R2.1 All Mines provided furniture and furnishings must remain within its designated space.

You may disassemble your bed, but it must stay in your room during the year and be properly

reassembled upon checkout. All furniture must be in their original locations upon move-out.

R2.2 Constructing homemade or store-bought lofts are not permitted in any residential

community.

R2.3 Closet doors are not to be removed.

R2.4 Any damages to a student's room or furnishings will be assessed and charged to the

student and/or community. Students who fail to check-out of the residence halls or apartments

are equally responsible for damage to their room and will be assessed an improper check-out

fee.

R3.0 Room Entry

Mines respects the right of the student to the privacy of their room. However, for reasons of safety,

health, general welfare, or official business, including a reasonable suspicion a violation of Mines

policy, Mines reserves the right to enter a student room, and may do so without prior notification or

without the student’s presence, if necessary.

S1.0 Security

Residents are responsible for their living environment. This includes monitoring who is following them

into a residential area. Each resident entering or leaving a building should ensure that entrances are

secured and locked to prevent unauthorized entry. Unauthorized entry includes holding a door for

someone who does not live in your residential community. Any resident who allows non-residents to

enter will be held liable for any damages or disruption caused from unauthorized entrants.

S2.0 Service and Assistance Animals

Residence Life is committed to providing a safe and welcoming environment for residents of all

abilities and to comply with state and federal laws regarding individuals with disabilities who may

benefit from assistance of an animal.

Service animals are permitted in all housing areas.

Residents are responsible for understanding the Animal On Campus Policy.

Assistance animals must receive approval – through Disability Services – and Residence Life prior to

bringing the animal to campus. More information regarding assistance animals can be found here

along with Disability Services’ webpage on accommodations.

S3.0 Sexual Harassment, Sexual Assault, and Interpersonal Violence

Students impacted by sexual harassment, sexual assault, and interpersonal violence, including dating

violence, domestic violence, and stalking, have the ability to receive support and resources –

academic supportive measures, wellness resources, and safety planning – that ensure access to

education, regardless of a student’s decision to move forward with a resolution process outlined in

the Procedure to Resolve Complaints of Sexual Harassment Sexual Assault, and Interpersonal

Violence.

Students have multiple reporting options. They can report confidentially to any of the Mines

Confidential Resources. Students typically use this option if they want to know more about the non-

confidential reporting process. They can also report directly to the Title IX Coordinator, the Assistant

Director, or any of the Deputy Title IX Coordinators. These individuals, their office locations, and their

contact information is located on the Office of Institutional Equity & Title IX website. Students also

have the option to report to law enforcement, concurrently or independently of a Title IX report.

S4.0 Smoking

All campus and State buildings, including any residential communities are designated as non-smoking

on the interior part of the building. Smoking is not permitted within 25 feet of building entrances,

windows, doors, and ventilation intake systems. Smoking includes tobacco, cloves, use of e-

cigarettes, electronic vaping devices, personal vaporizers, electronic nicotine delivery systems, or

other devices that vaporize substances to simulate smoking.

S4.1 Hookahs (open-flame/coal smoking devices) are not permitted.

S4.2 Vaporizers or e-cigarettes cannot be used or stored in residential communities.

S4.3 Production, sale, distribution, and sampling of all smoking products, paraphernalia and

accessories, including e-cigarettes and vaping devices of any kind are prohibited.

S5.0 Solicitation and Sales

General sales or solicitations from student organizations or off-campus groups are prohibited in

residential communities. Please notify a Residence Life staff member immediately or call Mines Police

at 303-273-3333 to report incidents of solicitation.

A resident may not run a business out of their residence hall room or campus apartment.

S6.0 Sports in Residential Community Buildings

Residents are encouraged to use outdoor spaces at least 25 feet away from housing buildings to be

physically active and play sports. Sport activities inside the residence halls or individual apartments

are not permitted as they present a significant risk of personal injury or damage to facilities. Examples

of activities that should only occur outside include, but are not limited to, Frisbee, football, soccer,

volleyball, baseball, golf, roller-blading, water fights, bike riding, rough housing, and playing pranks

which may affect the safety and security of community members.

T1.0 Trash

Residents are responsible for the removal of trash and recyclables from their rooms/apartments,

including living rooms or suite common rooms. Trash must be placed in appropriate receptacles

located in designated areas either outside the buildings or within trash rooms.

U1.0 Unmanned Aircraft Systems (UAS) or “Drones”

In accordance with the Mines’ Drone/UAS policy, Mines prohibits any hobbyist or recreational flight of

drones/UAS on or over Mines property except in very limited circumstances.

Hobbyist drone/UAS activities are limited to the Mines’ survey field areas ONLY with prior approval

from the Public Safety and Compliance & Policy offices.

For more information, please contact the Compliance and Policy Office at [email protected].

V1.0 Visitation and Guests

Visitors are limited to a maximum visitation of 3 consecutive days/nights within a 14-day period.

Residents are responsible for the conduct of their visitors and for any financial obligations incurred by

their visitors while at Mines. When hosting visitors, residents should respect the rights of their

roommate(s) and ask permission prior to making plans. Per fire code, below are the maximum visitors

permitted:

Room Type

Maximum Visitors

Residence Hall Single

Residence Hall Double

Residence Hall Triple

Residence Hall Suites and On-Campus Apartments

Visitors to the Residence Halls or Apartments must be accompanied by the host resident at all times

in any public area. Residents are responsible for the behavior of their visitors.

Visitors who violate policy or who have become a problem to roommates will be required to vacate the

premises. Rules established to regulate conduct, to protect the individual's right to privacy and to

promote a proper study atmosphere, as outlined in this handbook, shall apply to residents and visitors

alike.

When a visitor becomes a nuisance to roommates and/or floor members, they will be asked to limit

their visitation time or may be asked to leave. If the problem persists, they may have further

restrictions placed upon them by Residence Life.

W1.0 Weapons

Except as expressly provided within Mines Policy on Firearms, Explosives and Other Weapons,

https://www.mines.edu/policy-library/policy-on-firearms-explosives-and-other-weapons/, hand guns,

hunting knives, rifles, shotguns, bows & arrows, swords, paintball guns, airsoft guns, and similar

dangerous devices and objects are not permitted on campus. Residence Life staff have discretion to

determine what constitutes a dangerous weapon within the residential communities. As a contractual

condition of residence, all residents must waive their right to possess, carry or store any weapon,

firearm, or explosives, including concealed carry handguns, in any Colorado School of Mines-owned

house, apartment, or residence hall.

W1.1 All switch-blade and fixed-blade knives are not permitted in the halls. Pocketknives or

multi-function tools featuring a standard manual flip-blade type not exceeding 3.0 inches will

be tolerated but are not condoned or encouraged. Staff members reserve the right to require

the forfeiture of any device housing a knife blade in violation of these guidelines.

W1.2 Misuse or abuse of any dangerous device resulting in a possible threat to the safety of

any resident, may result in conduct action and if the case warrants, will be turned over to

Mines Police.

It may be possible to store firearms with Mines Police. Please contact them for additional information.

W2.0 Windows

Do not remove screens from windows. The full cost to replace screens will be assessed for screens

that are removed, damaged, or missing at checkout.

W2.1 Do not throw or dump anything out of the windows.

W2.2 Do not hang clothes to dry or store items on the outside window ledge.

W2.3 In the Traditional Halls, room windows have a fire safety bar installed. Removing this fire

safety bar or opening the window further than the bar allows, may damage the window.

Residents may be held responsible for any damages resulting from the actions above.

W2.4 Items cannot protrude from windows (i.e., air conditioning units).

W2.5 Due to fire and safety concerns, and potential for damage to windows, postings of any

materials on either side of the windows is prohibited. Signs, posters, decorations, etc., may be

posted in student rooms but must be done in a manner which in no way hinders exit or view

through the window.

APPENDIX A: WAIVER OF LIABILITY, ASSUMPTION OF RISK AND INDEMNIFICATION

AGREEMENT FOR USE OF COLORADO SCHOOL OF MINES STUDENT RECREATION

CENTERS

1. Residents who wish to access and use the workout facility in the 1750 Jackson Residential

Community or the Traditional Hall (hereinafter “Facility”) facilities, activities, and programs agree to

and understand the provisions below.

2. In consideration of being permitted to access and use the Facility, residents, for themselves and on

behalf of their heirs, personal representatives and assigns, do hereby RELEASE, WAIVE,

DISCHARGE, AND COVENANT NOT TO SUE the Colorado School of Mines, and its Board of

Trustees, officers, employees, agents, and representatives, from any and all liability for any and all

damages, losses or injuries to persons or property, which arise out of, occur during or result from use

of the Facility.

3. To the best of their knowledge, residents are expected to be aware of any physical disability or

health-related reasons or problems that would preclude or restrict use of the Facility. Residents who

use the facility are fully aware of the risks and hazards associated with participating in recreation and

exercise activities, and understand that certain, inherent risks cannot be eliminated regardless of the

care taken to avoid injuries. Residents who use the facility understand that specific risks vary

depending on the level and nature of the activity, and can range from minor personal injuries such as

scratches, bruises, and sprains, to major injuries such as eye injuries, back or joint injuries, and

injuries resulting from falls, or catastrophic injuries resulting in paralysis or death. Residents who use

the facility understand that use of the Facility is purely voluntary, and notwithstanding the risk of injury

to my person or property, Residents who elect to use the Facility, and VOLUNTARILY ASSUME FULL

RESPONSIBILITY FOR ANY RISKS OF LOSS, PROPERTY DAMAGE, AND PERSONAL INJURY,

INCLUDING DEATH, that may be sustained by them as a result of my use of the Facility and

participation in Facility activities and programs.

4. Residents who use the facility must have sufficient health insurance coverage to provide for and

pay any medical expenses that may directly or indirectly result from my use of Facility and/or

participation in Facility activities and programs. Residents who use the facility understand that the

Colorado School of Mines does not take responsibility for the payment of any such medical expenses.

5. Residents who use the facility agree to INDEMNIFY AND HOLD HARMLESS the Colorado School

of Mines, its Board of Trustees, officers, employees, agents, and representatives from any and all

claims, actions, costs, expenses, damages and liabilities, including attorney’s fees, that may be

incurred as a result of use of the Facility and/or participation in Facility activities and programs.

6. Residents who use the facility understand that this Agreement is intended to be as broad and

inclusive as is permitted by the law of the State of Colorado, and that if any portion hereof is held

invalid, it is agreed that the remaining terms shall continue in full legal force and effect.

7. Nothing in this Agreement shall be construed to waive, limit, or otherwise modify any governmental

immunity that may be available to the State of Colorado, Colorado School of Mines, its Board of

Trustees, officers, employees, agents and representatives under the Colorado Governmental

Immunity Act, Colorado Revised Statutes § 24-10-101, et seq.

8. Residents who use the facility understand that use of the Facility is limited to a maximum of one

hour and they are not allowed to grant Facility access to anyone. Residents understand that they are

responsible for cleaning the exercise equipment before and after each use. Failure to do so within the

assigned time frame may result in loss of privileges.

9. Residents who use the facility agree to abide by all COVID-19 related policies while using the

Facility, which may include: wearing a face mask while exercising, maintaining 6-foot distance from

others, adhering to capacity limitations of a maximum of two residents, and not utilizing the Facility if

they are experiencing symptoms. Failure to abide by these policies may result in going through the

conduct process.

10. Residents who use the facility acknowledge and represent that they have carefully read this

WAIVER OF LIABILITY, ASSUMPTION OF RISK AND INDEMNIFICATION AGREEMENT in its

entirety, fully understand and accept its terms, and consent voluntarily of my own free will. Residents

who use the facility accept responsibility and confirm they are fully competent to understand this

agreement. Residents who use the facility under the age of 18 years of age must first go to the front

desk of your community to receive a copy of this consent form, and have it signed by a parent or

guardian.

11. Residents who use the facility further understand and acknowledge that they assume the risks

associated with use of the facility during a global pandemic, and that those risks include but are not

limited to potential exposure to contagious infections and diseases, including COVID-19. Residents

who use the facility hereby release Mines, its trustees, officers, employees, agents and authorized

representatives from any and all damages, liability, claims, expenses, or loss (collectively, “claims”)

resulting from or arising out of use of the facility, including those related to the potential exposure to

contagious infections and diseases, such as COVID- 19. Residents who use the facility hereby

indemnify and hold harmless Mines, it’s trustees, officers, employees, agents, and authorized

representatives from any claims resulting from or arising out of use of the facility.